Does it match exactly the record to which it has been assigned? If not:
Search by title to find exact match (for books).
For other formats other searches will be more effective
Note that some differences do not necessarily require a different record:
Difference in distributor if publisher is the same
Difference in printing date only, if there have been no revision
Recently acquired items will usually have an item record already in Alma, with a location of Catalog Department. The copy number in this record may or may not be the one that will be used.
Look at all item records to find the highest number used.
Be sure to check all holdings records that are Sibley’s.
If gaps exist in copy numbers, it may help to look at the shelf list card.
Exception: added copies of M2 and M3 volumes that are meant to circulate should be given a new call number that is appropriate to the class of the score.
Example: Added copy of M2 .O595 v.2 is a full score of an opera by Edouard Lalo. The added copy will be classed in M1500 for circulation.
Occasionally, we have more than one call number attached to one bibliographic record. An example is a circulating copy of an M3 which is classed with the circulating collection. In that case, the copy number will be based only on the copies with the same call number.
When there are multiple holdings in a bibliographic record, with only one call number among them, added copies will take the next number from the group of holdings combined. For example, if copy 1 is in reference, copy 2 is circulating, and copy 3 is restricted circulation, then an added copy to an existing holding would be copy 4.
Look at the attached notes to determine in which location this copy should be placed. If there are no instructions, place the item in the same location as the original copy or copies.
If a holdings record exists for the location needed, attach the item to that record.
If there is currently no holdings record for the location needed, a new holdings record must be created.
Sometimes notes need to be added to the holdings record to provide additional information about this copy in particular. If so, this can be recorded in $$z or $$x of the holdings record. Subfield z displays to the public. Subfield x does not. If necessary both subfields can be used in the same record.
Examples of when this might be needed
Copy is autographed ($$z Copy 2 autographed by the author)
The item lacks something that the bibliographic record says it has, such as a score which has lost its accompanying parts or a book which lacks an accompanying recording ($$z Copy 2 lacks violin part)
Vault items will need accession no. added to "$$x" in the holdings record. ($$x Accession no. 37890)
Marking and barcoding the item
No barcodes needed for Vault items
Some newer items will come from Acquisitions with barcodes already attached
Creating the necessary item and holdings records in Alma