6- Collaborative editing

6- Collaborative Editing of an Online Worksheet (June to December 2016).

By this time you have seen and often checked our online worksheet entitled "Your progress in CM training : monitoring form." I update/edit it regularly to reflect who among you had done a lesson. I place an "OK" opposite the participant who actually did the lesson and "ok" for his/her colleague-participant from the regional center after they have finished doing a lesson together. Occasionally I place a "Very good" if a participant did a lesson really well.

This online worksheet is a very convenient tool for everyone to see the status of a collaborative work, especially if those involved come from different geographical locations. You are able to see if you are on time or behind schedule, and compare yourself with other participants. Everyone can see everyone else's progress. Laggards are clearly visible to everybody. Good performers are also indicated for everyone to see. All of these anyone can do 24/7.

There is one disadvantage: it's control is centralized or top-down. Only I can edit the worksheet.

In this lesson, we will change that. We will practice collaborative editing of an online worksheet, applied to an actual on-going PCC work. After all, an important task as designated Content Manager in your regional center is to perform online editing of this website in behalf of your center director and your regional center.

A work now going on at PCC is preparation for the National Knowledge Sharing Forum on CBED on 17 November 2016. Various knowledge products (KP) on CBED will be presented to various users/ stakeholders. These KPs are now being written, screened and edited by their respective KP senior authors and co-authors. The list of KPs and their authors are shown in Table 1 entitled "Priority KPs for the National Forum" (see below). I will update this table from time to time, reflecting decisions such as those by the center directors in the forthcoming PMC Meeting on the last week of June 2016 and those by the new Operations Head starting July 2016.

We will now practice and learn collaborative editing of an online worksheet, the "KP Production Monitoring Form." I have created a second Google worksheet and I will shortly send each of you an invitation to edit it. The second worksheet appears below Table 1. You cannot edit the worksheet on this page, you need to go directly to the Google worksheet (click HERE) and perform your editing there. Your edits will automatically appear in this page.

When editing, we observe the following CM protocols.

CM Protocol #5A: Entering data into a system should be done by the person who is the primary source of the data, or at least by a person (the secondary source) who is directly observing the primary source. This is an expanded statement of CM Protocol #5.

CM Protocol #2A: In an online worksheet, an editor does NOT edit or change in any way the data in any row assigned to another editor. This is an expanded statement of CM Protocol #2.

TO DO list for this lesson:

1. Check the table entitled "Priority KPs for the National Forum." Find out who among the Senior Authors and Co-Authors are located in your regional center. Validate with your center Director and authors if the assignments of senior and co-authors are correct and edit/correct accordingly. Check this table often because this table will be updated from time to time before November 2016.

2. Open the Google worksheet "KP Production Monitoring Form." Note the seven actions that senior authors need to perform. Note that "Lead Writer" is the participant of the Training-of-Trainers KP Writing Workshop in Batanes last April 2016. In some cases, the Lead Writer and the senior author is the same person.

3. Ask the Senior Authors in your regional center when they have finished performing an action. If, for example, a Senior Author of a KP had done an action as of July 15, then enter "ok 15-Jul" opposite his KP and in the column under that action.

4. Note: there are several KP authors who attended the Batanes workshop and had finished their first drafts of KPs and submitted them to KMD during the workshop. KMD which is still reviewing them as of 20 June. For these KPs, enter "ok 21-Apr" under Tasks 1 and 2. While KMD is reviewing the KPs, their authors can jump to Task 3 on getting user feedbacks. After getting user feedbacks and after KMD has reviewed and returned the KPs enter "ok date" under Tasks 3 and 4, and then jump to Task 5.

5. Perform the above Steps 1-3 at least once a week from now up to December 2016.

Table 1

KP Production Monitoring Form