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APA Utah – Board/Executive Committee Meeting Agenda
Date: 7/1/2025
Time: Noon - 1pm
Location: Zoom Link-
https://us02web.zoom.us/j/89300924486?pwd=P2FlrqxxndV9C7HRx3jJUgGJ7cFXGI.1
Meeting ID: 893 0092 4486
Passcode: 809501
1. Welcome and Opening Remarks
Call to order/Role Call
o Jason Boal – President
o Nicole Masson – ED
o Meagan Booth – Vice President
o Mike G. – Treasurer
o David Rodgers – Secretary
o Scott Hill – Citizen Planner Liaison
o Alyssa Gamble – Awards
o Kirsten Whetstone – AICP
o Michael Malloy – Historian
o Tippe Morlan – Past President
o Brian Carver – Northern Utah Area Rep
o Patrick O’Brien – Utah County area rep.
o Taylor Jensen – SL/Tooele Area Rep
o Mackenzie Johnson – Emerging Planners
o Bruce Parker – PDO
o Ted Knowlton – Communications
o Chris Hupp – Programs
2. Approval of Agenda and Previous Meeting Minutes
Review and approve the agenda
3. Discussion Items
APA Utah Annual Business Meeting –
o Looking to do it at time other than the Conference.
Discussion regarding what moving the meeting to other times would
look like.
o Include virtual call as part of the retreat?
If we do it during the retreat, we know board would be there. Online
venue gives flexibility. Two different objectives for the retreat
compared to the business meeting. Having the retreat and the meeting
be close could help with reporting.
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Take away – Will not have the meeting at the conference. Preference
leans towards not having it at the same time as the retreat.
APA Utah Governance Work Group Update - Board Structure Conversation
o Work Group is working through comments/feedback.
Planning to have a virtual vote to put it on the agenda for a vote from
the general membership.
Want to have a separate vote for elections and the bylaws. Can have
board elections after the bylaw’s election.
Jason happy to feedback about the process.
Bylaws have been submitted to APA National. May still be some
tweaks needed to bylaws based on governance structure.
Important to make sure all tax laws are followed for new bylaws and
handbook.
Positive feedback from the group for the direction of the bylaws.
o Email Board vote prior to taking revised bylaws and structure to APA Utah
Membership. Tentative schedule:
July 2025 Announcement/Information provided
August 2025 Bylaws Elections
September 2025 Board Member notice (if needed)
October/November 2025 Board Member Election (if needed)
December 2025 Board Retreat
o Shared Document can be found HERE
o Kelly’s presentation can be found HERE
4. Action Items
a. APA Utah’s FAICP Nomination of Ted Knowlton. (see attached letter)
i. Motion to nominate – Bruce P.; Second – Meagan B.
b. APA Utah’s FAICP Nomination of Arnab Chakraborty. (see attached letter)
i. Motion to nominate – Bruce P.; Second – Ted K.
Motion – Board gives Tippe and Kirsten a gift card of $100 for their hard work on
AICP. Bruce P.; Second Chris H. Motion passes
5. Updates and Reports
President’s Update/Report – Jason Boal
o 6/25/2025 Planner’s Day on the Hill went well. I met with George Gould
(Senator Mike Lee’s office), Kellyann Kimball (Congressman John Curtis’s
office), and Nicolas Casillas (Representative Burgess Owens’s office). We
discussed:
Protecting and funding Community Development Block Grants and
the PRO Housing grant program in the FY2025 federal budget, and
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Supporting and co-sponsoring the Housing Supply Frameworks Act
(H.R. 2840 / S.1299).
Jason gave a report of meeting with members of the Utah delegation’s
offices and discussed several of the programs that APA are looking for
national support. Appreciated that there was a desire to meet with local
communities to discuss housing issues.
State is transitioning to focus on indicators for the state housing plan.
Zac and Wilf gathered feedback from APA and delivered that to the
state. Now working on the third and final phase.
Tippe has additional comments regarding high growth areas and wants
to ensure that the feedback is delivered.
Jason was a member of one of the workgroups and the group spent a
lot of time identifying the differences between infill and green fill
development. Diverse group of people in the work group.
