Embedded Files
APA Utah – Board/Executive Committee Meeting Agenda
Date: 5/6/2025
Time: Noon - 1pm
Location: Zoom Link-
https://us02web.zoom.us/j/89300924486?pwd=P2FlrqxxndV9C7HRx3jJUgGJ7cFXGI.1
Meeting ID: 893 0092 4486
Passcode: 809501
1. Welcome and Opening Remarks
• Call to order/Role Call
o Meaghan Booth – Vice President
o Alyssa Gamble – Awards Chair
o John Janson – Talking bout Gene Carr Scholarship
o Mackenzie Johnson – EPG
o Chris Hupp – Programs Director
o Bruce Parker – PDO
o Jason Boal – President
o Scott Hill – Citizen Planner Liaison
o Ted Knowlton – Communications Chair
o Michael Maloy – Chapter Historian
o Mike Gottfredson – Treasurer
o Brian Carver – Northern Utah Regional Rep
o Tanner Visnick – Student Liaison
o David Rodgers – Secretary
o Wilf Sommerkorn – Legislative Chair
o Tippe Morlan – Past President
• Welcome message by Jason Boal
2. Approval of Agenda and Previous Meeting Minutes
• Review and approve the agenda
• Review and approve minutes from the previous meeting – David Rodgers
• Chris Hupp - Motion, second by Scott Hill. Approved unanimously.
3. Discussion Items
• Gene Carr Scholarship Action Plan – John Janson & Michael Maloy
o Overview by Jason about the desire to increase APA Utah involvement with the scholarship.
o John Janson –Scholarship started several years ago by APA Utah with a fund of $20,000 with the intention to grow over time. Just had a good fundraising event with the U that raised about $10k. Goal to make the scholarship self-sufficient. Jason asked John and Michael to put together an action plan for how to grow and make the scholarship increase. Want to have a consistent effort to ensure that the fund is fully available for students. The U is nationally approved by APA for their programs and is a good place to start with scholarships in the state of Utah.
o Michael Maloy – John has been working with the U to give us feedback about the scholarship. There is more communication between APA and the U than in the past. Goal to keep the scholarship present with our membership to ensure active donations. Scholarships have been small (around $1000) but would like to grow the total to allow for closer to $2500 for an award. Goal to give $1000 a year to the scholarship from the executive committee. Small donations are very appreciated and make a real difference.
o Plan to do several solicitations thorough-out the year. Is there a way to plan for a donation to the scholarship from the APA Utah budget? Want to get it rolling again and would it be possible to look internally for more support?
o Jason – small effort last month led to significant outcome. Want to keep building on that. Idea to look at the budget during our yearly retreat and find funds to donate to the scholarship.
o Question from Bruce: What is the current amount in the scholarship? Answer: About $30k. Goal to reach $62k to $125k total in the scholarship pot. Want to start aiming for that by reaching $50k by the end of 2025.
o Mike G. – Want to have more brainstorming about partnerships and sponsorships that could contribute to the scholarship and help make it more self-sufficient. Have an idea for a fundraiser with a match.
o Next steps: Take some time to think about the plan and brainstorm where the EC can provide support. This will go along with the update to the bylaws and potential change to the board structure.
• State of Utah Housing Plan
o APA Utah will "own" the membership outreach about the plan. You could send out a survey, continue to use the online forum, or convene people in a workshop to solicit their input on tactics that would require
local implementation. And then you could deliver to us a report of the chapter's recommendations or feedback.
• There is a unique opportunity to collaborate with the state on the statewide housing plan. APA Utah has the opportunity to provide outreach to the general body to go through some of the state strategies and provide feedback based on memberships experience and insight. Plan to daylight at the conference and discuss what the outreach may potentially look like.
• Wilf was able to touch base with Laura, they want feedback on nearly 150 strategies and whether they should be including in the housing plan. These are still under consideration and have not been finalized. Zac is working on ways to do outreach to the general membership to get feedback. Goal to have housing plan ready to be presented to the legislature by November. Strategies cover about everything you can think of.
• State created five different work groups to get feedback from a large number of stakeholders such as developers and MPOs.
