Reevaluation Data Review

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1. Referral/Evaluation Process > Reevaluation Data Review

Reevaluation Data Review Summary

1. This table shows the following columns:

   • Coordinator Name

   • Coordinator Position

   • Create Date

   • Submitted To ESER Date

   • View/Edit

   • Download

   • Delete

2. An RDR cannot be edited once it has been submitted. 

3. To view an existing Reevaluation Data Review, click on the pencil icon at the right side of the Reevaluation Data Review Summary table.

   • If the RDR has been submitted and there is a date in the Submitted To ESER Date column, no edits can be made.

   • If the RDR has not been submitted and there is no date in the Submitted To ESER Date column, then edits can be made.

     1. Once in the RDR, click Check Out to edit subsections.

4. If there is no existing review, or to begin a new Reevaluation Data Review, click the "+" button.

   • In this case, clicking the "+" button and starting a new RDR will automatically "check out" the subsequent Reevaluation Data Review section. This is different than the normal IEP settings which require the Check Out button to be clicked as a separate step.

Student Information

1. Coordinator Name

   • Enter the coordinator's name manually.

2. Coordinator Position (dropdown)

   • Educational Diagnostician

   • Certified School Psychologist Speech/Language Pathologist Qualified School Social Worker Audiologist

   • Educational Assessment Teacher

   • Speech and Hearing Therapist

   • Speech/Hearing/Language Specialist

   • GT Teacher (reeval only)

   • Educational Consultant

3. Student's Conditions or Impairments

   • Enter text narrative manually. 

     1. Text boxes throughout eSER have limitations on word count. Depending on the section or text box, the limit is between 2,000 and 8,000 words. If you experience problems, please contact system support. 

     2. The narratives can be edited by clicking the pencil icon at the right of each text box. Enter the narrative in the resulting popup, then click Save to commit and return to the subsection.

     3. The small box at the bottom right of each text box contains three tiny diagonal lines. Clicking and holding on these lines allows the box to be dragged to a larger size. This modification may make it easier when typing longer narratives.

4. New/Updated Primary Exceptionality (dropdown)

   • Autism

   • Visual Impairment - Blindness

   • Deafness

   • Deaf-Blindness

   • Emotional Disturbance

   • Developmental Delay

   • Hard of Hearing

   • Intellectual Disability - Mild

   • Intellectual Disability - Moderate

   • Intellectual Disability - Severe

   • Other Health Impairments

   • Visual Impairment - Partially Seeing

   • No Exceptionality

   • Traumatic Brain Injury

   • Gifted

   • Speech or Language Impairments

   • Talented

   • Unable to complete Evaluation Process

   • Specific Learning Disability

   • Multiple Disabilities

   • Orthopedic Impairment

5. New/Updated Secondary Exceptionality  (dropdown)

   • (same as above)

6. Date of Dissemination

   • Enter a date in mm/dd/yyyy format or by using the calendar icon.

Previous Evaluations

1. The table in this subsection populates automatically from existing Evaluations, and shows the following columns:

   • Report Disseminated Date

   • Exceptionality

   • Evaluation Type

   • Start Date

2. For the next two questions, yes or no must be chosen.

   • Clicking the Submit to ESER button at the bottom of the page will produce validation errors if certain data is not filled out.

3. Enter an evaluation results narrative by clicking the pencil icon next to the text box. 

   • A popup will appear with a text box. 

   • Click Save to commit the narrative and exit this popup.

Purpose of Reevaluation 

1. Click the appropriate checkboxes or enter a narrative if needed.

2. At least one of the five options must be chosen from the following:

   • Required Reevaluation

   • Triennial Reevaluation Review

   • New or additional area(s) of need

   • Parent/ School Personnel request

   • Other

Student Services and Service Provider Input

1. The Services shown in this table are populated automatically from the IEP Section > Program Services subsection titled "Services." Refer to that guide for details about how to edit the table. The titles of these subsections are different, but they are the same thing. Editing either subsection and saving the data will show the edited data in both subsections.

