Program Services

Navigation

1. IEP > IEP List > (choose IEP) > IEP Section > Program Services

Process

1. If you are not already checked out, then click Check Out to edit this section. 

2. At the top right of each subsection there is a small white circle with a green arrow. This is a toggle switch which can be used to collapse each of the subsections for convenience.

3. See the Static Links guide regarding the identical links shown on each page of the IEP sections.

State Education Assessments

1. Check the bubbles according to regular assessments, K-2 alternate assessments, LEAP Connect assessments, or none. 

   • If K-2 alternate assessments is selected, per the eSER site: The team must upload the K-2 Alternate Assessment Participation Decision-Making Tool under Supporting Documentation.

     1. The link to this tool can also be found with other documents via IEP > IEP List > (choose IEP) > IEP Section > Placement/Least Restrictive Environment, under the Supporting Documentation subsection. 

   • If LEAP Connect is selected, then click the Edit Section(s) link to add the LEAP Connect section to the IEP. 

     1. This is also referred to as the "LEAP Connect eligibility form" in the statement, "The team must complete the current LEAP Connect eligibility form" in this subsection.

April Dunn Act Eligibility

1. If this box is selected, the dropdown for April Dunn Act Pathway will offer two options:

   • Graduation

   • Promotion

Regular Classes

1. Select the appropriate checkboxes and provide a narrative in the text box if necessary.

Activities with Non-Disabled Peers

1. Select the appropriate checkboxes and provide a narrative in the text box if necessary.

Services

1.  Click the "+" button next to Time Frame Information to begin a new time frame tab. Clicking the "+" will automatically create a new tab with a letter. The title of the tab cannot be changed.

   • The Time Frame Name field is for user convenience only to describe the time frame. It has no effect on the title of the tab. 

2. The Student's Total Instructional Day (Minutes) field must be entered in minutes, i.e., one hour = 60 minutes, one day + 1440 minutes, etc.

3. The Student Attends School dropdown offers numbers 1-5 for days of the week.

4. Click the Save Changes button at the bottom right of these fields.

5. Click the Services "+" button to produce to the Add/Edit Service popout, which offers these fields:

   • Service (dropdown)

     1. Adapted Physical Education

     2. Assistive Technology

     3. Audiological Services

     4. Counseling Services

     5. Educational Assessment Services

     6. Interpreting Services

     7. Medical Services

     8. Occupational Therapy

     9. Orientation and Mobility Services

     10. Other

     11. Parental Counseling and Training

     12. Physical Therapy

     13. Psychological Services

     14. Recreation

     15. School Health Services

     16. Social Work Services in School

     17. Special Education Instruction

     18. Speech/Language Pathology Services

     19. Transportation

     20. Travel Training

     21. Vocational Education

   • Service Date

     1. The Service Date in the Add/Edit Service pop out is shown in the Date to Begin column in the Services table.

     2. Enter in mm/dd/yyyy format or use the calendar icon.

   • Duration

     1. This refers to the amount of time the services will be provided. Typically this is one IEP year. 

   • Frequency (dropdown)

     1. Monthly

     2. Weekly

     3. Yearly

   • IEP Individual Group (dropdown)

     1. Individual

     2. Group

     3. Both

   • Regular Class Minutes

     1. Enter the minutes manually in this and the next five fields.

   • Regular Class Sessions

   • Community Class Minutes

   • Community Class Sessions

   • Special Class Minutes

   • Special Class Sessions

6. Click Save Changes when done to commit.

7. The Services table will populate with the data just entered. 

8. Click the pencil icon to make further edits, or the trash can to delete the entry. 

9. If there are no entries in the table, a Delete Semester button will be available at the right. Click this button to delete that time frame tab from this Services subsection.

10. If there are services and minutes entered, the Total Number of Minutes in Special Setting per week row at the bottom of the table will automatically show a calculated total.

    • This calculated total only reflects the Special Setting minutes. 

      1. The formula is: "Special Setting minutes" x "Sessions" = "Total Number of Minutes in Special Setting per week." All minutes are totaled. The PLRE range is set by the total special setting minutes/total instructional minutes.

    • The total shown here will directly affect the next two IEP Sections:

      1. Placement/Least Restrictive Environment

      2. Extended School Year Services (ESYS)

Special Transportation

1. Clicking Yes will free up the dropdown which will show these options:

   • School Bus

   • Lift Bus

   • Contracted Carrier

   • Parental Reimbursement

   • None Required

2. The text box can be used for further explanation.

Extended School Year Services (ESYS)

1. Click the desired checkboxes in the two categories: 

   • Criteria for Consideration

   • Special Circumstances 

2. There are similarities between the checkboxes here, to those in "ESYS Eligibility Criteria Determination" in the Extended School Year Services section. To clarify:

   • This subsection should only be completed if the student is "considered" for ESY Services. 

   • The "ESYS Eligibility Criteria Determination" checkboxes in Extended School Year Services should only be filled out if the student has been "determined" to need ESY services closer to the end of the regular school year.

Add narratives to the next two text boxes if needed.

At the bottom, click Save to commit the changes.