Communications Committee (CC) Charter

Communications Committee (CC) Charter

Authority
This Communications Committee (CC) is a Standing Committee of the Board established under Article VI of the Bylaws.

 Purpose
To develop and manage all external communications for APA Utah, including oversight of the website, Forum, social media, quarterly newsletter, e-blasts, and any other publications or announcements. The committee ensures consistent branding, clear messaging, and timely outreach to Members and the broader planning community.

 Membership
Any Utah Chapter Member may seek to serve on a Committee.
Committee members shall be appointed by the Committee Chair.
Appointments will occur at the beginning of the governing year.
The Committee Chair may fill vacancies or remove a member at any time, with or without cause.

Committee Chair/Vice-Chair (if needed)
The Committee Chair will be an elected Director or Officer.
The Chair will be appointed with a majority vote of the Board.
The Chair may request a Vice-Chair as well as recommend an appointee.
If a Vice-Chair is needed, one will be appointed with a majority vote of the Board.

Size and Terms
The Committee shall have at least three (3) members and no more than eleven (11) members.
Committee members shall serve a minimum 2-year term, with no limit on terms served.
Committee members shall serve staggered terms to ensure continuity over time.
The Chair and Vice-Chair terms will end when the Chair's board term ends, regardless of re-election pursuits.

Meetings and Attendance
Meetings will occur monthly.
The meeting schedule will be determined by the Committee at the start of the year.
Committee members are expected to attend no less than 75% of scheduled meetings.

Operations
A majority of Committee members constitutes a quorum.
Any approvals made by the Committee require a quorum present, followed by a majority vote of the quorum.
The Committee Chair will report its activities to the Board during the Board's scheduled meetings.
Committees may collaborate with other APA UT Chapter Committees.
Committees may request Board approval to activate a Task Force to assist with ad hoc needs.
Minutes of all Committee meetings will be kept and preserved for record-keeping.

Responsibilities

• Develop and distribute regular social media posts.

• Develop and distribute quarterly newsletters.

• Maintain the APA UT Forum.

• Oversee APA Utah’s website and content updates.

• Monthly e-blasts. 

• Supervise Task Forces under its purview (currently: None).

Helpful Skills, Backgrounds, Interests
While not required, members with the following are encouraged to participate:

• Writing

• Graphics

• Social media experience

• News aggregation tools

Time Commitment
Committee Chair/Vice-Chair:

• Monthly: 4–6 hours

• Peak Season: 6 hours

Committee Members:

• Monthly: 2–4 hours

• Peak Season: 4–6 hours

Peak Season is defined as the month leading up to each quarterly publication and during major organizational announcements.

 Charter Modifications
This charter may be reviewed annually by the APA UT Board and updated as necessary to reflect evolving organizational priorities and opportunities.

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