Membership Committee (MC) Charter

Membership Committee (MC) Charter

Authority
This Membership Committee (MC) is a Standing Committee of the Board established under Article VI of the Bylaws.

Purpose
To actively promote and recruit new members, encourage statewide participation, and foster deeper engagement in Chapter activities, Engagement Groups, Task Forces, Committees, and the Board.

Membership
Any Utah Chapter Member may seek to serve on a Committee.
Committee members shall be appointed by the Committee Chair.
Appointments will occur at the beginning of the governing year.
The Committee Chair may fill vacancies or remove a member at any time, with or without cause.

Committee Chair/Vice-Chair (if needed)
The Committee Chair will be an elected member of the Board.
The Chair will be appointed with a majority vote of the Board.
The Chair may request a Vice-Chair as well as recommend an appointee.
If a Vice-Chair is needed, one will be appointed with a majority vote of the Board.

Size and Terms
The Committee shall have at least three (3) members and no more than eleven (11) members.
Committee members shall serve a minimum 2-year term, with no limit on terms served.
Committee members shall serve staggered terms to ensure continuity over time.
The Chair and Vice-Chair terms will end when the Chair's board term ends, regardless of re-election pursuits.

Meetings and Attendance
Meetings will occur monthly.
The meeting schedule will be determined by Committee at the start of the year.
Committee members are expected to attend no less than 75% of scheduled meetings.
Minutes of all Committee meetings will be kept and preserved for record-keeping.

Operations
A majority of Committee members constitutes a quorum.
Any approvals made by the Committee require a quorum present, followed by a majority vote of the quorum.
The Committee Chair will report its activities to the Board during the Board's scheduled meetings.
Committees may collaborate with other APA UT Chapter Committees.
Committees may request Board approval to activate a Task Force to assist with ad hoc needs.

Responsibilities

• Support the growth, empowerment, and retention of APA Utah membership.

• Increase members’ involvement and awareness of APA Utah activities and benefits.

• Strengthen membership through retention and active recruitment efforts.

• Promote and enhance member benefits and services across diverse member types.

• Ensure appropriate benefits and engagement opportunities are accessible to all members.

• Develop effective communication strategies to reach and serve members statewide.

• Maintain an up-to-date roster of Chapter members, including membership statistics and category breakdowns.

• Notify members whose memberships have lapsed or are approaching expiration to encourage renewal.

• Send welcome messages to new members upon joining.

• Host quarterly new members breakfast. 

• Oversee and facilitate APA Utah Engagement Groups, including supporting group leaders, maintaining alignment with Chapter goals, and fostering cross-group collaboration.
  Supervise Task Forces under its purview (currently: Nominating).
  
  

Helpful Skills, Backgrounds, Interests
While not required, members with the following are encouraged to participate:

• Passion for community-building and member engagement

• Experience with outreach, marketing, or communications

• Familiarity with APA Utah programs and organizational structure

• Comfort with using membership databases or tools (e.g., email platforms, Google Sheets, etc.)

• Strong interpersonal skills and the ability to collaborate across diverse groups

• Creative thinking around inclusive member services and engagement strategies
  
  

Time Commitment
The following time commitments should be anticipated:

 Committee Chair/Vice-Chair

• Monthly: 2–3 hours

• Peak Season*: 5–6 hours

Committee Members

• Monthly: 1–2 hours

• Peak Season*: 3–4 hours

*Peak Season is defined as:

• January–February (annual member renewals),

• August–October (conference planning and engagement efforts), and

• May (Board nominations and Engagement Groups support).

Charter Modifications
This charter may be reviewed annually by the APA UT Board and updated as necessary to reflect evolving organizational priorities and opportunities.

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