ESYS

This section shows a summary of End of School Year (ESY or ESYS) data, special circumstances, services and progress reports.

This section includes tables with Service and Progress Report data that are specific to ESY.

There are three progress reports sections or areas within eSER. As such, the ESY progress report data shown in this section is different than the other two sections of similarly-named data within the IEP: Progress Report Details and Progress Reports.

Written Guide

Walkthrough

Navigation
1. IEP > ESYS
Referral Activity
1. The summary table shows the following columns:
  - School Year
  - ESYS Decision
  - Exit Reason
  - Edit
    1. If there is a record shown in the table, click the pencil icon to edit it.
  - Download
    1. Clicking the download icon will start the download process for the ESY Summary page and the attached ESY progress report, and will automatically navigate to the My Reports table.
2. If you need to begin a new summary, click the "+" button above the table.
3. The Add ESYS popup will appear.
  - Choose the desired IEP via the ""+" button to the right of the row.
  - Click the Close button to continue.
ESY Summary View/Edit
1. The majority of the ESY Summary View/Edit page is populated from the ESY section of the IEP. The only directly editable fields are:
  - Total # of Days ATTENDED ESYS
    1. Enter this number manually.
  - Exit Reason [dropdown]
    1. Dropped Out of Program
    2. Exited School System
    3. No Show
2. Click Save to commit the data.
ESY Service
1. This table shows the following columns:
  - Service
  - Service Location
  - Provider Name
  - View/Edit
2. This data is populated from the IEP Section > Extended School Year Services (ESYS) > ESY Services subsection of the IEP.
  - The Provider Name needs to be added here via the pencil icon.
    1. See the Visual Guide for Staff Selection.
Progress Report
1. As mentioned above, there are different types of progress reports within eSER. As such, ESY Progress Reports are completed here, not from within the IEP Progress Report Details section or the IEP Progress Report section.
2. This table shows the following columns:
  - Instructional Plan Number
  - Progress Towards Goal
  - IP Reason
  - Current Data
  - Comments
  - View/Edit
  - Delete
3. To edit this table, click the pencil icon to the right.
  - This produces the Add/Edit Progress Report popup, with these dropdowns:
    1. Instructional Plan Number
      1. Enter a number manually.
    2. Progress Towards Goal
      1. None yet reported
      2. Not Addressed
      3. Insufficient Progress
      4. Sufficient Progress Achieved
      5. Generalized
    3. IP Reason
      1. Frequent Absences/Tardiness Medical/Health
      2. Missing Class Assignments
      3. Missing Homework Assignments
      4. Lack of Preparation
      5. Behavior Interfering with Progress
      6. Lack of Motivation/Participation Other (Identify)
    4. Current Data
      1. Enter a narrative.
    5. Comments
      1. Enter a narrative.
  - Click the Save Changes button to commit the data and return to the summary page.

Visual Guides

Screenshots

On the ESYS Summary table, click the "+" icon to create a new ESYS Summary, or the Edit pencil icon to access the ESY Summary View/Edit page.

Click the Download icon to obtain a PDF.

Clicking the "+" icon will produce a Add ESYS popup, with a table showing available IEPs.

Click the "+" symbol under the Add column next to the desired IEP. This will navigate to a new ESY Summary View/Edit page.

Otherwise, click Close to exit this popup and return to the ESYS Summary table.

Alternately, clicking the pencil icon next to an existing summary will also navigate to the ESY Summary View/Edit page, where edits can be made and saved.

On this same page, changes can be made to the ESY Service table by clicking the View/Edit pencil icon.

In the subsequent Staff Selection popup, only a new name can be chosen which will replace the current provider name.

Because the service in this table is populated from the Extended School Year Services (ESYS) section, a provider cannot be deleted here.

See the Staff Selection guide for assistance with using this popup.

Additionally, ESYS progress reports can be added, viewed or deleted by clicking the related icon from the Progress Report table.

Clicking either the "+" icon or the View/Edit pencil icon will produce the Add/Edit Progress Report popup.

Enter data for a new progress report, or edit an existing report as desired.

Click Save Changes to commit the data, or Close to exit without saving.

In the ESY Service table , clicking the Delete trash can icon will provide a confirmation popup. Click OK to confirm and delete the progress report, or Cancel to exit and keep the progress report in place.

Similarities

Portions of the ESY Summary View/Edit page are related but not editable here because they are populated from IEP Section > Extended School Year Services (ESYS).

For example, the first two sections of these different pages are linked and have duplicate fields:

The second sections of these different pages also have related fields:

Video

Nothing yet.

FAQs / Troubleshooting