BOSPrint 2017.01

You can download BOSPrint Exe here: www.quickeasysoftware.com/downloads/BOSPrint_Exe_2017.zip

Tools.exe has also been updated with the download path for the BOSPrint exe and scripts - see image below:

Accounting

This upgrade includes many accounting enhancements, so care needs to be taken when upgrading clients that use QuickEasy's accounting. The list of Accounting setups to double-check after upgrading follows:

• Check that all the Accounts in each Account Category have the same Report settings. (Before upgrading)
• Check if the Customers/Receivables (ID = -1) and Suppliers/Payables (ID = -2) Account Categories exist and, if not, add them using the commented snippet provided at the top of the Upgrade Script.
• Check that the Account Categories > Report settings (VAT in / VAT Ex / VAT) are correct - they won't be updated if Accounts were not linked to the Categories.
• Check that the VAT settings are correct - ie. the Account Categories that update the VAT Control need to be checked.
• Update the new setting: Settings > Accounting > Select the Retained Income Account.

Accounting Enhancements

The accounting setups have been simplified which makes it a lot easier for existing and new clients to move onto BOSPrint accounting. See image and explanation below:

1. Type - The Income Statement, Trial Balance and Balance Sheet settings have been consolidated into the Type setting.
2. Report - The Accounts > Report setting has been moved from Accounts to Account Categories. NB. Before upgrading, check that all the Accounts in each Category have the same Report settings.
3. VAT - The Accounts > Control Filter setting has been removed and a VAT setting has been added to the Account Categories to indicate which Categories update the VAT Control.

Account - Retained Income

A setting has been added to identify the Retained Income account. See Settings > Accounting > Select the Retained Income Account. This replaces the Retained Income Control Filter and needs to be manually set after upgrading.

Ledger and Account Summary

The Detailed Ledger and Account Summary now display all the Transactions for the Control Accounts. ie. Payables, Receivables, VAT Control and Retained Income.

VAT Control

The VAT Control has been updated to be more like the Detailed Ledger. It displays an opening balance, followed by all the Transactions that update the VAT Control and includes a running balance.

Trial Balance

A Balance field has been added to the data filter bar; if the Trial Balance balances, the balance will be 0. See image below:

Balances are now displayed in the Debit and Credit columns as follows:

• IS: Sales - CR
• IS: Cos - DR
• IS: Expenses - DR
• BS: Assets - DR
• BS: Equity - CR
• BS: Liability - CR

Ledger - Trial Errors

A Trial Errors filter has been added to the Ledger's Data Filter. When this option is selected, all the transactions that cause the Trial Balance (above) to be out of balance will be displayed. See image below:

Ledger - Trial Grid

When a Ledger Transaction is opened, the Trial grid displays how the Transaction will update the Trial Balance. See image below:

Sales Orders

The Sales Order Status must now be changed from the Sales Order Menu. This is similar to the other modules which enables Status changes to be audited. Audits can be viewed by selecting Menu > View Audits.

Work Orders

Customer, Contact, Rep and SO No. fields have been added to the Work Order header. (See image below). These fields will automatically be populated when copying a Sales Order to a Work Order. If multiple Sales Orders are copied to one Work Order, these fields will only be populated if they are empty. This enhancement also improves speed when creating a Work Order from a Sales Order and, when running SO/WO combined, creating a Sales Order from a Quote.

Cost of Sales

The speed on the Cost of Sales module has been greatly improved to make it useful on a database of any size. (It now only takes +-15 seconds to open one months transactions on the large Dbs we tested).

This module now works off a COSTITEMS table which is constantly updated as the cost transactions are updated. The COSTITEMS table can be rebuilt entirely by clicking the Rebuild button, this only takes a few seconds to run, even on a big database - See Image below.

This module is one of the biggest selling points for BOSPrint 2017: if a company is managing their profitability at a transaction level, they don't need to worry about much else in the business.