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Overview
Recruitment for GHC Early Childhood Program is a systematic process that utilizes the Community Assessment to target recruitment areas. Intentional recruitment strategies are implemented to identify children most in need of Head Start services. Intentional recruitment activities are implemented to support the enrollment of children experiencing homelessness and children with diagnosed disabilities. Expanded recruitment strategies are implemented for options that serve mixed socio-economic groups. The program will engage in a cycle of continuous recruitment and monitoring within the service area to:
Determine if eligible children have access to program sites/options;
Ensure that options are able to maintain funded full enrollment;
Review recruitment areas, center locations, and options using the latest Community Assessment information; and Identify community partnership opportunities.
Responsibilities
Family Services staff and other designated staff will recruit throughout the program year. Intensive recruitment for fall enrollment is scheduled to begin in March of each year. Recruitment activities will be tailored to meet the community's needs, ranging from participation in public events to home visit outreach. Although the Family Engagement Coordinator is primarily responsible for recruitment at local level, every staff member is responsible for the program's public relations and should recruit eligible children for services. The Program Director, with support from the program Managers and Coordinators, are responsible for assuring public school partnership connections.
The ERSEA Manager is responsible for maintaining and compiling the Department, program and Site Recruitment calendars. All Recruitment plans must be maintained by the ERSEA Manager and reported out to funders and stakeholders.
Recruitment Activities
Recruitment activities will be carried out in a manner that ensures:
Input from the community and parents (local and governance)
Year-round recruitment efforts are coordinated, individualized, and implemented
A pool of applicants who meet individual site selection criteria
Parents, families, and parenting teens with eligible children are informed of enrollment opportunities
Other service providers that serve Head Start-eligible children are informed of enrollment opportunities
Recruitment Materials & Methods
Recruitment materials and methods may consist of the following but are not limited to:
Media Newsletters
Brochures
Intake Screening sheets (staff members' responsibility)
Direct mail
Screenings
Transition meetings
Referrals from collaborative partners
Community Referrals
Websites
Local Activities
targeting families of young children and expecting families
Open Houses
Word of mouth
Bulletin Boards
Intra-agency connections
Recruitment of Children with Disabilities
Recruitment activities has been established to ensure that a minimum of 10% of Early/Head Start enrollment opportunities are accessed by children with disabilities. Efforts to raise awareness of Head Start’s intent to serve children with disabilities include:
Indicating “services for children with disabilities” on recruitment materials.
Providing CSD referral information at preschool screenings.
Providing Head Start materials about eligibility requirements, options, and services to CDS staff and partner agencies serving children with disabilities.
Obtaining parent/guardian consent to obtain medical information from medical/health providers at the time of application or when staff members become aware of a suspected disability.
Recruitment of Children Experiencing Homelessness
Recruitment activities to promote intentional outreach to children and families experiencing homelessness include:
Regular connections with public school partners to identify younger siblings of school-aged children experiencing homelessness.
Regular connections with area homeless shelters through the r and other partners
Sharing eligibility criteria with partner programs and agencies, specifically referencing homelessness.
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