Recommendations:

• • • Brief Circ on the Fly records should continue to be entered ALL IN CAPS by all Circ and ILL departments. This makes them much easier to identify. Reserve items are identifiable because of their location so don’t need to be in caps.

    • Records that cannot be deleted because of the attached purchase order should do the following to make the records identifiable when suppressing:

      • Add a non-public note to the MFHD in either the 852 $$x or the 866 $$x, as appropriate, indicating why the record is suppressed. Records with non-public notes that begin with one of the words/phrases listed below can potentially be extracted for reporting purposes (CAPS are suggested, not required)

      • Note that most duplicate records can be merged in Alma without loss of purchasing data rather than suppressed. See Merging Records in Alma

DO NOT USE [note: use for brief, not OCLC records

CANCELLED

USE: (rec. #) (Usually this refers to a duplicate record that could not be deleted in Voyager. Many times these can be merged. See Merging Records in Alma

UNABLE TO PURCHASE

*Note that the phrase DO NOT USE is most applicable to brief records: an OCLC record that is incorrect in one circumstance does not mean that that it cannot be the correct record if a library actually acquires the item represented by that record. Please try to choose another phrase if this situation occurs.

2. OPTIONALLY: fields with tag numbers higher than 4XX can be deleted in order to make the record look briefer or to unclutter the indexes (if the headings are out of date, for example). But, don’t mess with the 1XX-4XX data!