Supplier Credit Note

The Supplier Credit Notes module allows you to record Supplier Credit Notes when goods are returned or services are rejected. Where applicable, the Supplier Credit Note items will update Inventory with the Materials that are returned.

Supplier Credit Note Data Grid

Navigation

Main Menu > Suppliers > Supplier Credit Notes > View

Note

Make sure to first set-up a Supplier Credit Note Entry Type. To do this navigate to Settings & Defaults > Accounting > Entry Types.

Ensure Supplier Credit Notes Entry Type is set as SC.

For more about Entry Types, click here.

Supplier Credit Note Interface

Navigation

Main Menu > Suppliers > Supplier Credit Notes > Edit/New

  1. Status - This shows the Status of the Credit Note. If the Status is Complete, the Credit Note cannot be edited. Only Active and Complete transactions are cascaded to the Ledger for Accounting purposes. Status changes can be made by using the Status button (5).
  2. Transaction header - The Transaction Header contains the Transaction No, Date, Supplier, Reference, Note and links to other Transactions.
  3. Add Item - This button allows you to add Items manually to the Supplier Credit Note (Custom) and from Invoice - which allows you to add Items from an Invoice. This is useful when Material Items need to be returned to the Supplier.
  4. Items - This shows the list of Items, with their prices and adjustments, on the Supplier Credit Note.
  5. Status - This allows you to change the status of the transaction manually. All status changes are audited - Menu > View Audits.
  6. Copy - Supplier Invoices can be copied to Materials Movement (Issue). This would be used when an Item needs to be returned to the Supplier.
  7. Menu - The Menu button provides additional functionality within this module.
    • Issue All Inventory Items - This allows you to return stock Items to the Supplier.
    • Open Transaction in Ledger - This opens the Transaction in the Ledger module.
    • View Linked Transactions - This allows you to view transaction linked to this Supplier Credit Note, in a pop-up window.
    • View Audits - You can view the Audits of all Status changes made to this Supplier Credit Note in a side panel view.
    • View Supplier Summary - This shows the Supplier Summary in the side panel. For more about Supplier Summary, click here.