MINUTES OF A MEETING
OF
THE BOARD OF DIRECTORS
OF
BROOKRIDGE HOMEOWNERS ASSOCIATION, INC.
A meeting of the Board of Directors of Brookridge Homeowners Association, Inc. (the “HOA”) was held on October 8, 2014, at the home of Carole Princer Levy . Present at the meeting were: Carole Princer Levy, Ted Waksman, Paul Spindel, Barbara Schiff, and Monica Teuscher, all of whom are Directors, constituting a quorum. Also present was Tom Pallman of Stillman Management, Inc.
Ted Waksman acted as Chair of the meeting; Carole Princer Levy acted as Secretary.
Call to order at 7:20 p.m.
Minutes of the prior meeting have been approved and posted.
Paul Spindel, Treasurer, reported that we continue to be over budget, primarily due to the owner of Unit 16 not paying her maintenance charges and last year’s tree work that was billed this year. Nevertheless, our capital account keeps growing. The Board discussed reallocating the common charges to increase the operating account and reducing the contribution to the reserve account with no change to the monthly maintenance charges. Alternatively, we could raise the monthly maintenance a small amount in 2015, which would cover expected increases in costs and mitigate against a large expense, either planned or unexpected. The Board decided to increase the monthly maintenance charges by $15 per month effective January 1, 2015, which increase will be allocated to the operating account.
He reported that our balances are as follows:
Operating Account- $ 7,630 as of September 30, 2014
Reserve Account - $ 194,713 as of September 30, 2014
The Board discussed the homeowner in Unit 16, who continues to be in arrears on her maintenance payments and the status of our efforts to resolve the arrears. We continue our efforts to collect, including a judicial sale of her unit. Another homeowner who is arrears will pay an extra amount each month in addition to the monthly maintenance until the arrears are paid.
Con Edison has completed its work at no cost to the HOA. The painting/siding project touch-ups will be completed next week.
The Board discussed the landscaping project, particularly the projected plantings in the two circles. The two landscape architects that were contacted were unable to take on the project and we are continuing our search. The Board also discussed hiring an overseeing landscape architect to work with Ron Vitti.
The reprogramming of the identifying gate codes to conform with the unit numbers is progressing. Tom will inform the community regarding the reprogramming.
The Board discussed the repainting of the tennis court with a non-slip paint surface. The party responsible for the damage has agreed to pay $500 to the HOA. No bike riding, skateboarding or other non-tennis activity will be allowed, and a new gate with a lock will be installed.
Bats R Us has submitted a proposal for the inspection and treatment of bats. Tom is obtaining other estimates.
The Board discussed the proposed 3 year extension of the management contract with Stillman Management. The Board approved a 3 year extension of the original agreement with an annual fee increase of 0% in year 1, 1% in year 2 and 2% in year 3.
The Board discussed the Cherry Lawn Market request for a variance in order to provide additional parking.
There being no further business before the Board, upon motion made and duly seconded, the meeting was adjourned at 8:05 pm.
The next meeting of the Board of Directors will be on Tuesday, November 11, 2014 at the home of Monica Teuscher, Unit 43 at 7:15 pm.
Respectfully submitted,
Carole Princer Levy, Secretary