• Important to emphasize that this is feedback from the Planners as professionals and not just as representatives from their community. In the past APA has tended to defer to the League of City and Towns on policy, but the goal here is to have APA provide direct feedback.
• Bruce - would be worth reviewing the “Build here” phase 1 document before jumping into the next phase. Laura will be presenting on Phase 1 and 2 at the APA conference.
• APA Utah Governance Work Group Update (no findings, yet)
• Will be presenting to the general body at the APA conference where the group is at and what progress has been made. Looking forward to getting feedback from those who attend the panel. Will then present to the entire board once there is a recommendation.
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• APA Utah Hosting - APA Legislative Summit 2025
o Proposed Dates – November 17-18th
o Utah Legislature Interim Session – November 19th
o National League of Cities “City Summit” November 20-22, 2025
• National put out a call for where to have the legislative summit and Jason responded. APA was supportive and that will be proceeding. Want to align with several different events that are going on in November here in Utah to bring a big spotlight to legislative policy.
• Spring Conference https://apautah.org/spring-conference/
o Assignments – Nicole has assigned the EC to be responsible for the panels at the conference. This will look like making sure the panelist have what they need and to do an intro if that is wanted.
o Setup tomorrow between 9 and 10 with the conference kicking off at 1.
o Let Nicole know if you need to switch assignments.
• Board Policy Manual – Discussion (Attached)
https://docs.google.com/document/d/15SDQtuyV4I-rZOn_E_zxyth7KMPixwzK/edit
o Specific areas of responsibility (charter for group)
o Presentation at Spring Conference
• Reminder to look at your area of responsibility and make changes as needed.
4. Action Items
5. Updates and Reports
• President’s Update/Report – Jason Boal
o We have received comments back from legal review and APA on the bylaws. I am working on those edits. The other items are on the agenda – State Housing Plan, Legislative Summit, and Gene Carr scholarship.
• Vice-President’s Update/Report – Meagan Booth
o Looking for someone to take charge of the Women in Planning Group.
• Secretary Update/Report – David Rodgers
• Treasurer Update/Report – Mike Gottfredson
• Past President Update/Report – Tippe Morlan
o Working on Ted’s FAICP nomination.
• Professional Development – Bruce Parker
o Have been working on the AICP study group.
• Legislative Update/Report – Wilf Sommerkorn/Zach Smallwood
• Programs Update/Report – Chris Hupp
o Want to do a summer social at the new Bee’s Ballpark in daybreak. Does the board have any interest in subsidizing tickets similar to the winter social? General membership would pay for their ticket and then APA would subsidize food vouchers. What number would we want to cap the tickets at? We had 123 people attend the winter social. Looking into various dates. Potentially June 6th or June 20th. Proposal to charge everyone $10, and it can then be decided if food vouchers, or other items are added to it. Will move forward with advertising the event for $10.
• Communications Update/Report – Ted Knowlton
o On track for a newsletter in June.
• Emerging Planners Group
o Mackenzie is working on succession planning for EPG.
• Citizen Planner Liaison/Volunteer Liaison Committee – Scott Hill
o The citizen liaison committee last month held its third commissioner’s Chat call. Our attendance has tripled within the last three months to 38. We continue to develop and refine our contact list for communication with the group. Our May call is canceled, with the Spring Conference happening the same week. During the conference, we will invite all commissioners and volunteers to participate in a luncheon, including networking and a question- and-answer session on Thursday.
• Executive Director’s Update/Report – Nicole Masson
o My primary focus this past month has been preparing for next week’s Spring Conference. This includes coordinating evening events, helping manage student volunteers, finalizing logistics and print materials, placing food orders, and handling last-minute registration changes and updates.
o In addition, I submitted the Fall Conference grant application and will be participating in the follow-up meeting scheduled for the second week of May.
o Looking ahead, the Call for Sessions is closing soon, and the selection committee will reconvene shortly after to review submissions and finalize the agenda. The call will be extended one more week to allow for solicitations at the spring conference. Currently up to 35 topics at the fall conference. The Awards Form is also ready to be distributed to the broader membership. Request to the board to tell people to apply for our awards.
o Lastly, I’ve continued to support the efforts of the Governance Working Group as they work toward refining our structure and processes.
6. Upcoming Events, Reminders, and Key Dates
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