Staff Roles and Program Governance 

GHC Staff Role in Policy and Parent Committees

In addition to the agencies’ responsibilities outlined  above, agencies must ensure that staff are assigned to the following: 

• Program directors must designate staff to attend monthly Parent Committee/Policy Committee meetings and assist Parent Committees. 

 Recruitment/communication about Policy & Parent Committees should be agency-wide. Teachers/home visitors, and other designated staff will: 

•  Actively recruit families to attend Parent Committee/Policy Committee meetings from all program options. 

•  Actively talk with families about Parent Committee meeting fliers and post them where parents can see them. 

•  Actively sign families up to attend Parent Committee. 

•  Actively talk about Parent Committee and Policy Committee meeting dates and times with the parents who serve in a parent leadership role. 

•  Include Parent Committee dates and Policy Committee meeting dates in monthly newsletters. 

•  Procedures for Initial Parent Committee Orientation/Officers Meeting. 

Program/site directors or designees will: 

•  Review program calendar and schedule initial meeting dates and times for all Parent Committees/Policy Committees, along with all appropriate staff and managers. 

•  Ensure that an orientation meeting is held within the first 45 days of new program year. 

•  Ensure parent notification of the orientation and provide training for appropriate staff to ensure that they will be able to successfully manage the Parent Committees. 

•  Ensure that each Parent Committee has the proper materials to be effective. 

•  Attend the initial Parent Committee orientation officer meetings, as feasible. 

•  Explain the purpose and structure of the Parent Committees and Policy Committees and clarify the roles and responsibilities of Parent Committee officers and the Policy Committee delegate and alternate. 

•  Encourage parents to participate in the Parent Committee as an officer or as a Policy Committee representative or alternate. 

•  Generate a database of officers and keep it current. 

•  Maintain updated demographics for Parent Committee officers and Policy Committee members for the purpose of communication, oversight, filling vacant positions and ensuring training for parent leaders. 

•  Appropriate/designated family support and home visiting staff will support the parent orientation and all Parent Committee meetings. 11. Notify families of meeting dates and times; post fliers where families can see them. 12. Assist with logistics for the meeting and attend the meeting and transcribe minutes of all meetings, as needed