This is Alma's procedure for handling distinct bibliographic entities sharing a container. Examples from Sibley include binder's collections of songs or piano music and preservation microfilms. The separate titles included with the boundwith will not have their own holdings and item records, but instead will display the call number and item information from the related boundwith record.
To create a boundwith
Create or bring into Alma the bibiographic records for each entity
Link the bibliographic records together through the use of a Host bibliographic record. This record will have information on each title and also will have the inventory (holding and item records) attached.
Create a new bibliographic record: File/New/Marc21 bibliographic
Accept the default leader field. No 008 is necessary.
Add 245 field with the following standard text:
245 00 $$a Host bibliographic record for boundwith item [barcode]
If the boundwith has multiple copies, it may say boundwith items [barcode] and [barcode}
For each title in the boundwith add a 774 field with the 245 title from the record in $$t and the MMS of the record in $$w
Create holdings and item records for the physical boundwith item
Check the record carefully for coding errors. Any error will result the record failing to link to the host record
Suppress the record. If the item is in Remote Storage and has portfolios created for digitized versions of all titles, also suppress the holdings record
Save and release record.
Overnight a scheduled job Build Record Relations will run.
The next day, or later, check the constituent records to see if the titles are now linked to the Host record. Under inventory there should be a green checkmark in the Related record column.
If the records came in through migration from Voyager and each had separate holdings records, the holdings records attached to each separate title should now be deleted. If any also had an item record (without barcode) those will need to be deleted first.
Example of a host record
245 00 $$a Host bibliographic record for boundwith item 39087012834567
774 1_ $$t Bamboula : (danse de nègres), op. 2 / $$w 9910469593405216
774 1_ $$t 8me ballade pour piano, op. 90 / $$w 9917150283405216
774 1_$$t 7me ballade pour piano, op. 87 / $$w 991715029340521
Holdings and item records are created in the usual manner