Zoom Tools

1. Start the scheduled Zoom meeting that has a poll added to it (How to add poll questions for a meeting, or an alternate way to create a poll, Poll Generator).

2. In the meeting controls, click the Polls/Quizzes button.

3. If multiple polls were created, at the top of the polling window, select the poll you would like to launch.

4. Click Launch.

5. Once you would like to stop the poll, click End Poll.

6. Click Share Results to share the results to the participants in the meeting.

7. Click Stop Sharing to stop sharing results to the participants.

Important Note: Students who view the recording will not be able to see the live poll pop-up. Instructors should provide audio narration that indicates a poll is being shared along with the type of information being requested in the poll. In order for the poll results to be visible to Students in the Seminar Recordings, the Share Results button must be clicked. If the Share Results button is not clicked, the Poll will not be included in the meeting Recording.

1. Click on the Previous Meetings tab to display the list of seminar archives for the course.

2. Find the session you are looking for and click on the Report link for that session.

3. On the report page, the Meeting Report Tab will provide additional information for the session.

4. Instructors may download a CSV file of the report by clicking the Export as CSV file link.

5. The report provides attendee name, join time and leave time, as well as duration in minutes. 

6. The report page for a seminar session also provides access to a report of poll results if they are used in the session.

1. Access the PG Zoom web portal. 

2. Click the Google icon (below the Sign In button) to access the Zoom account.

3. On the left navigation menu, click Reports.

4. From the Usage Reports tab, click the Usage link.

5. At the top of the page, adjust the From/To date range filter to when the meeting occurred and click the Search button.

6. For the meeting topic or ID, click on the displayed value (in blue) under the Participants column.

Note: If a participant leaves and returns to the meeting, that user will be listed twice. To help with this, select the checkbox for Show unique users.

7. Click the Export button to download the CSV file and sort/filter as needed.

Important Note: Faculty should download the chat message and live transcript text files from the live seminar before closing out the session. Currently, downloading these files after the live session has ended is restricted.

1. From the chat area in the live session, click on the three-dot menu to the right of the text entry space.

2. The chat menu options include Save Chat at the top. Click this link at the very end of the seminar session to save the text file. Text files are saved in a Zoom folder that is created in the Documents section of your computer.

3. Depending on your screen size and the Zoom pods you have open in the session, you may access the transcript in one of two ways: 

   • First, if the Live Transcript tile appears at the bottom of your screen, click on the menu arrow to the right of that tile. Select the View Full Transcript option to open the transcript on the right of your Zoom window.

   • If you do not see the Live Transcript tile at the bottom of your screen, click on the three dots More menu to find the View Full Transcript option and open the transcript on the right of your Zoom Window.

4. The transcript opens similarly to the chat area on the right side of your Zoom window. The Save Transcript option appears at the bottom of this space. Click this link at the very end of the seminar session to save the text file. Text files are saved in a Zoom folder that is created in the Documents section of your computer.