Trainee Appointments

Trainee Appointment Basics

What is a Trainee Appointment?

A Trainee Appointment is the method NIH uses to track which programs trainees are in and where they are in said programs. Think of it as us appointing you to our training program (like a judge).

Other Common Terms

eRA Commons: NIH’s online platform to access and share info relating to research grants.

xTrain: Module in eRA Commons where trainee appointments are managed.

ORCID: Provides a persistent digital identifier that distinguishes you from every other researcher.

Process of Establishing Trainee Appointment

Meet eligibility requirements
Establish eRA Commons ID/Password and create/link your login.gov account (Step One)
You complete eRA personal profile & establish ORC ID, which provides a persistent digital identifier that distinguishes you from every other researcher (Step 2)
EXITO creates trainee appointment
You review, accept, and route the Trainee Appointment to EXITO’s PI (Step 3)
EXITO PI approves and routes trainee appointment to NIH - EXITO can now process your academic year financial support

Other Notes

For Permanent Residents, there is a step to add proof of residency to your appointment. EXITO will reach out with more information (if applicable)
If your appointment ends early or you leave the program, we modify the appointment

Financial Support cannot be processed until your Trainee Appointment has been routed to the PI (See below for more info).

Trainee Appointment Process

Step One: Get an eRA Commons Account & Change Password

Cohort 7/Program Year 3 & Continuing UAA/UoG Trainees

You already have an eRA commons account.
If you don't know your User ID please email exitooperations@pdx.edu.
If you need to reset your password, just use your User ID and PSU email.

Login.gov

eRA Commons is moving to a two step authentication process using login.gov. You will need to connect your eRA commons account to login.gov by 9/15, but it is a good idea to do that now. NIH’s Instruction Page & BUILD’s Handout

Step Two: Create/Update Personal Profile & ORC ID & Consent Form

Prior to being appointed to the BUILD Trainee Program, Trainees must create/update their eRA Commons Personal Profile

Cohort 6 - Program Year 3 & Continuting UAA/UoG Trainees

Since you made your personal profile last summer, we only need you to go into eRA Commons and update your profile.

Please note the interface has changed since we created these instructions but the information is still correct.

PSU Trainees: Please complete this by 7/24.

UAA and UoG Trainees: TBD

Common things that need updating:

Your address (Under Name & ID)
Phone number (Under Name & ID)
Education information including: in-progress degree, expected degree completion date (MM/YYYY), major, and minor (Under Education)

2022 CIMR eRA Commons Personal Profile Instructions.pdf

Step #3: Review and Route Trainee Appointment

BUILD will create your Trainee Appointment and then you will need to review and route it to the PPI, Dr. Crespo

Cohort 7 - Program Year 3

Summer Appointment

BUILD EXITO will be making your trainee appointment on the 14th and you will need to review and route it to the PI by 8/21 @1 p.m.

Log into http://public.era.nih.gov/commons/
- - You already have an eRA commons account.
  - If you don't know your User ID email exitooperations@pdx.edu.
  - If you need to reset your password, just use your User ID and PSU email.
Click xTrain
Find the "5RL5GM118963-10" section and click view form
Please verify that the information in your Trainee Appointment matches all of this information. If there are errors on your Trainee Appointment, do not route the appointment. Email exitooperations@pdx.edu right away so that corrections can be made.
- - Field of Research Training or Career Development (for this appointment): This should be similar to your current major in BanWeb, it will most likely not match 100% since I have to select from a drop-down.
  - Start date: 7/1/2023
  - End date: 9/24/2023
  - Stipend/salary/other compensation: $4,635
Once you have verified that the profile and appointment information is correct, scroll to the bottom of the screen and click "Save & Route to PI."
No need to add comments
Click continue or route

Cohort 7 - Program Year 3

Academic Year Appointment

BUILD EXITO will be making your trainee appointment on the 9/14 and you will need to review and route it to the PI by 9/22 @ noon

Log into http://public.era.nih.gov/commons/
- - You already have an eRA commons account.
  - If you don't know your User ID email exitooperations@pdx.edu.
  - If you need to reset your password, just use your User ID and PSU email.
Click xTrain
Find the "RL5 GM 118963-09" section and click view form **There are two, make sure the one that says In Progress Trainee"**
Please verify that the information in your Trainee Appointment matches all of this information. If there are errors on your Trainee Appointment, do not route the appointment. Email exitooperations@pdx.edu right away so that corrections can be made.
- - Field of Research Training or Career Development (for this appointment): This should be similar to your current major in BanWeb, it will most likely not match 100% since I have to select from a drop-down.
  - Start date: 9/25/2023
  - End date
    - - Completing at the end of Fall: 12/24/23
      - Completing at the end of Winter: 3/24/24
      - Completing at the end of Spring: 6/24/24 (Most Common)
  - Stipend/salary/other compensation:
    - - Completing the end of Fall: $3,585
      - Completing the end of Winter: $7,170
      - Completing the end of Spring: $10,755 (most common)
Once you have verified that the profile and appointment information is correct, scroll to the bottom of the screen and click "Save & Route to PI."
No need to add comments
Click continue or route

Step #4 Financial Support Processed

If your remission has not be processed by 10/7, you are ineligible for be a Trainee for Fall. As such, the absolute last date to complete onboarding assignments is 10/5

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