Daily Classroom Procedures and Guidance 

Attendance Sheets 

1. Designated staff are responsible for generating and updating the Attendance/Sign-in/Sign-out sheets. 

2. Teaching staff place the Attendance/Daily Sign-in/Sign-out sheet near the door where children enter the classroom.   

3. Hardcopy attendance is recorded upon arrival in the classroom and/or as each child arrives. Attendance is recorded in CARES/Earlybird before 10:00 am daily. 

4. Attendance/Daily Sign-in/Sign-out sheets are taken out to the playground at outdoor playtime and in the afternoon.  

Signing Children In and Out 

1. Upon arrival, all children must be accompanied inside the facility by an adult and notify staff of the child’s arrival. 

2. The parent or other responsible person enters their signature and the time of arrival.   

3. The parent or the responsible person signs the child out at the end of the program day by entering their signature and time of departure.    

4. Classroom volunteers/substitutes do not release children. 

5. As needed, designated closing staff fill out the “Late Pick-up” forms and forwards them to the PMS for processing fees. 

6. A child is not to be released under any circumstances to anyone under the age of 16, including siblings (excluding underage parents) and not listed on the releases, emergency pickup list, or without prior written authorization from the parent.  

Emergency Pick-ups and Other Considerations 

1. Children will only be released to persons listed on the child’s application or emergency pick-up list as authorized by the parent/guardian.

 2. Prior authorization from parent/guardian is required in writing when anyone other than the designated person(s) on the child’s application or emergency pick-up list arrives to pick up the child.