Step By Step Guidance 

Starting a report

  To begin placing information into the final report - select "edit" button first

• Be mindful of time spent entering the information on the open page - 20 minute timeline in effect per session. It is recommended to select "save as draft" frequently to help prevent loss of data.  

• To enter Victim/Consumer (s) and alleged assailant (s) information - select "add" in the designated box and a new window pops up for each area

  • For these separate boxes, enter information (no edit button) into the required fields. Select "Save" button and window closes back to final report page.

  • Multiple victims can be entered into a final report. Select "add" again to enter another consumer and save. 

  • Multiple assailants can be entered into a final report. Select "add" again to enter another consumer and save.

  • After completing and consumer and/or assailant information, identifying information will show up in the appropriate grid on the final report. 

• Each reportable category contains questions specific to that type of report. New Questions might pop up depending on a yes/no response. 

• Final report questions are a combination of text entry, drop down boxes, or check boxes.

• Continue filling out all fields and sections of the final report.

• Police notification is required by statute on all reportable abuse events - date/time, county, contact #, and case # if provided. 

• Required fields identified with an (*) need to be filled out before the final report can be successfully saved and submitted. 

  Options to save a report and/or submit:

Save as Draft: Final report information can be saved prior to completing the final report. Save as Draft will save all information that has been entered, but will not submit the final report to the department. 

Save & Submit: When the final report information is complete, Save & Submit will submit the initial report to the department. 

• Validation errors: If required fields are missing data, a pop up message will appear.

• If save/submit is successful, a pop up message will indicate a successful submission of the report.

• Check message center - auto populates a note: "Final report submitted" that captures the date/time of the submission to the department. 

Cancel/Delete: Select either Cancel, or Delete to exit the final report. Information will not save. 

Close: closes the page, ensure action is taken to either save as draft or save & submit to prevent instances of data loss. 

  The occurrence report moves to folder 004 "state review"

•  Investigators will review the report and ask questions as needed about the case. 

  • Questions will be sent within the specific case ID

  • Providers will receive an email alert to check messages. Navigate to workbench 001 to the specific case and select messages once the report is opened.