Analyse the helpdesk process for managing tickets
Assessment
Report
Helpdesk process:
user calls in or emails or use web chat
Generally an automated system (SaaS) logs a ticket and acknowledges the user's problem
technician: determines whether the ticket is an incident (a hack) or a request (a password request for example)
uses diagnostic or analytical tools to establish a probable cause or just common sense, which is often the simplest way; sometimes they may have to go away and research the problem: YouTube / Chat GPT or asking another colleague
5. reviews fault history to identify any potential trends, issues or known faults (checks to see if this has happened before
6. prioritises the ticket
7. creates an action plan to resolve the ticket or escalate
8. implements the required solution
9. logs resolution and closes ticket
Here’s how the job details align with your profile.
Up to £30,000 a year
Full-time
Permanent
Day shift
Monday to Friday;
Company pension
Private medical insurance
Work from home
Diagnostic World are a leading provider of NHS and Private healthcare with services delivered from Community Diagnostic Centres, Community Health Centres and within our fleet of mobile and relocatable units. Within our service offering, we provide General and Musculoskeletal Ultrasound to patients across the Midlands & South-East on a referred and self-referred basis.
About the role:
We’re looking for an IT Technical Support Officer to join our IT Team at Diagnostic World. This is a full-time, permanent position, working remotely, with some national travel as required.
You will prioritise and respond to helpdesk calls, providing 1st and 2nd line support for all business IT systems. There will be the requirement to support off-site locations as required, but all travel costs will be covered by Diagnostic World.
If you have previous IT support experience, and you’re looking for a new challenge, we would like to hear from you!
What you will do:
Liaise with both internal and external agencies for the installation, configuration and maintenance of new and current systems.
To assist in developing and delivering specific training plans and system guidance documentation.
Manage and maintain IT asset register which would include hardware and software.
Manage the antivirus updates across the estate.
Administer internal IT services (such as our Devices, M365 tenant, Azure, and business SaaS applications).
Manage and support the smartphones for the business on MDM environment.
Support all clinical systems, including our Patient Administration System.
About you:
Prior experience working in a support/service desk role at 1st & 2nd line.
Eligibility to reside and work in the UK.
Highly skilled knowledge, experience and training in the use of Microsoft Office products, ideally including the Admin environment, MS Teams, Outlook and SharePoint.
Knowledge of Microsoft Windows 10/11 Operating Systems - Deployment, configuration, and support.
Experience in cloud bases solutions like Azure, Azure Active Directory, Microsoft Entra, Intune, M365 & AWS.
Knowledge of ITSM tools.
Previous experience of working with DICOM, HL7 and PACS/RIS systems is desirable, but not essential.
What’s in it for you:
Company Pension Scheme
20 days annual leave, plus bank holidays, increasing on an annual basis
Employee Assistance Programme (for health, wellbeing and financial assistance)
Job Types: Full-time, Permanent
Pay: Up to £30,000.00 per year
Benefits:
Work from home
Schedule:
Day shift
Monday to Friday
Application question(s):
Do you have the full right to work in the UK?
Do you have experience of providing both 1st & 2nd line IT Support?
Do you have knowledge and experience of Azure, Azure Active Directory, Microsoft Entra, Intune, M365 & AWS?
Do you have experience in the use of Microsoft Office products, ideally including the Admin environment, MS Teams, Outlook and SharePoint?
Work Location: Remote
Let's break down the helpdesk process for managing tickets like a step-by-step guide to solving a math problem. Each stage plays a crucial role in finding the solution.
What it Means: Just like you'd start a math problem by writing down the equation, the user starts the process by logging a ticket that describes the problem they're facing.
Importance: This step is crucial because it initiates the whole process. If the problem isn't properly described at this stage, solving it could be more complicated.
What it Means: After you've written down the equation, imagine your math app immediately giving you a nod, saying, "Got it! Let's solve this." The helpdesk sends an automatic response to let you know your problem is in the queue.
Importance: This step reassures the user that their issue is registered and will be addressed. It's a quick way to keep the user in the loop.
What it Means: Think of this like deciding whether your math problem is an equation to solve (incident) or a request for more information about how to graph a function (request).
Importance: Classifying the ticket helps the technician decide how to approach it. Incidents usually need quicker attention, whereas requests may take more time to resolve.
What it Means: Just like you'd use a calculator or a graph to figure out how to solve a math equation, the technician uses various tools to find out what's likely causing the issue.
Importance: Knowing the probable cause is key to solving the problem efficiently. It helps the technician figure out what steps to take next, much like knowing you need to use the quadratic formula for a particular equation.
In summary, the helpdesk ticket management process is a structured way to solve users' problems, starting from acknowledging the issue to diagnosing and classifying it. Each step is designed to make the resolution process as quick and efficient as possible, similar to how each step in solving a math problem brings you closer to the answer.
User calls in or emails or use web chat
Automated system (SaaS) logs a ticket and acknowledges the user's problem with an email
Technician uses a combination of common sense, research (YouTube / Chat GPT) or speaking with other colleagues
If it's something they know how to do already and it won't take much time, they do it there (especially if I'm just asking for a password reset)
Prioritises the ticket
Decides what to do / fixes problem
Tells user job is done or asks if they can close the ticket
Closes Ticket