2. Information from Input, Interviews and/or Observations from Current Service Providers

   • The second table in this subsection shows the following columns:

     1. Name

     2. Position

     3. Received Date

     4. Information from Input, Interviews and/or Observation

   • Clicking the "+" button for this table will produce the Add Extension popup with the following matched fields, with slightly different titles:

     1. Participant Name

     2. Participant Position (dropdown)

        • Adapted P.E. Teacher

        • Advocate

        • Assistant Principal

        • Audiologist

        • Board Certified Behavior Analyst

        • Certified School Psychologist

        • Educational Consultant

        • Educational Diagnostician

        • IEP Facilitator

        • Licensed Behavior Analyst

        • Neurologist

        • Occupational Therapist

        • ODR

        • Optometrist/Ophthalmologist

        • Orthopedist

        • Other Medical Specialist

        • Parent

        • Pediatrician

        • Physical Therapist

        • Principal

        • Psychiatrist

        • Qualified School Social Worker

        • Regular Education Teacher

        • School Counselor

        • School Nurse

        • SPED Coordinator

        • Special Education Teacher

        • Speech/Language Pathologist

        • Student

        • Teacher (Current)

        • Other

     3. Received Date

     4. Information from Input, Interviews and/or Observations

        • Enter a narrative in this text box.

   • Click Save Changes to commit the data and return to the Reevaluation section.

IEP Goals and Progress Review

1. This data here is populated automatically from data entered in IEP Section > General Student Information, and also Placement/Least Restrictive Environment, and from the Student Profile.

2. The table shown contains five columns:

   • Team Meeting Date

   • Type

   • Parent Decision

   • Placement Determination

   • Grade

3. Otherwise, the only editable areas of this subsection are the two text boxes at the bottom:

   • IEP Review Findings

   • IEP Progress Review Finding Summary

Review of Student Data and Information

1. The "School Records" checkbox must be clicked to be able to edit anything in this section.

   • Additionally, the "Information Provided By Parent" and "Other Information" checkboxes must be checked to edit those respective text fields.

2. Click the pencil icon next to the desired text field to produce an editable popup.

   • Enter the narratives and dates.

     1. Click Save to commit the data.

Additional Factors

1. The four text boxes in this subsection can be edited by clicking the pencil icon. 

   • The related popup will appear. Click the Save button when finished entering narrative.

Conclusions

1. This subsection allows the user to determine if a reevaluation is needed to gain additional information.

2. Select yes or no, and provide an explanation if desired in the text box.

Recommendations

1. This section refers to areas of services needed. The table contains the following columns:

   • Educational Need Areas

   • Content Area

   • Recommendations to Address Support Needs

2. Click the "+" button edit this table.

   • The "+" button will not exist if the RDR has already been submitted. 

3. The Add Extension popup will contain the same fields.

   • "Educational Need Areas" in the Recommendations subsection is labeled as "Educational Need Type" in the Add Extension popup. 

     1. The Educational Need Type dropdown contains these options, which correlate to the "Educational Needs" checkboxes in the Special Factors subsection of General Student Information:

        • Academic (Cognitive or Enrichment)

        • Academic and/or Enrichment

        • Behavior

        • Communication

        • Motor

        • Self-Help

        • Social and/or Emotional

        • Other

Signature Lines

1. Click the "+" button to add a Participant Name and Participant Role.

   • The "+" button will not exist if the RDR has already been submitted. 

2.  In the Add Extension popup, enter a name manually, and use the dropdown to choose a role.

   • The Student Services and Service Provider Input dropdowns (see #6 above) have this same list but it is labeled "Participant Position."

3. Click the Save Changes button to commit and the data will populate in the table.

Click the Save button at the bottom of the page to save all edits in all subsections. 

1. Click the Submit to ESER button to send the data to eSER.

   • This additional Submit to ESER button only exists on this section of eSER.