Letters of Authorization
Letter of Authorization
When an application for a new title, duplicate title, new registration or new temporary registration is made by, or in the name of, a business/dealership. It is also required to indicate which individuals are allowed exercise authority on behalf of the business/dealership.
A Letter of Authorization (LOA) must contain the following information:
Letter must be on company letterhead or company authorized communication.
" Communication needs to include: Identification of the entity, contact information and address"
Dealer number or lienholder ID number (if applicable)
Date
State what the agent is authorized to do on behalf of the company
Name of the authorized agent(s)
Signature of the company representative
Original, faxed or photocopy is acceptable
A Letter of Authorization or a Corporate Resolution to Borrow/Grant Collateral Letter granting permission for the agent to act on behalf of the company and the agent’s SVID information is required. Only to receive documents, not as proof of signatures on assignments.
Note: Letters of Authorization may be kept on file at the State/County Motor Vehicle office, or submitted electronically with each TPT transaction. Letters should be updated annually or dated within one year.
Note: If the agent is the sole owner of the company, a DR 2444 Statement of Fact, stating that they are the sole owner of the company is required.
Note: An agent cannot authorize themselves when using a Letter of Authorization.
A new letter of authorization must be submitted when adding or removing an agent. A lienholder, bank or credit union may provide a Corporate Resolution to Borrow/Grant Collateral Letter in place of a Letter of Authorization. The lienholder’s agent is required to present their SVID.
Runners
When an individual is picking up titles/registration/other documents from a state/county office on behalf of a business/dealership they are required to present Secure and Verifiable Identification and be listed on a letter of authorization.
Note: Anything done for a business needs a LOA. Anything done on behalf of a customer would need a POA.
Note: If a POA assigns a business/dealership authority to transact on behalf of a customer. The agent exercising the authority needs to be listed on a LOA from the business/dealership.