Report Requests

Reports are available to download via this section.

More reports are being added. See the Release Notes on the Development page for an updated list.

Written Guide

Walkthrough

Navigation
1. Reports > Report Request
What what
1. The alphabetical report map shows different categories of reports based on the option chosen from the dropdown, which contains:
  - All Categories
  - Admin Fiscal
  - Admin Reports AEPS
  - Compliance
  - Ed Finance Audit
  - ESYS
  - Exit
  - FED Eval (2011 & Later)
  - General Reports
  - Gifted/Talented
  - IDEA
  - IEP Forms
  - MFP
    1. To be counted for the Minimum Foundation Program (MFP) and shown on an MFP Report, a student must have a current submitted IEP and evaluation, and open jurisdiction, SPED activity and services.
  - NEW FAPE (2010 & Later)
  - Post Sch. Transition
  - Rosters
  - RSM Admin Reports
  - RSM Provider Reports
  - Service Reports
  - zFAPE (2005 & Prior)
  - zFED Eval (2010 & Prior)
2. All of these categories can be viewed at once in the report map by choosing "All Categories" from the dropdown.
3. Clicking on the title for a report will navigate to a page showing fields to specify the parameters for the report to be downloaded.
  - The fields shown will vary depending on the report chosen, but they are mostly similar. This help guide focuses on just one report as an example.
4. For this example, choosing "IEP Forms" from the dropdown produces two titles, "Accommodation Details" and "Special Ed. Transportation Summary."
5. Clicking "Accommodation Details" navigates to the Report Request for Accommodation Details page, which shows the following fields:
  - Description
    1. This text box allows for a brief narrative to assist in distinguishing nuances in reports (i.e. grouped by school). This is not a required field.
  - LEA
    1. Choose the LEA which corresponds to the report desired. See the LEA dropdown list in Jurisdiction.
  - School
    1. The options shown in this dropdown will vary depending on the LEA chosen. The names of schools may include institutes, centers, programs, etc.
  - Status
    1. This refers to the type of IEP. The dropdown options are:
      1. Official
      2. Draft
      3. Both
  - Begin Date
    1. Enter the date the report should begin showing data from.
  - End Date
    1. Enter the date the report should stop showing data from.
  - Low Age
    1. The age of students included in the report will be filtered above the number entered.
  - High Age
    1. The age of students included in the report will be filtered below the number entered.
  - Export Format
    1. The options are:
      1. CSV (Comma Delimited)
      2. Excel File
      3. PDF File
6. Click the Submit button to begin processing the report.
  - The system will automatically navigate to the My Reports page.
7. The My Reports table will show a status of "pending" until the report is ready. This should only take a few minutes at most.
  - Refresh your web browser to update the status by clicking Ctrl-F5.
  - Once the status shows "ready," the report can be downloaded by clicking the pencil icon under the View column.

Visual Guides

Processing

To download a report, first choose a category from the dropdown, then click the desired report title.

In this example, we chose IEP Forms > Accommodation Details.

The fields shown will vary depending on the report. In this case, it shows nine fields. Choose or enter the desired options, and then click the Submit button.

The system will take a few inutes to process the report. During this time the Report Status column in the My Reports table will show "pending."

Press Ctrl-F5 on the keyboard to refresh the webpage and check the updated status. The webpage must be manually refreshed to show the updated status; it will not happen automatically. Once the report is processed, the status will show "ready."

If you are using Google Chrome, clicking the small "Reload this page" circular arrow at the top left of the browser will also refresh the webpage.

Click the pencil icon under the View column to download the report. The report cannot be viewed directly in eSER; it can only be downloaded.

Last Run

Some reports have the option to choose a "Last Run" date and time for a report. Typically, a user will want to choose the most recent date and time available. There may be cases when a draft report may be available, but an earlier official report is desired.

In this example, we navigated to General Reports > Cross Check MFP Count.

This shows the Report Request for Cross Check MFP Count page.

Clicking the MFP Count ID dropdown shows a list of reports by date and time.

Any report shown without "official" to the right is either a draft or unofficial report.

Video

Nothing yet.

FAQs / Troubleshooting

Error status
- If a report request takes longer than 30 minutes to generate or shows "Error" in the Report Status column, then contact system support.
Counts, MFP, and other issues
- Check the live FAQs on the Development page, and Tips and Tricks on the Support page.
Counted / Not Counted
- For a student to show up on a Counted or Not Counted report, there must be open SPED activity. The entry date must be before or on the count period end date; and the exit date must be blank, or on or after the end date. These dates will be slightly different each year depending on if the day falls on a workday or not.
  - Oct 2024 IDEA: Count Period End Date: 10/1/24 — Exit Date: equal to or after 10/1/24
  - Feb 2025 MFP: Count Period End Date: 2/3/25 — Exit Date: equal to or after 2/3/25
- Student Profile Report Updates:
  - Includes ADA Path (Graduation/Promotion) and ADA Eligibility Determination Date
  - Includes Eval Type [I, R (triennial reeva)l, D, NC, SC] and Draft Create Date
  - TIP: If a student does not appear on the report, check for a referral record. A referral record must be present for students to reflect on the report. To resolve, please add the referral records.

Index