Embedded Files
The Forms
The Forms
The MRF Template
The MRF Template
How to Use Template: This is the template GoogleSheet. You will need to make a copy to make changes.
Open the Google Sheet . File > Make a Copy
Tip! You may want to save all your MRFs in one location
Both Sides! You must complete the front and back. Forms missing one side will not be accepted.
Formulas: There are formulas to calculate your hours for you! Daily, weekly, and monthly totals will all auto populate
Format of Hours: Type the time (1:35) and the meridian time (a.m. or p.m.) into the time in/out cell – Example 1:35 pm turns into 13:35:00. The cells will format in the way it is needed for the formula
The Submission Method
The Submission Method
How to Use Form: Once you filled out the MRF and you signed it you will use this Google form to submit it to CIMR
File Types: You can upload most file types (Excel, PDF, Photo, etc.)
Which Month?: The form will ask you "Month of MRF being Submitted." Please select the month the MRF is due.
RLC Signer: Tell us who is signing your MRF for the month! Name and Email
General Info
General Info
What is the MRF?
What is the MRF?
Monthly Reporting Form (MRF) is a tool to report your RLC hours to CIMR
If you are placed at OHSU: You will also need to log RLC hours in Volgistics
Why we need record of all hours completed
Why we need record of all hours completed
CIMR staff has to report accurate information to the our grant funders, which includes the number of RLC hours completed by Trainees
CIMR will send reminders but they are a courtesy, you are responsible for submitting your RLC and determining who will sign it each month
Important Parts of MRF
Important Parts of MRF
RLC Hours
RLC Hours
Each MRF logs one month of RLC Hours
Reporting periods are from the 16th of one month to the 15th of the next
Example: The August MRF logs RLC hours from 7/16-8/15*
The only exception will be the first and last MRFs
You will need to log dates & times
- Research Mentor Signature
Certifies the RLC hours worked
CIMR will email your RLC to collect this each month
What Counts as Hours
What Counts as Hours
In person/remote research or work assigned by RLC
Literature reviews as approved by RLC
Required lab meetings and trainings
Field work
And more!!
If your RLC asks you to do something, that counts as RLC Hours.
Do not log hours for other program elements such as advising, mentoring, or enrichment.
October Timekeeping Documents
October Timekeeping Documents
There are two, one for summer and one for the start of Fall
There are two, one for summer and one for the start of Fall
October BanWeb Timesheet
October BanWeb Timesheet
Logs the last of Immersion hours
RLC and Workshop hours
Reporting Period: 9/16-9/24
Due Date: 10/15 (can be submitted earlier)
Paycheck processed on 10/31 (if BanWeb Timesheet submitted on time)
October Monthly Reporting Form
October Monthly Reporting Form
Logs the start of fall hours
RLC Hours Only
Reporting Period: 9/25-10/15
Due Date: 10/15
Stipend processed on 10/31 (if MRF is received on time)
The MRF Process
The MRF Process
Step #1: Log Hours
Step #1: Log Hours
If you work more than the guideline - log all the hours
If you have less hours than anticipated - log all the hours
No amount of time spent on RLC activities is too little to count
Your time is important
We need accurate information to meet reporting requirements
Take breaks and meals!
If you complete zero hours in any given reporting period, submit a MRF that reflects 0 hours
Rationale: The programs has no way to differentiate between a missing MRF and a reporting period with 0 hours
Step #2: Determine who from your RLC will sign your MRF that month.
Step #2: Determine who from your RLC will sign your MRF that month.
Regular Signer: There will be a member of the RLC that is your main contact for day to day work
Usually the PI (we will often refer to them as your research mentor)
They will be your “Regular RLC Signer”
Backup Signer: Your Regular RLC Signer may be unavailable to sign your MRF (in our experience this will happen at least once)
When this happens, your MRF can be signed by your “Back-Up RLC Signer”
Before the 15th* you should confirm with your Regular RLC Signer if they can sign your MRF this month or if you will be utilizing the Back-Signer.
We will send your MRF to the RLC around the 23rd of the month.
Step #3: Submit MRF
Step #3: Submit MRF
Sign it by typing your name in the Google Sheet (front of form)
Submit it using the Google Form
Submit it using the Google Form
The form asks you:
Your Information (including program)
Who is signing your MRF (name and email)
Which month the MRF is for
To upload the signed MRF
You must submit the front and back!
What happens if my MRF is late?
What happens if my MRF is late?
MRFs are due the 15th of the month*
Stipends are issued on the last business day of each month
If your MRF is not received by the 2nd to last Monday of the month, your stipend will be delayed until it is submitted
Conference travel requests cannot be approved if any MRFs are missing
Excessively late MRFs and/or a pattern of late MRFs may result in changes to Scholar standing/status
*unless otherwise stated
Step #4: Stipend Processed
Step #4: Stipend Processed
Stipends are generally processed on the last business day of the month.
See the Remission & Stipend Info page for information.
Ask staff any questions on financial support - not your fellow trainees (everyone's circumstances are different)
Step #5: CIMR Collects RLC Signature
Step #5: CIMR Collects RLC Signature
CIMR reaches out to your RLC to get a signature.
You will receive a copy of your MRF once it has been signed by your RLC.
It is your responsibility to track your hours. It will help you know how close to the program requirement you are.
It is a good idea to store your MRFs, it will help you track your hours
If you notice your MRF has not been signed by your RLC you can reach out to them but we will also be doing that. We may also ask you to check in with your Research Mentor
Page updated
Report abuse