EDUCAUSE IT Communicators Constituent Group Charter

Purpose:

This constituent group will foster information sharing about IT communications, resources and best practices among interested EDUCAUSE members.

Objectives:

• Encourage new members to join the constituent group

• Facilitate information sharing and discussion using a variety of communications methods, such as the email list, online meetings and participation at EDUCAUSE conferences

• Maintain and develop this constituent group leadership (co-leaders and cabinet members)

Meetings:

• Constituent group meeting at EDUCAUSE annual conference

• Four virtual coffee shops between October and June

Scope - Major Activities:

• Exchange information to improve the quality of IT communications in higher education

Out of Scope Activities:

• Perform work for or on behalf of a specific college or university

Deliverables:

• Regular and timely announcements of meetings and virtual coffee shops via email list

Membership:

• Group members are EDUCAUSE members who self-select to participate

Roles and Responsibilities:

Co-Leaders share all of the following activities

• Lead meetings, including online meetings and physical meetings at EDUCAUSE conferences, if given the opportunity

• Maintain focus on meeting topics

• Ensure that meetings begin and end on time

• Encourage discussions and postings on the CG listserv to keep communications open among CG participants

Cabinet Members participate in most of the following activities

• Attend meetings. Members should, at a minimum, notify a co-leader if they are unable to attend a meeting. Declining the calendar invitation is sufficient notification.

• Contribute to developing meeting agendas

• Contribute to the on-going improvement of the group

• Provide time and expertise towards development of the Team’s deliverables

• Work collaboratively and cooperatively as a team

• Understand the implications and outcomes of projects and initiatives being pursued

• Contribute to the planning and coordination of CG’s participation at EDUCAUSE events, such as the national conference and/or Connect/regional conferences.

Revision history:

• Original – Patrick Chinn (pchinn@uoregon.edu) – 27 Jan 2015

• Edits, suggestions by Kerri Testement (kerriuga@uga.edu) on January 30, 2015

• Edits, suggestions by Carlyn Chatfield (Carlyn@rice.edu) on March 24, 2015