Creating & Sharing a file with a Public Link

How to share a Google Drive file using a link

This guide will walk you through how to share a file from your Google Drive by creating a shareable public link. This link can then be sent to whoever you want to share the file with.

Step 1: Access your Google Drive (follow instructions here)

Step 2: Select the file you wish to share

Step 3a : Click on share at the top right corner of the page if you are in a google formatted file (e.g. google docs, google sheets, google forms, etc.

If you are in a non-google formatted file, follow these instructions on how to access share options.

Step 3b: Right-click on the file in the Drive and select Share from the drop-down menu.

Step 4: In the pop-up that appears, click Change link to Nazareth University of Rochester.

IMPORTANT NOTE: A link to Nazareth University of Rochester only includes students! If sharing with faculty or staff, follow the steps below to update to Anyone with the link!

Step 5: A Get link window will appear, click on Nazareth University of Rochester and then select Anyone with the link from the menu.

Step 6: (optional) If you wish to allow anyone with the link to edit the document or sheet, click the Access field and select Editor from the drop-down menu.

Step 7: Click Copy link to save the link to you computer clipboard.

Step 8: Click Done when finished.

Sharing the Link Using Email

Step 7: To send the link to individual(s), compose a new email in your gmail account.

Step 8: At the bottom of the email window, click the insert link icon (chain link image)

Step 9: Type in the text to display box the text that will appear in place of the link

Step 10: Right click and select paste in the link to box to insert the link you created.

Step 11: Select OK.

Step 12: Finish writing the email and click send. Now the individuals receiving the link can click on it directly from the email that you send out.

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