Mar

APA Utah – Board/Executive Committee Meeting Agenda

Date: 3/4/2025

Time: Noon - 1pm

Location: Zoom Link-

https://us02web.zoom.us/j/89300924486?pwd=P2FlrqxxndV9C7HRx3jJUgGJ7cFXGI.1

Meeting ID: 893 0092 4486

Passcode: 809501

1. Welcome and Opening Remarks

• Call to order/Role Call

Jason Boal – President

Meagan Booth – Vice President

Mike Gottfredson – Treasurer

David Rodgers – Secretary

Scott Hill – Citizen Planner Liaison

Chris Hupp – Programs Chair

Michael Maloy – Historian

Ted Knowlton – Communications Chair

Mackenzie Johnson – Emerging Planners

Bruce Parker – Professional Development Officer

Cody Christensen – Southwest Area Rep.

Tayler Jensen – Salt Lake/Tooele Area Rep.

Wilf Sommerkorn – Legislative Chair

Tippe Morlan – Past President

• Welcome message by Jason Boal – Conversation about Extraordinary Leadership - Robin Sharma 

Reminder- Leadership Training on March 15th

2. Approval of Agenda and Previous Meeting Minutes

• Review and approve the agenda

• Review and approve minutes from the previous meeting – David Rodgers

Motion - Scott Hill, Second - Mike G. Approved unanimously

3. Discussion Items

• University of Utah – Gene Carr Scholarship founded by APA Utah

See attached summary of request

Recent discussion with Jason, Micheal Maloy, and others about the future of the scholarship.

What do we see the future look like for this scholarship, specifically with fundraising?

Micheal Maloy – Current fund for the scholarship is around $30,000. Usually gives about $1,000 or $1,500 a year. Feedback from the University is that students are appreciative. Would like to see the scholarship grow so larger amounts could be given. Peter Mose, in charge of fundraising for the college. As a chapter are we interested in encouraging donations? Would we instead like to see a chapter donation? Effort to increase funding whether through the chapter or member donations. We would like to have feedback about what’s happening with the scholarship. Looking into ways to grow that fund.

University has approached APA to talk about the scholarship.

Bruce – Happy to have ongoing discussion but would like to see the amount remain the same currently.

Scott – Could we put it in an account that would help it grow?

Mike G. – There are rules for how the money APA Utah is used. Only 33% of total revenue for the year can come from interest, and while we aren’t close to that its important to keep in mind. If monies are gained through member dues, they should be distributed by members of the board.

Chris – Maybe not increase the one at the U but could set up general scholarship fund. Have a yearly fundraiser that could be put towards a scholarship.

Meagan – If we want to contribute to future of planning, fund shouldn’t go just to one school.

Mike M – Supports having a scholarship program that supports students at various universities. The U reached out to learn more about the status of the fund and to talk about potential growth avenues.

General Support for scholarships, need to determine what that looks like.

• Fundraising Initiatives

• Area Reps: Dividing the North area into 2 sections

o Bylaws identify Areas and will need to be updated in order to modify Areas

• Fall Conference Location/Date - Fall Location: Gateway Plaza (The Depot, Megaplex Movie Theater.) October 9-10.

• Leadership Training – March 15th @ 9am to noon.

4. Action Items

• Bylaws Update – Jason

o https://docs.google.com/document/d/1R7V1duIIoEKOCkkAVfG6FiFZxXwisStL/ edit?usp=sharing&ouid=111070157919982022439&rtpof=true&sd=true

o Attached – Updated Bylaws

• Want to get a direction from the board so that the bylaws can go through a legal review and a review by APA national.

• Once a direction is decided, board can start working on the Handbook

• Will work to get the bylaws before the general body for a vote.

• Bylaws in their current form do not change the board structure.

• Jason – Goal is to streamline the bylaws and point them to the guidebook that the board will work to put together

• Ted – Is it on the table to look at the board structure within the handbook, or is the approach to not look at the board structure and focus on other areas?

• Jason – Handbook will outline the board structure, as well as general policies on various topics.

• Ted – will consider board structure, just in the handbook, not in the by-laws

• Mike G. – Happy to move forward on this approach, there are aspects that ae very helpful such as references. Has some edits to propose.

