Unit 01: LO 1 - 1.5 - Acceptable Usage Policy

Create an acceptable usage policy (AUP) for an organisation

Must include:

• scope of the policy
  The scope of a policy is like a set of rules for using technology. It's like a road map that tells you where you can and can't go. Imagine you have a computer or a device, and the AUP is like a guide that says what you're allowed to do with it. So, it might include rules about how to use the internet, what kind of websites you can visit, or what you can download.

It's important because it helps everyone use technology in a safe and responsible way. Just like how traffic rules keep everyone safe on the road, the AUP keeps things running smoothly in the digital world. So, when we talk about the scope of the policy, we mean all the areas it covers, kind of like the borders on a map.

• a policy statement
  Is the main rule or message at the heart of a set of rules. It's like the big idea or goal behind why we have these rules in the first place. It could be something like, 'Use technology responsibly and respectfully.' The policy statement is the main point that the whole set of rules revolves around. In simpler words, it's like the golden rule for using technology in a way that keeps everyone safe and happy. The policy statement is the big 'why' behind all the 'what' and 'how' in the rules."

• what is deemed acceptable usage within an organisation  (pick 3)
  Responsible Use: Use technology in a way that doesn't harm others or the organization.

Data Security: Safeguard sensitive information and follow guidelines to prevent data breaches.

Compliance: Adhere to laws and regulations related to technology use and data privacy.

Network Usage: Respect bandwidth and resources, avoid overloading the network with unnecessary activities.

Professional Communication: Use company communication tools professionally and ethically.

Software and Hardware: Use authorized software and hardware; avoid unauthorized installations or modifications.

Internet Usage: Access only appropriate websites and refrain from activities that could compromise network security.

Privacy: Respect the privacy of colleagues and the organization; avoid unauthorized access to others' accounts or data.

Social Media Use: Follow guidelines for professional and responsible use of social media in connection with work.

Reporting Incidents: Promptly report any security incidents or breaches to the appropriate authorities.

Remote Work Guidelines: If applicable, follow specific guidelines for remote work, ensuring security and confidentiality.

Ethical Use: Engage in ethical behaviour, avoiding any actions that could harm the organization's reputation.

• what is deemed unacceptable usage within an organisation  (pick 3)
  
  Unauthorized Access: Attempting to access systems, data, or areas of the organization without proper authorization.

Malicious Software: Introducing or spreading viruses, malware, or any harmful software.

Harassment: Engaging in any form of harassment, discrimination, or bullying through organizational communication channels.

Data Breaches: Intentionally or negligently causing breaches of sensitive information or data.

Illegal Activities: Engaging in any illegal activities using the organization's resources.

Excessive Personal Use: Using organizational resources for personal activities beyond acceptable limits.

Network Abuse: Engaging in activities that intentionally disrupt or harm the organization's network or systems.

Violation of Policies: Disregarding established policies and guidelines related to technology use, security, or privacy.

Inappropriate Content: Accessing, creating, or distributing content that is offensive, inappropriate, or violates the organization's standards.

Unauthorized Modifications: Making unauthorized changes to software, hardware, or any organizational systems.

Misuse of Privileges: Misusing access privileges for personal gain or to the detriment of the organization.

• violations or sanctions if the policy is breached (pick 3)
  
  Verbal Warning: A first-time breach might result in a verbal warning, where the employee is informed about the policy violation and educated on the correct behavior.

Written Warning: For more serious violations or repeated offenses, a written warning may be issued, documenting the breach and indicating that further violations could lead to more severe consequences.

Suspension: In cases of significant policy violations, a temporary suspension from work may be imposed, during which the employee is required to reflect on their actions.

Loss of Privileges: Certain breaches may lead to the loss of specific privileges, such as restricted access to certain systems or facilities.

Probation: An employee might be placed on probation, during which their behaviour is closely monitored, and any further violations could result in more severe consequences.

Financial Penalties: In some cases, employees may face financial penalties for breaches that result in financial loss or damages to the organization.

Termination: Severe or repeated violations may lead to termination of employment, ending the individual's association with the organization.

Legal Action: Depending on the nature of the breach, legal action may be taken, especially if the violation involves criminal activities or results in significant harm to the organization.