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‼️ Stay up to date with the September 2025 Chapters Brief!
👋 Welcome to Bevy
👋 Welcome to Bevy
To make running your chapter as easy as possible, we use a tool called Bevy. You’ll use it to create and manage your own events, contact your chapter members, and keep an eye on how your chapter is growing.
This is your go-to page to get up and running.
🖥️ Chapters Homepage: chapters.culturefirst.com
*As of January 2025, Bevy has had some exciting updates—so we’ve refreshed everything for you here.
💡 Bevy Frequently Asked Questions
💡 Bevy Frequently Asked Questions
Here are some of the most common questions we hear from chapter leads:
Accessing the Bevy Dashboard
Q: How do I access the dashboard?
First, you'll need to create an account at chapters.culturefirst.com. If the option for 'dashboard' doesn't show up once you're logged in, then you haven't been assigned as an admin for your chapters page. Will need to be added by the community manager to access this.
📩 Emails & Communication
Q: Can I edit the automated emails Bevy sends?
Unfortunately, no. You can cancel or reschedule them—but not edit the copy. You can create your own custom emails for reminders or thank-yous! This also applies to the post-event survey email. You can't create a new email and attached that survey.
Q: What happens if someone replies to a Bevy email?
They’ll get a “no-reply” response and be redirected to your chapter page to contact you.
Q: Can I attach a PDF or image to a Bevy email?
There’s no upload button, but you can link to a document (like a Google Drive or Dropbox file), and you can drag images from your desktop directly into the email body.
🧑🤝🧑 Members & RSVPs
Q: How can I see who RSVP’d to my event?
You can! Go to your event dashboard, click on the specific event and then click 'Registrations.' If it’s a cohosted event you didn’t create, you won’t have access to that entire registration list and just who has RSVP'd with your chapter's event URL.
Q: Does someone who RSVPs for my event automatically become a chapter member?
Nope! They have to opt in to be a member. There is a checkbox option upon registration to join the chapter and be notified of future event updates via email. There is a button on your chapter's homepage as well for them to 'join' the chapter. This is due to email compliance reasons.
Q: Will attendees be automatically checked in?
Yes—if they use the unique link from their calendar invite or confirmation email. You can manually add someone after an event if needed. Plus there is a Bevy organizer app you can use to check people in for your in-per
🎉 Event Creation
Q: What kinds of events can I create in Bevy?
Your event can be in-person, virtual or hybrid. It can be public or hidden. It can be hosted by you and cohosted by other chapters.
🧑🤝🧑 Cohosting Events
Q: Can I cohost with another chapter?
Yes! When cohosting, only the chapter that creates the event will be able to see the RSVPs and analytics. All chapter names will still be listed publicly. The event has to be 'published' in order to manually add another chapter as a cohost. Additionally, up to three chapters can host one workshop.
Q: Will automated emails go to everyone in a cohosted event?
Yes. Bevy will send reminders to anyone who RSVPs, regardless of who created the event.
🎥 Virtual Events
Q: Do people have to use Bevy Virtual?
Nope. You can link to a Zoom or Google Meet, but Bevy Virtual makes check-in easier and keeps everything in one place.
📊 Analytics & Engagement
Q: What’s the most important stat I should be thinking about?
We track the % of community members who return to a second or third event. Repeat engagement is the best sign your chapter is thriving. This is why checking people in, including yourself, is so important! It's not about the number of people who register. We're about the quality, not the quantity.
Q: How do I send a post-event survey?
You can either link to your own Google Form or use Bevy’s automated survey feature in the post-event email. Remember, you can't edit that email. You can only reschedule or cancel.
🔗 Bevy Quick Links
🔗 Bevy Quick Links
📎 Quick Links & Tools
Here are some of the most-used tools and how-tos:
🛠 Admin
💌 Communication
🎬 Bevy Training Series
🎬 Bevy Training Series
We’ve broken the Bevy experience into short, helpful videos. Whether you're just getting started or need a quick refresher, the clips below will guide you step by step.
**Pro Tip: You don’t need to watch everything all at once. Start with the section that’s most relevant to where you are right now in your chapter journey
What's included:
Intro to Bevy and what it’s used for in Culture First Chapters
Logging in for the first time
Overview of the dashboard layout
Time: 1:31
What's included:
Intro to Bevy and what it’s used for in Culture First Chapters
Logging in for the first time
Overview of the dashboard layout
Time: 1:31
What's included:
Visit https://chapters.culturefirst.com/accounts/signup to create an account
Update the bio and avatar/headshot
Time: 1:49
What's included:
Registering for an event as a chapter member
How to get to the dashboard
You'll need to ping Jessie if you don't have access to the dashboard and you need to have an account created first.
