Confidentiality and FERPA Compliance
Confidentiality and FERPA Compliance
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The Paramus Board of Education is committed to safeguarding the confidentiality of all student records, personnel data, and other sensitive information. This policy outlines the responsibilities of all employees regarding the handling of confidential information in accordance with the Family Educational Rights and Privacy Act (FERPA) and other applicable laws.
All employees, contractors, and representatives of Paramus Public Schools are required to maintain the confidentiality of personally identifiable information (PII) obtained through their employment. This includes, but is not limited to, information about students, families, employees, and district operations. Failure to maintain confidentiality may result in disciplinary action, up to and including termination, and potential legal consequences.
FERPA Compliance
FERPA Compliance
The Family Educational Rights and Privacy Act (FERPA) is a federal law that protects the privacy of student education records. Under FERPA:
Parents and eligible students (students over 18 years of age) have the right to inspect and review the student’s education records maintained by the school.
Schools may not disclose personally identifiable information from a student’s education record without written consent from the parent or eligible student, except under certain permitted conditions specified by law.
Disclosure of education records is allowed to school officials with legitimate educational interests, including teachers, administrators, or support personnel who need the information to perform their professional responsibilities.
Employees must adhere to the following practices:
Employees must adhere to the following practices:
Do not discuss student records or disciplinary matters in public or with unauthorized individuals.
Do not share student information via email, messaging platforms, or any form of communication unless it is secure, district-approved, and directed to authorized personnel.
Do not leave confidential materials, such as grade reports or Individualized Education Programs (IEPs), in areas where unauthorized individuals could access them.
Ensure digital files containing confidential student or personnel information are password protected and stored on secure, district-approved systems.
Confidentiality of Personnel and Operational Information
Confidentiality of Personnel and Operational Information
Employees must also maintain the confidentiality of sensitive personnel information, including employee evaluations, medical records, and disciplinary matters. Additionally, non-public information related to district financials, negotiations, investigations, or legal matters must not be disclosed unless authorized in writing by the Superintendent or designee.
Training and Awareness
Training and Awareness
Some employees may be required to participate in annual training related to FERPA, confidentiality, and information security. Compliance with these protocols is a condition of employment.
Reporting Violations
Reporting Violations
Any suspected or actual breach of confidentiality must be reported immediately to a supervisor or the Human Resources Department. The district will investigate all reports and take appropriate corrective action in accordance with policy and applicable law.
Employees are discouraged from using social media during scheduled work hours.
Employees are discouraged from using social media during scheduled work hours.
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