Embedded Files
In the Office of Assessments, Accountability & Analytics, we often utilize other websites and create our own tips and guides to assist staff in managing and analyzing data. These general topics may be of use to LEAs and schools in their own data needs. We will update this page occasionally as we create new tips.
Written Guides
Written Guides
Visual Guides
Visual Guides
Copy text from a screenshot
Copy text from a screenshot
This website allows you upload a saved screenshot, then use Optical Character Recognition to produce text which can copied and pasted.
Take a selective screenshot of the text, paste it into your Paint program, and save it. On this website, click Browse, then find your file and select it. Click the Submit button, and the site will process your image into plain text.
Clear formatting from pasted text
Clear formatting from pasted text
If you use copy-paste for text but then find the pasted text has spaces, breaks or formatting in it that you didn't want, for instance when copying text from a PDF, then you can use this online tool to strip all of that out and just get the plain text.
Also, a simple shortcut that sometimes works is to copy text using Ctrl-C, and then paste it using Ctrl-Alt-V or Ctrl-Shift-V.
Printing
Printing
Printing within eSER
Refer to the "Printing" visual guides in each topic for printing these different sections of eSER:
Premade PDFs
There are PDFs available of this site on the Documents page. The "Download PDFs of this site" buttons on the Home page and Support page also link to these PDFs.
Screenshots
Another option is to use screenshots to capture exactly what is on the screen. See the "screenshots" topic below for how to use this feature.
Printing from the browser
Otherwise, there is no specific printing capability within Google sites that allows printing of one page or of the entire website at once. The alternative is to use the system print function.
On the page that needs to be printed, open all the dropdown topics that need to be printed. The system will print whatever is viewable, so that "what you see is what you get."
Press Ctrl-P to bring up the system print function.
This may look different depending on the type of browser being used. In Google Chrome, it looks like the screenshot below. Clicking the Print button in this case will print the documentation according to the parameters chosen.
It may be helpful to change the parameters so that two pages are printed per sheet.
It is beyond the scope of this help guide to explain the various print functions of different browsers. If further assistance is needed, contact your IT department or a colleague.
Screenshots
Screenshots
Screenshots can be useful when you need to quickly save, print or otherwise use an image of your screen, or a portion of the screen.
When sending screenshots, block out Personally identifiable information (PII) which includes a student’s full name and date of birth.
Print Screen
Press the PrtScn button.
This is simplest way to take a screenshot in Windows. The key is on the upper-right side of most keyboards, or next to the Space Bar. This will copy an image of your entire screen to the clipboard. If you have a multi-monitor setup, this will show all the displays as one big screenshot.
Press Ctrl + V to paste the screenshot into your program of choice.
To capture just the window you currently have open, press Alt-PrtScn.
Snip
For more options, press Shift-Win-S together. This will dim the screen and show the snipping toolbar at the top:
The four options shown there are:
Box – Drag the cursor in a box shape to create a screenshot.
Freeform – Freely create a customized-shaped using the mouse
Windows – Capture a single portion of the screen such as a browser window, file explorer window, etc.
Fullscreen – Capture the entire screen or screens.
Click one of the images -- typically the box shape is the easiest one. Then drag the cursor in a box around whatever you need to capture. Once you create the snip, the image is temporarily saved and can be pasted into a Word document, Paint, email or other program just as any other cut-copy-paste would accomplish.
Fast Save
Pressing Win-PrtSc will take a screenshot and save it into into the Pictures > Screenshots folder and Windows' Photos app.
Modify
In Windows 11, you can assign PrtSc key to automatically access the Snip tool. Go to Settings > Accessibility > Keyboard. Check the Use the Print Screen Button to Open Screen Snipping box to open the screen capture tool instead of simply grabbing your entire screen.
Video
On Windows 11, you also have access to a nifty video-capture feature by pressing Win-G.
Clear browser cache
Clear browser cache
Some issues and apparent glitches in eSER can be resolved by clearing your browser cache.
"Clear cache" instructions: Chrome / Firefox / Microsoft Edge
Here is how to do it in Google Chrome, which is what the LDOE uses.
Click the three dots at the top right of Chrome, then click More Tools > Clear Browsing Data.
Click "Clear browsing data."
Leave the default checkboxes, and click "Clear data."
Reload the website that was causing the issue, or close and restart your browser.
Video
Video
Redact a screenshot
Redact a screenshot
This video shows how to erase portions from a screenshot and then paste it into a document, via the screenshot feature and Paint program in Windows.
This is helpful for removing PII from an eSER screenshot before contacting LDOE Data System Support.
There is no audio in this 2-minute video.
Remove PII from a screenshot.mp4Change "Downloads" default location (Chrome)
Change "Downloads" default location (Chrome)
In some sections of eSER, there is a download option. This is signified in various sections by a pencil icon, a "Download IEP" button, or a down arrow.
In any case the download will automatically go to whatever folder the user has specified in the browser. This location can sometimes be a mystery.
This video shows the steps to change the default location of the download folder -- using the Google Chrome browser -- to wherever the user would like, so downloads are easier to locate.
There is no audio in this 1-minute video.
ChangeDownloadFolder.mp4
Page updated
Report abuse