Demographic Change Request Form

Updating Personal and Demographic Information

It is the responsibility of all employees to ensure that their personal and demographic information on file with the District is accurate and up to date. Employees must notify the Human Resources Department of any changes to personal information that may affect employment records, benefits administration, payroll processing, or emergency contact procedures.

Changes that must be reported include, but are not limited to:

• Legal name

• Home address

• Phone number(s)

• Email address

• Marital status

• Emergency contact information

• Dependent information (for benefit purposes)
  
  

To update this information, employees are required to complete and submit a Demographic Change Form to the Human Resources Department. The form may be obtained from the HR office or downloaded from the District’s internal staff portal.

In certain cases, supporting documentation may be required (e.g., marriage certificate, court order, proof of address, Social Security card) to process the change. It is recommended that employees submit updates as soon as possible to avoid delays or disruptions in communication, benefits coverage, or payroll accuracy.

Failure to report changes in a timely manner may result in administrative complications or loss of certain benefits. Questions regarding the completion or submission of the Demographic Change Form should be directed to the Human Resources Department.