Creating & Sharing a file with a Public Link
How to share a Google Drive file using a link
This guide will walk you through how to share a file from your Google Drive by creating a shareable public link. This link can then be sent to whoever you want to share the file with.
Step 1: Access your Google Drive (follow instructions here)
Step 2: Select the file you wish to share
Step 3a : Click on share at the top right corner of the page if you are in a google formatted file (e.g. google docs, google sheets, google forms, etc.
If you are in a non-google formatted file, follow these instructions on how to access share options.
Step 3b: Right-click on the file in the Drive and select Share from the drop-down menu.
Step 4: In the pop-up that appears, click Change link to Nazareth University of Rochester.
IMPORTANT NOTE: A link to Nazareth University of Rochester only includes students! If sharing with faculty or staff, follow the steps below to update to Anyone with the link!
Step 5: A Get link window will appear, click on Nazareth University of Rochester and then select Anyone with the link from the menu.
Step 6: (optional) If you wish to allow anyone with the link to edit the document or sheet, click the Access field and select Editor from the drop-down menu.
Step 7: Click Copy link to save the link to you computer clipboard.
Step 8: Click Done when finished.
Sharing the Link Using Email
Step 7: To send the link to individual(s), compose a new email in your gmail account.
Step 8: At the bottom of the email window, click the insert link icon (chain link image)
Step 9: Type in the text to display box the text that will appear in place of the link
Step 10: Right click and select paste in the link to box to insert the link you created.
Step 11: Select OK.
Step 12: Finish writing the email and click send. Now the individuals receiving the link can click on it directly from the email that you send out.