Managing Seminars

Zoom Website

1. Log in to My Meetings.

   • Use the Google Sign-in Option.

2. Under Upcoming Meetings, click Start next to the meeting you want to start.

3. The Zoom client should launch automatically to start the meeting.

Zoom Desktop App

1. Sign in to the Zoom desktop client on your computer. 

2. Click the Meetings tab.

3. Under the Upcoming tab, select the meeting you want to start. 

4. Additional options will appear.

5. Click Start.

1. In the Brightspace course, access the Seminar link from the More Tools Menu on the NavBar.

2. On the Upcoming Meetings tab, click on the name of the seminar if you wish to add an alternative host.

3. Scroll down to the bottom of the seminar session information page and click on the Edit this Meeting button. 

4. Enter the Purdue Global email address for any alternative host(s) you want to add to the session. Alternative hosts must have a PG Zoom license to be added to the seminar session in this role.

5. Save the changes by clicking the Save button at the bottom of the screen.

Note: Substitute instructors added as alternate hosts will receive an email with meeting details and the required link to access the seminar.

1. In the Brightspace course, access the Seminar link from the More Tools Menu on the Navbar.

2. On the Upcoming Meetings tab, click on the seminar session to which you wish to add a guest.

3. Scroll down to the bottom of the seminar session information page and click on the Edit this Meeting button. 

4. Locate the Security section of the meeting information and click the Add link next to Authentication Exception.

5. Click the +Add Participant link in the pop-up window that appears.

6. Enter the guest’s full name and email address, then click Save.

7. Save the changes by clicking the Save button at the bottom of the screen.

8. Guests added through the authentication exception will be emailed a link to join the seminar session. 

Note: 

• This option is only for guest speakers or attendees.

  • PG students must use the seminar meeting link from the class.

• More than one guest can be added to the session. 

• Guests must use the link provided in the email sent to them to access the meeting.

1. Sign into the Zoom web portal, by clicking the Sign in button.

2. On the menu to the left, select Meetings.

3. Select Recently Deleted on the top right of the page. 

4. Find the meeting you wish to recover and copy or write down the meeting ID, then click the Recover button. This will restore your meeting. 

5. Navigate to the course the meeting should be associated with.

6. To the right of the blue Schedule Meeting button, click the menu button as indicated by the kebob menu. 

7. Then select import meeting, and enter the meeting ID that was noted during step four. If this meeting ID is lost, it can be found again under the upcoming meeting section of the Zoom Portal.

8. Then click import.

Note: 

• Meetings that are deleted can be recovered for up to a week (7 days) after they were deleted.

• The meeting links, invitations, and IDs sent prior to deletion will still work once recovered.