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Communicate using a range of office systems and web technologies
Suggested assessment
practical demonstration supported by video recording, observation or screenshots
Office systems and web technologies, must include:
• using video conferencing technology
This will be done using the recording of the webinar and a reference to our many profesional discussions
• creating a mass email list and using a mass email tool to distribute to a defined internal distribution list
This will be done with the next bullet point. You may have to use your own gmail or hotmail to complete this. You will email myself and two of our bosses: victoria.henson@wrecltd.co.uk and colin.brown@wrecltd.co.uk and chris.lewis@wrecltd.co.uk
Your tutor will include a screenshot of one of the emails above showing proof of being sent.
• creating and publishing a survey using an appropriate tool set (for example, SurveyMonkey or Microsoft or Google Forms)
Make the questions something to do with how well they know particular software like Word, Excel and Teams. No more than 5 questions.
Take a screenshot of the form in preview mode
Wait for at least one person to respond and then take a screenshot of whatever responses you've received.
• interacting using instant messaging
I will take a screenshot of using using Teams Chat
Google Group steps: groups.google.com
Add the following people
Using Video Conferencing Technology
Using Video Conferencing Technology
How-To: Video conferencing is like a digital meeting room. You log in, and you can see and talk to people as if you're in the same room, even if you're miles apart. Zoom, Microsoft Teams, and Google Meet are popular options.
Steps:
Open the app or go to the website.
Create a new meeting and invite participants through a link or email.
Start the meeting and use features like sharing your screen, muting/unmuting, and chat.
Creating a Mass Email List
Creating a Mass Email List
How-To: Sending a mass email is like passing the same note to everyone in class at once. Mailchimp or Microsoft Outlook can help you do this.
Steps:
Create an email list by collecting email addresses.
Open your email tool and create a new campaign or message.
Select your email list and send the message to everyone at once.
Creating and Publishing a Survey
Creating and Publishing a Survey
How-To: Making a survey is like asking everyone in school what their favorite lunch is and collecting the answers. Tools like SurveyMonkey or Microsoft Forms make it easy.
Steps:
Open your survey tool and create a new survey.
Add questions and answer options.
Publish the survey and share the link through email or social media.
Interacting Using Instant Messaging
Interacting Using Instant Messaging
How-To: This is basically texting but on a computer. Tools like Slack or Microsoft Teams are often used in offices.
Steps:
Open the messaging app.
Find the person you want to chat with.
Type your message and hit send.
Creating and Recording a Webinar
Creating and Recording a Webinar
How-To: A webinar is like giving a presentation to a large group, except they're watching you through their computers. You can use Zoom or GoToWebinar for this.
Steps:
Plan your presentation slides and content.
Open your webinar software and schedule a new webinar.
Invite attendees and start the webinar at the scheduled time.
Record the webinar so people can watch it later.
Each of these methods has its own set of tools and steps, but they all help you communicate and share information in different ways.
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