Apr

Date: 4/8/2025

Time: Noon - 1pm

Location: Zoom Link-

https://us02web.zoom.us/j/89300924486?pwd=P2FlrqxxndV9C7HRx3jJUgGJ7cFXGI.1

Meeting ID: 893 0092 4486

Passcode: 809501

1. Welcome and Opening Remarks

 Call to order/Role Call

 Jason Boal – President

 Scott Hill – Citizen Planner Liaison

 Mike Gottfredson – Treasurer

 Taylor Jensen – Salt Lake County/Tooele Area Rep.

 Alyssa Gamble – Awards Committee Chair

 Patrick O’Brien – Utah County Area Rep.

 Zachary Smallwood – Legislative Committee Co-Chair

 David Rodgers – Secretary

 Chriss Hupp – Events Director

 Michael Maloy – Historian

 Tippe Morlan – Past President

 Ted Knowlton – Communications Co-Chair

 Meaghan Booth – Vice President

 Tanner Visnick – Student Liaison

 Mackenzie Johnson – Emerging Planners Group Coordinator

 Jamie Baron – Wasatch Back Area Rep.

 Bruce Parker – Professional Development Officer

 Welcome message by Jason Boal

2. Approval of Agenda and Previous Meeting Minutes

 Review and approve the agenda

 Review and approve minutes from the previous meeting – David Rodgers

 Motion – Bruce, Second – Tippe. Unanimous approval

3. Discussion Items

 1st Quarter Financial Report

 Mike G. – Spent the last quarter recategorizing expenses and income that have been

miscategorized. Most of the transactions occur via three ways: stripe, corporate credit card,

transactions that occur directly from the APA Utah checking account.

 Mike was able to help certify the stripe and bank account transactions.

 Revenue Breakdown:

• Membership Dues received from National

• Programs

• Conferences – Still receiving revenue from Fall 2024

• Spring received over $18,000 in registrations so far. Does not include

sponsorships or any other income.

• Total Conferences – Combination of Fall and Spring

• Events – Some reimbursements due to an event last year not occurring

• Sponsorship number is accurate as of the current budget. Also includes

grants.

• Gross Profit – Close to $50,000 currently

 Expenditures:

• Paid a deposit on the SLC venue for the fall conference

• Mischaracterizations for some funding, but most of it is accurately

displayed

• Grant for the Forum – Just over $2,000

• Able to get $97 back from a website

 Currently Revenues and Expenditures are even. Mike G. in the process of fixing

mischaracterization, but it is not a major concern.

 Accounts payable show the amount we still owe to the SLC Venue

 Up when it comes to savings and CD.

 Checking account is in good shape and is continuing to increase

 Future is looking like it will continue to increase so that funds can be used to further APA

Utah’s mission and put on events and conferences.

 Important to understand how much our funding is depended on grants from the Office of

Property Rights Ombudsman office to be used for conferences.

 Increased scrutiny on grant applications from OPRO. Don’t have tax or sales revenue our

revenue comes from our membership and sponsorships.

 Not legally allowed to earn more than 33% of revenue outside of members and events.

 Funding may vary based on national environment.

 Awards Committee Chair – Alyssa Gamble – Welcome to the Board!

 Developing the committee, will be coordinated with the Nevada Chapter.

 FAICP Nomination – Ted Knowlton

 Requires a lot of work by the nominee.

 Jason is very comfortable writing a nomination support letter for Ted.

 Motion to support nomination of Ted Knowlton to FAICP – Bruce. Second – Meagan.

Vote was unanimous.

 Can only be nominated through a chapter or division.

 Deadline to submit is the end of June, if submitted by early June National will review

application and provide feedback.

 Conversation about the need for awards and the importance of being recognized.

 Ted discussed why he believes now is the time to apply for this.

 Bruce publicly supported Ted for the nomination.

 Michael Maloy spoke about leadership coming from AICP.

 Sponsorships

 How can we be more effective with fundraising?

 Need to figure out how we can do a better job of raising funds. Goal today is to be mindful

about this.

 Board members have access to digital folders that have sponsorship possibilities. Don’t

hesitate to add to that list and reach out to organizations that may be willing to sponsor.

 Consolidated Elections

 Due to the timing with consolidated elections with National APA, we will hold our own

elections this year.

 Jason reached out to national about flexibility, but did not find any way to adjust elections

from national, so we will be holding our own.

 Fall Conference Sessions

 Challenge – Every Board Member submit a session!

 Encouraged board members to be leaders and submit sessions.

 Spring Conference – Coming up in a Month!

 Asking officers to help host the conference.

 Asking the rest of the board to introduce sessions, let Nicole know if you have any

sessions you want to introduce, otherwise you will be randomly assigned.

 Need help managing student volunteers.

 Board Policy Manual – Discussion

 Thank you to people who have responded to the request to outline responsibilities. Request

ot add responsibilities to the handbook.

 Specific areas of responsibility

 Small Work group on structure – working with Kelly to sort through different options for

leadership structure which will be reviewed by the board. Scott, Mike, Meagan, and Ted

are the members of the small working group. Feel free to reach out to them if you have

ideas.

 Presentation at Spring Conference – Will be presenting the work that has been going on to

the general membership.

4. Action Items

5. Updates and Reports

 Presidents Update/Report – Jason Boal

o I had a productive time at NPC in Denver. The University of Utah Planning Graduation

Luncheon was 4/4. There have been continuing conversations on the APA Utah – Gene Carr

Scholarship

 Vice President’s Report – Meagan Booth

 Secretary Report – David Rodgers

 Treasurer Report – Mike Gottfredson

 Past President Report – Tippe Morlan

 Professional Development – Bruce Parker

 Legislative Update/Report – Wilf Sommerkorn/Zac Smallwood

o Utah Governor’s Office of Planning and Budget – Utah Strategic Plan – Phase 2

 Programs Update/Report – Chriss Hupp

 Communications Update/Report – Ted Knowlton

 Emerging Planners Group

 Citizen Planner Liaison/Volunteer Committee – Scott Hill

o Our March 3rd, 2025, virtual commissioners chat call had 13 individuals in attendance. Rob

Terry reviewed LUUA website and resource center. Great information was shared with the group.

o We have sent out 45+ invitations to our April 7th call with the agenda attached.

 Executive Director’s Report

6. Upcoming Events and Key Dates

o May 7-9th Spring Conference in Logan.

 Will develop a theme after the call for sessions is closed based on sessions received.

Motion to adjourn. Mike G. and Scott Hill