Update Applications are created by selecting Request to Change Information (LOI) from the +Create Request dropdown options, located on both the Licensing Workbench or Applications page. Update Applications function to allow users to change any of their currently approved information. 

• Log into the COHFI system and select the facility/agency from the grid by selecting Log In 

• Under the Licensing menu option, select either Applications or Workbench.

• Select +Create Request

  • Select Request to Change Information (LOI) from the dropdown

  • If you do not see this option, it means you likely have a draft application open. See the Licensing Applications page for information about these rules. You will need to delete all open drafts before the system will give you the Request to Change Information (LOI) option in the dropdown.

  • Confirm that you would like to submit this request by selecting I'm Sure when prompted.

  • This will create an Update Application which will automatically open for you.

• The Update Application will remain in Draft status, and available on the Workbench until it is completed and submitted. If you need to leave and come back to finish the app, you can reopen the application by clicking on the Details button next to the Application ID on either the Applications or Workbench pages.

• Select Start next to the Preparing to Apply / Forms and Instructions phase/section. This phase/section includes documents that are informational or may need to be complete as a part of the application process, depending on the changes being requested.

• Select READY TO APPLY

• The Update Application will automatically pull all existing facility/information saved to the system.

• Select Preparing to Apply / Forms and Instructions.

• Select Ready To Apply.

• For each Application phase/section, user will select Details to open that phase/section. Change any information that needs to be updated in each section. Ensure all sections are complete and have current information. 

  • General and Demographic

  • Additional Locations (for some facility/agency types)

  • Ownership Information

  • Management Company Information

  • Background

  • Required Documents

• User must complete every phase/section of the application before they will be allowed to Sign & Submit the application.

• Sign and Submit your completed application. Please ensure the application is signed by an authorized individual, as defined within this phase. 

• After the application is submitted, we will calculate the payment owed for the change, if necessary. 

• If payment is owed, the Payment step will be returned to the user for completion.

  • Pay online using the State of Colorado Payment portal, which is linked in the Payment phase/section, or by check in the mail.

  • Record your payment on the Payment phase/section.

• After recording the payment, select Resubmit Section.

• The application will be added to our queue for processing. 

• Send any questions related to the application through the Messages function within that application.