Program Overview

 DRIVES offered new opportunities to standardize and centralize these operations, leaving county employees more resources to provide customer facing service. 

On February 7th, 2018, the DRIVES Governance Committee voted to approve the DRIVES Decision Request 32 (DR 32) “Centralized Mail Printing”.  DR 32 “Centralized Mail Printing” sought to determine what types of mail should be printed centrally at the state, or locally at county offices. The DRIVES County Governance Committee’s vote has allowed for all Title Complete Notices (a.k.a. Title Complete Cards) to be processed and mailed  via the Centralized Bulk Printing program. Due to this decision, the title complete cards are not currently programmed in DRIVES to be separated by county. 

The DRIVES County Governance Committee’s decision also introduced a hybrid business model for the completion of Registration Receipts, Combined Registration Receipts with Year Tabs (transactions completed via online vehicle registration services), Data Mailers and Declaration Sheets. The hybrid business model allowed counties to choose whether they would like to have these documents printed and mailed centrally, or locally at county offices.

The process of printing and mailing Registration Renewal Post Cards (a.k.a. Registration Renewal Notice) was established per the decision put in place by the DRIVES project’s Decision Request 28 (DR 28) “Renewal Notice Printing”, which has afforded counties the flexibility to choose between retaining their individual printing vendors, utilizing the Centralized Bulk Printing, or executing the printing and mailing of Registration Renewal Post Cards locally at county offices.

In May of 2019 the DRIVES Requirements, Clarification and Implementation Working Group recommended all Move Cards for all counties will be completed via the Centralized Bulk Printing program, as well.

The Centralized Bulk Printing program has been implemented through the Colorado Department of Personnel  Administration (DPA). 

The Department of Revenue, Division of Motor Vehicles, does not have authority over the fees charged by DPA for this program. It is important to note that as county participation in the Centralized Bulk Printing program increases, it may realize economies of scale. With the rising cost of raw materials, economies of scale help mitigate costs and keep the program costs affordable.  

DPA has billing arrangements with the Department of Revenue and each county:

• Direct Bills each participating county for postage, delivery to USPS and labor (printing, cutting, sorting and stuffing);

• Invoices the Department of Revenue for all paper and envelopes;

Additionally, the Department of Revenue provides DPA with blank year tabs on the Combined Registration Receipt With Year Tab supported by funds from the License Plate Cash Fund and supplied to DPA by the Department of Corrections’ enterprise - the Colorado Correctional Industries (CCi).

Outside of the Centralized Bulk Printing program counties may also elect to have DPA complete other non-DRIVES printing jobs and services. To obtain information and pricing for  such services contact DPA directly.

The Centralized Bulk Printing program Opt-In/Opt-Out Rules 

Each county must Opt-in or Opt-out of participating in the Centralized Bulk Printing program annually, by selecting one of the three available participation options and contacting the Vehicle Services Section during the annual selection period. The participation option selected will be locked for the duration of the full fiscal year.

The three participation options are as follows:

1. Full Opt-In – 

This option sends the below documents to be printed, processed and mailed via the Centralized Bulk Printing program:

A. Registration Receipt With Year Tab (online renewals and replacement requests)

B. Registration Receipt Without Year Tab (online duplicates)

C. Registration Renewal Post Cards

D. Declarations and Renewal Notices

1. • • HVUT Renewal Notice

     • Fleet Renewal Notice

     • Dealer Renewal Notice

     • Government Renewal Notice

     • Person With Disability Renewal Notice (Plate and Placard)

       1. Self-Certify Notice

       2. Professional Certify Notice

     • SMM Renewal Notice

     • Collector Item Registration Renewal

     • National Guard Renewal Notice (Regular and Disability)

     • Military Exempt License Plates That Cannot Be Auto Renewed

E. Title Complete Notices

F. Move Cards

2. Partial Opt-in – 

This option places the same documents as the Full Opt-in option with the exception of Registration Renewal Post Cards.  Please note if a county elects to have a print vendor process Registration Renewal Post Cards, the county will be responsible for initiating and tracking the programming efforts to establish the print file transfer to the selected print vendor from DRIVES. In addition, counties electing to use a print vendor for Registration Renewal Post Cards must use the standard output file format produced by DRIVES without modification, the same format as provided to all current print vendors.

3. Full Opt-out  – 

This option excludes a county and all the documents listed in Full Opt-in from being printed, processed and mailed by DPA except Title Complete Notices and Move Cards. 

If county selects a participation option that differs from its previous fiscal year’s participation option, the Department of Revenue will initiate the necessary DRIVES programming changes with the Application Support to honor the new selection, except as disclosed for the print vendor related changes.

DRIVES/DPA Interface Specifics

For the purposes of the DRIVES Centralized Bulk Printing program, “mail” is defined as PDF mail templates generated in DRIVES. The mail templates include county-specific logos and addresses. 

The purpose of this interface is to transmit mail files from DRIVES to DPA for printing and mailing. PDF files are transmitted daily or monthly, depending on the file type. 

All file types listed below follow the same naming format: 

DRIVES-[MailType]_[PrintGroup]_[BatchId]_[yyyy-MM-dd]_[hh-mm-ss].pdf

All files to be printed are placed on DPA’s File Transfer Protocol (FTP) server prior to 4:00am on business days.