Vice-President’s Update/Report – Meagan Booth
o Working on APA Utah becoming a partner with the Women’s Leadership
project. Will have follow up next month.
o
Women in Planning Division received the 2024 Overall Division Performance
Award and 2024 Division Achievement Award for Best Practice for the idea
of Coffee Breaks! Meagan is on the
leadership team as the Director of Chapter Engagement! I think the work the
Women Leadership Project is doing will give our chapter more visibility
Secretary Update/Report – David Rodgers
o Will have minutes to review next month.
Treasurer Update/Report – Mike Gottfredson
o Will draft language for partner organizations about how APA UT can assist in
various ways. Will be beneficial for committees who want to partner with
other organizations.
o Reconciling one of our vendors (Stripe) with the budget. Want to look at ideas
for how to streamline that with Nicole. Categorization isn’t as seamless as it
could be.
Past President Update/Report – Tippe Morlan
o Just had leadership circle meeting. Have chapter president’s council meeting
in Phoenix in November. APA has decided to have the state legislative
meeting in SLC in December.
o Lincoln land institute is hosting a conference on scenario planning where
APA will be presenting in Salt Lake in February. Proposals due in the next
few weeks.
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o National hasn’t announced session proposals for Detroit next year yet, but
they will be coming up soon. Reach out to Tippe if you have any session
ideas. Goal to increase Utah representation at NPC. Apply to be a scorer, so
you can see how sessions are scored. 5-minute sessions are a great way to get
involved.
Professional Development – Brue Parker
o Currently on a summer break for AICP. Will start again in the second or third
week of august. Bruce is drafting Alyssa Gamble to help with that
o Have had one filing with the AICP ethics officer this year and the
investigation is ongoing.
o Nikki has received the list of AICP candidates who have passed.
o The window to test for AICP may be expanded next year, but not confirmed
yet.
Legislative Update/Report – Wilf Sommerkorn/Zach Smallwood
Programs Update/Report – Chris Hupp
o Still working though programs that are planned for the rest of the year. One of
the events planned is a resources overview.
Communications Update/Report – Ted Knowlton
o Wrapped up newsletter just recently. Had some natural turnover. Send people
who are interested in communication Ted’s way. Will be leaning hard into
how committees can function and looking at the structure for how it can best
function.
Emerging Planners Group – Mackenzie Johnson
o June and July are recovery months for EPG but will have applications ready in
September for the Mentorship program. Will get snippets from past mentors
and mentees for the newsletter.
Citizen Planner Liaison/Volunteer Liaison Committee – Scott Hill
o In June we held our Commissioners Chat with Tippe Morlan and others
presenting on the topic of what Staff Planners expect from our planning
commissioners. Great presentation, yet we had just a handful of attendees.
With such a few in attendance we are canceling our chat in July and maybe
August given that it is summer.
o Was seeing steady growth, but summer has seen a drop off
Awards – Alyssa Gamble
o 23 nominations for awards. Meeting with judges later today. Making sure
everything works so the judges will have everything that they need.
o Feedback – early summer is a tough time to ask for nominations. May
potentially move the nomination up to late spring.
o Have not yet received the bid for photography.
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o Plans to send the list of individual nominees to the board, different from
project awards. There are only two awards that have not had nominees.
o Ted - Duty of the board to make sure individuals are nominated for every
award.
o Board will look into who to nominate for the vacant awards. Goal to put
together a short list and put on the august agenda.
Executive Director’s Update/Report – Nicole Masson
o Working through the fall conference agenda, have it pretty organized.
Working through letting everyone know whether their proposals were
accepted.
o Looking into St. George for the Spring Conference. Got an initial bid for the
Dixie Conference center. Looking into the first week of March 4 th , 5 th , 6 th ).
o Could potentially partner with ULUI who have a conference down there at a
similar time.
Region Representatives
o Brian Carver - North
Western Planner Call Planner of the Year Nominations
Looking for someone who has been seen as a leader and has the
respect of their peers. Tippe nominated someone this morning.
Have other categories that are also available for people to be
nominated for.
o Patrick O’Brien – Utah County
Working with Chris on next event.
o Tayler Jensen – Salt Lake & Tooele Counties
Kickball hasn’t started yet, but hopeful to have a team.
6. Upcoming Events, Reminders, and Key Dates
o ULI – TAP Program Webinar – NEED TO FIND A DATE
o APA Utah Hosting - APA Legislative Summit 2025
December 9 th and 10 th
7. Closing Remarks/Questions and Adjournment – 1:10 p.m.
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