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Audit Task Force Charter
Authority
This Audit Task Force is a Task Force under the Admin/Finance Committee Charter, which will be its Oversight Committee.
Purpose
To ensure transparency, accountability, and sound financial management of the APA UT Chapter by reviewing financial records, internal controls, and compliance with policies and procedures.
Membership
Any Utah Chapter Member may seek to serve on a Task Force.
Task Force members shall be appointed by its Oversight Committee.
Appointments will occur at the beginning of the governing year.
The Oversight Committee may fill vacancies or remove a member at any time, with or without cause.
Note: Members with a direct financial role in the organization (e.g., Admin/Finance Chair, Bookkeeper, etc.) should not serve on the Audit Task Force to preserve impartiality.
Task Force Lead/Vice-Lead (if needed)
The Lead will be appointed by the Chair of its Oversight Committee.
The Lead may request a Vice-Lead as well as recommend an appointee.
If a Vice-Chair is needed, one will be appointed by the Chair of its Oversight Committee.
Size and Terms
The Task Force shall have at least three (3) members and no more than eleven (11) members.
Task members shall serve a minimum of one (1) work period term, with no limit on terms served.
The Lead and Vice-Lead terms will end at the end of the work period.
Meetings and Attendance
Meetings will occur as needed during the work period (typically July–October).
The meeting schedule will be determined by the Task Force at the start of the work period.
Additional meetings will be scheduled during the document review or reporting phases.
Task Force members are expected to attend no less than 75% of scheduled meetings.
Operations
The Oversight Committee for this Task Force shall be the Admin/Finance Committee.
A majority of a Task Force constitutes a quorum.
Any approvals made by the Task Force require a quorum to be present, followed by a majority vote of the quorum.
The Task Force Lead will report its activities to its Oversight Committee as requested, but no less than monthly.
Task Forces may collaborate with other APA UT Chapter Committees, Task Forces, or Engagement Groups.
Minutes of all Task Force meetings will be kept and preserved for record-keeping.
Responsibilities
Review the chapter's financial reports, records, and policies annually.
Evaluate compliance with APA UT’s financial policies and procedures.
Recommend changes to improve internal controls or practices.
Prepare an annual Audit Report with findings and recommendations.
Present findings to the Admin/Finance Committee and Board.
Ensure an impartial review by avoiding conflicts of interest.
Ensure the Chapter is compliant with any IRS and APA National reporting requirements.
Coordinate with the Bookkeeper or EM to request documentation.
Recommend improvements to financial transparency.
Assist in identifying potential financial risks or weaknesses.Support planning for future financial audits.
Help draft updates to financial policies based on audit findings.
Helpful Skills, Backgrounds, Interests
While not required, members with the following are encouraged to participate:
Finance or accounting background
Knowledge of non-profit financial operations
Analytical or auditing skills
Familiarity with IRS and APA National requirements
Integrity and confidentiality
Attention to detail
Time Commitment
The Audit Task Force will be active from approximately July to October.
The following time commitments should be anticipated during this period:
Task Force Lead/Vice-Lead:
Monthly: 3–4 hours
Peak Season*: 6–8 hours
Task Force Members:
Monthly: 2–3 hours
Peak Season*: 5–6 hours
*Peak Season is defined as August–September, when most audit work and reporting occurs.
Charter Modifications
This charter may be reviewed annually by the APA UT Board and updated as necessary to reflect evolving organizational priorities and opportunities.
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