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Google Drive

The Data Collaborative uses Google Drive for all of our internal file management. Here you will find access to all (okay, most) of our internal generated documents. The purpose of this is to share our knowledge management structure and to provide guidance on where to find things.

Framework

Framework is the title of the Data Collaborative's Google Drive. It consists of 16 folders broken up into three different categories. The categories help determine where we store the different documents that the Data Collaborative Team and Participants produce. The categories include:
Suite of Supports: Any and all documents that are related to the four types of supports we provide to Participants — Workshops, Coaching, Tools/Resources and Technical Assistance.
Design: Any and all documents that are related to Design Thinking series, both internally and externally, executed by the Data Collaborative. This is where we will capture and document participants' insights through the variety of activities that we've provided.
Strategy and Operations: This is where we store all of our documents that align to strategy and operations. By strategy refer to the Data Collaborative model, Driver Diagram, and Applications to develop a community that achieves our common Aim. Operations is focused on team meetings, monitor, reporting and evaluation documentation and tools, and lastly, anything else that's been missed by the other areas.

Naming Conventions:

All documents should be named in the following convention (...we're not perfect):

Date.Document Name.Status

The Different Categories

Suite of Supports

A. Workshop: This folder is where we host all of the documents related to Trainings that the Data Collaborative delivers. It has all of the training materials.

B. Coaching: This folder is where we have all of our supports for coaching: observation forms, coaching homebase, scaffolds, etc.

C. Tools and Resources: Here is where we host all information and images for our Tools and Resources.

D. Tech Assistance: This is where we house the data from Tech Assistance, iterations of templates and the tech assist form.

Design

I. Discovery: All divergent activities and information obtained to help identify and learn more about the work, including the discovery sessions, which are an entry point to gain Partner feedback.

II. Analysis: All convergent activities and information to define what are opportunities and strengths based on what was learned in the Discovery phase.

III. Ideate: All divergent activities where we generated potential solutions, workarounds and new ideas to resolve or leverage our strengths and opportunities.

IV. Create: All Convergent activities where we developed prototypes, minimum viable products and final products.

Strategy & Operations

-1. Model: This is where we store all of our documentation that is related to the Model. In addition, we include pitches, reports and other documents that relate to the messaging and definition of the work.

0. Application: This is where we store all the information that will help with the application of potential new Partners.

1. Driver Diagram and OKRs: This folder focuses on identifying the strategy of the Data Collaborative.

2. Measuring: This is where we store all the tools and documents that aggregate to the internal metrics dashboard and Google Sheets document.

3. People: A list of people involved in the Data Collaborative.

4. Team Ops: All internal operations documented.

Community Support & Consultants

Read Charlotte

Please contact team members at Read Charlotte to gain access to specific documents. They are the gatekeepers to any documents that contain existing data. Please contact them at info@readcharlotte.org.

Matt Lynch

Please contact Matt Lynch if you are interested in replicating and customizing the Google Drive framework to your specific project. He may be contacted at matthewflynch.com.

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