License Renewal Applications

• Renewal Applications can only be initiated by the External User when the faciltiy/agency is within 120 days of the license expiration date. 

• Renewal Notifications will be generated in the COHFI system beginning 120 days prior to the license expiration date. An email notification will be sent, and the External User will see a Renewal Notification pop-up when they log into the facility/agency that requires renewal.

• Renewal Notifications via email will occur two more times, with the last reminder being 60 days prior to the license expiration date. Once a Renewal Application is created, the reminders will stop.

• Renewal Reminder pop-ups will continue upon login until the Renewal Application is submitted. The user will be prompted to either create or continue working with an open application. Canceling out of the pop up is acceptable, and it will continue to pop up the next time any users assigned to that facility/agency with licensing rights logs in.

• Log into the COHFI system and select the facility that is due for renewal.

• A pop-up notification will inform the user that a Renewal Application is pending. User can choose to begin the Renewal Application, or close the notification. 

• If user chooses to close the notification without starting the Renewal Application, the pop-up notification will continue to appear upon each login to that facility/agency.

• If user chooses to begin the Renewal Application, they will be taken to a screen to select the Renewal Application option from the dropdown.

  • A Renewal Application will be created for the facility/agency. Click Save to proceed.

• The Renewal Application will remain in Draft status until it is completed and submitted.

• Select Preparing to Apply / Forms and Instructions.

• Select READY TO APPLY.

• Complete all sections:

  • General and Demographic.

  • Additional Locations.

  • Ownership Information.

  • Management Company Information.

  • Background.

• Upload Required Documents.

• Submit Payment.

  • Pay online using the State of Colorado Payment portal (link is on the Payment phase/section), or by check in the mail.

  • Record your payment within the Payment phase/section.

• Sign and Submit your completed application.

[IN PROGRESS]