Transition

The transition from one administration to another is critical in the continuity of work.

A complete list of onboarding actions can be found here:

Onboarding Spreadsheet

Your First Week In Office

Welcome to ASPSU! If you are reading this page, it is because you are a new officer in the upcoming ASPSU administration! Below is your first to-do list to get settled in your new position. In the coming weeks, you will receive more training and instructions, but for now complete this check list to get started!

Step 1: CLICK HERE to join the ASPSU Slack and CLICK HERE to join the ASPSU Connect Portal

In ASPSU, we use Slack as an unofficial communication tool to discuss projects, collaborate, check in with each other, and as an overall virtual community for sharing news and other important information with each other. It is expected that you will join the Slack, download the phone/desktop apps, and enable your notifications!

Check out this Slack tutorial for reference

For those of you who were familiar with Orgsync, Connect is the new Orgsync that we are transitioning to this summer. The ASPSU Connect portal is where we will be keeping attendance for meetings, processing forms for spending the ASPSU budget, requesting rooms and transportation, etc. All members of ASPSU are required to be in the portal as it is a tool we will be using for administrative functions.

Check out this Campus Labs help site for reference

Step 2: Join the ASPSU Listservs!

Your advisor Candace will add you to the appropriate listservs! If you do not receive notifications about being added to listservs, please get in touch with her at cavalos@pdx.edu

See here for a How-To on Listserv Expectations

Step 3: Forms! Forms! Forms!

Below is a list of forms that you all will need to fill out - please fill them all out and follow the instructions provided!

• [Mandatory] ASPSU Retreat Registration 2019 - Everyone must fill this out!

• Summer 2019 ELSA Form - This is only for members who receive a summer ELSA, so everyone except Senators and Judicial Review Board Members

• Incoming ASPSU Officer Information Form - Everyone must fill this out!

• Liability Waiver - Everyone must fill this out!

• Driver Authorization Form - If you are planning on driving for ASPSU at any point this year, please fill this out!

Step 4: Schedule an appointment with your advisor

Candace, your ASPSU advisor, would like to meet with you all individually to get to know you, discuss your goals (from your Incoming ASPSU Officer Information Form), and talk about what you need from your advisor in the coming year.

Schedule an appointment time here. and you will meet in her office, SMSU 118 (right next to the ASPSU office)

Step 5: Explore this ASPSU Wiki!

Over the last year, ASPSU's Leadership Core has been working to create this Wiki as a resource to all officers. Throughout the year we will be continuing to update this site with a goal to finish it by the end of this administration. Please take a look around as we have already posted multiple resources, and feel free to let us know what kinds of things you'd like to see on this wiki that would help you in your position!

Things you should expect to be coming soon:

• If you are a director, you will receive an official ASPSU @pdx.edu email address. Your advisor will get in touch with you to give you the password once they are changed!

• Keep an eye on your email for more information about the ASPSU retreat!

• Don't forget: your first Senate meeting of your administration is coming up on June 10th, 2019 at 5pm in KMC 190!

Incoming Administration

• Read governing documents, community agreements, existing resolutions, and job description

• Review google drive documents

  • Check public committee folder, shared committee folder, directors folder, and transition folder

• Shadow the previous memeber to learn how meetings are held and see the role in action

• Meet with the individual who you will replace to discuss the role

• Complete the onboarding spreadsheet for each member