Time: 2:32
What's included:
Customize your chapter's homepage
Consider adding a little why, what you're all about, pictures or ideas for future events.
Time: 3:57
What's included:
Step=by-step walkthrough of how to create an event
Choosign virtual vs in-person formats
Setting event, date, time, location and title
Adding event description speaker bios
Time: 11:29
What's included:
Automated emails can be rescheduled and cancelled but cannot be edited!!
There are a few pre-event emails and one post-event email
new event published
5 day reminder to chapter members without event ticket
1 day reminder to chapter member with event ticket
1 hour reminder to chapter member with event ticket
Time: 6:41
**If they respond to an email, that will go to a no-reply response and the will be directed to join your chapter page to contact you directly
What's included:
creating new emails to send to various audiences:
all chapter members
people with event ticket
people without event ticket
attendees who checked in
attendees who did not check-in
Time: 4:34
Additional notes about emails in Bevy:
You can't send emails directly to one-off members.
If a member responds back to one of your emails (i.e. change in RSVP), they will receive a 'no-reply' email response. They will be directed to the contact button on your chapter's homepage which will then send you an email directly.
There isn't an attach button for Bevy emails. That said, here are two other workarounds:
You can upload your document to something like Google Drive or Dropbox and then share it as a link (this includes videos too)
You can drag images from your desktop over to the Bevy email
What's included:
Please check-in your community members if they attended!!
The success of our community is measured by the % of community members that return to a second or third chapter event.
Make sure you register and check-in yourself!
For virtual events, attendees will get automatically checked in if they use their unique URL from their calendar invite with registration
For in-person events, use Bevy organizer app
Time: 4:16
What's included:
What it looks like when an attendee registers and then is directed to join the virtual event
Time: 2:06
What's included:
Understanding your member list
If someone registers for an event, that doesn't mean they are a chapter member
How to manually add chapter members
The reason you can't see their emails is because of privacy and compliance reasons.
Time: 3:27
What's included:
How to update the event registration form to include more than just the LinkedIn URL
The reason that is on there is so that you can stay connected with them outside of Bevy
How to edit the automated post event survey
You can't create a new email with this survey. It only goes with the automated post event email
If you go to click on the post event survey link in the preview, the link will show as 'page not found' which is to be expected. Members get their own unique links for the forms.
You can create your own google form and attach that in a new email as well if that's easier
Time: 5:38
What's included:
How to use the co-host feature on Bevy and why it's beneficial
Note - the automated emails will get scheduled for cohosted chapters
Only the first chapter that has hosted the event or the primary host will see all registrants. Secondary hosts will only be able to see folks that have registered using their links.
Reminder - up to 3 chapters can co-host one Culture First virtual workshop
Time: 4:53
What's included:
Understanding some of the metrics behind your chapter
% of attendees to registrants
your most popular events
members and how many events they've attended
Time: 3:52
Below is a recording with our Customer Success coach from Bevy walking through all the Bevy refreshed updates.
Getting Set Up
Getting Set Up
Visit https://chapters.culturefirst.com/accounts/signup
Fill in you relevant account details
Once you've completed this, let Jessie know in Slack that you've created an account and include the email you signed up with.
From there, we will provide you group leader access to your own unique group in Bevy. This will be the hub for your events, member list, analytics, & more. You'll be able to post photos, upload slideshows, videos, and feature guests/speakers at your events.
Getting Help
Getting Help
The Culture First team are here to support you navigating the system. We have a channel in Culture First Slack #admin-support where you can ask the team questions.
Bevy also have an amazing support page where you can access knowledge articles and ask their experts for help.
The best way to get help is by submitting a support ticket.
**When you're logged into the dashboard, there is an icon in the bottom right corner to access the help center as well
Bevy 101 Training
Bevy 101 Training
Below is a video explaining the basics of Bevy with the legacy dashboard. What is covered:
logging into the Bevy dashboard
setting up your chapter page
creating an event
emailing your community members
checking your members into event
it's very important to check you attendees in for your events. This engagement metric is a very important metric to determine the success of our community. The number of people showing up over and over again isn't as important as the community members that are continuing to show up over and over again at our gatherings.
Bevy 201 Training
Bevy 201 Training
Below is a video explaining the basics of Bevy with the legacy dashboard. What is covered:
Co-hosting events
Community Communications (newsletters, email copy, cancelling/rescheduling emails)
Event promotion
Forms (utilizing pre-registrations forms and post follow up surveys)
Analytics
Bevy Virtual Training
Bevy Virtual Training
Bevy Virtual is the video conferencing tool embedded into the platform so you can host your guests there rather than in a zoom room or Google Meet.
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