• Jason – Question is are we happy with this approach? Will still have opportunities to amend bylaws

o Motion – Meagan Booth, 2nd – Chris Hupp. Vote was unanimous.

• 12-month Certificate of Deposit - Mike

• Executive Manager Contract (see attached) – Jason

5. Updates and Reports

• President’s Update/Report – Jason Boal

o Jason has been working on getting a leadership training event scheduled for the board, coordinating with board members, working on the Chapter Performance

Criteria, coordinating with ULI on a keynote for Spring Conference and had a meeting regarding the Gene Carr Scholarship.

• Vice-President’s Update/Report – Meagan Booth

o NPC APA Utah meetup

• Secretary Update/Report – David Rodgers

o Has no action or discussion items for the board at this time.

• Treasurer Update/Report – Mike Gottfredson

• Past President Update/Report – Tippe Morlan

• Professional Development – Brue Parker

o Four AICP Study Sessions were conducted each Saturday during February with attendance ranging from 7-10 AICP examination candidates.

o Responded to various questions related to the AICP examination and Utah Chapter sponsored examination preparation sessions.

• Legislative Update/Report – Wilf Sommerkorn/Zach Smallwood

o Utah Governor’s Office of Planning and Budget - Utah Housing Strategic Plan - https://drive.google.com/file/d/1wIF7IZHubfqnNsesH6l8K5S9yIoiyF0M/view

Work Group - https://docs.google.com/forms/d/e/1FAIpQLSfeaBuEacHtcXFY4jQuOmI R1HhZiWmDdbfJXD83K5tG8Q6XMA/viewform?usp=dialog

• Programs Update/Report – Chris Hupp

o Monthly Programs Meeting

o Webinar: The Case for Modular Housing

o Spring EPG Mentorship Kickoff Meeting

o Planning for the March Bad Planning Social Hours

o Meeting to rank sessions for the Spring Conference

• Communications Update/Report – Ted Knowlton

o The communications team is convening a "forum" team within

communications. Our first meeting is this Friday (3/7) at 10, and others from the executive team are welcome to attend. Our objective is to get the forum on the website active and buzzing.

• Emerging Planners Group

o On Wednesday, February 12th was the first mentorship kick-off event at Psomas office in South Jordan. All but two of the mentorship partnerships attended and it seemed to be received well. Attached is the handbook that I used for this trial run and the sign-in sheet from our event. For the information of the Jason and board, below I have provided the mentor/mentee partnerships for the trial run.

Here is a list of mentor/mentee partnerships:

Mentor: Chris Hupp, Mentee: Tanner Visnick (U of U);

Mentor: Paul Allred, Mentee: Ryan Nunn (EPG);

Mentor: Josh Yost, Mentee: Max Gula (EPG);

Mentor Christie Oostema, Mentee: Terryne Bergeson (EPG);

Mentor: Andrea Olsen, Mentee: Hailey Hicken (USU).

• Citizen Planner Liaison/Volunteer Liaison Committee – Scott Hill

o The committee has met and emailed numerous times this month to discuss the agenda for the upcoming Monday Commissioners Chat. We have had input from Rob Terry and John Jason regarding subjects to include moving forward—a blend of training, question-answering, and networking opportunities. Our next meeting will be Monday, February 3rd.

• Executive Director’s Update/Report – Nicole Masson

o Primary focus has been finalizing the fall conference and the 2024 Fall Grant. Also been working on assembling the spring conference agenda. Am testing a new rating system for evaluating session submissions and aiming to gather more essential session details upfront.

o Am also working to provide committee support for Communications, Programs, and EPG. Additionally, I assisted with two successful events: the Mentorship Kickoff Meeting and the Modular Webinar.

• Starting sponsorships requests. Will send sponsorship information to board members.

o Executive Director’s Contract:

• Discussion occurred regarding the Executive Manager contract. Resolved around different options and what the committee felt would be best for the board and the manager going forward.

Reminder to look at agenda for info about committees.

6. Upcoming Events and Key Dates

• April 4th – Board Meeting – CONFLICT WITH NPC

o Board Policy Manual – Discussion/Action

o Articles of Incorporation - Discussion/Action

o Event Worksheet/Form - Discussion

7. Closing Remarks/Questions and Adjournment