Summer Programming

Immersion 2023 will take place between July 18th and September 24th. In-person!

It is mandatory for all Trainees to complete research/workshops during the summer (Immersion) as well as the academic year.

RLC Hours- Take Time Off (6/26-6/30)

6/25 is the last day to complete RLC Hours for Spring 2023
Take Time Off (6/26-6/30)
- No BUILD financial support for 6/26-6/30
  - - May stipend is for 6/1-6/25
    - Immersion hourly wages start 7/1
- Do not work RLC hours during this time. Take some time off and enjoy the summer
- If you have to work, email exitooperations@pdx.edu. This includes a required RLC event, etc.

General Information

Summer Priorities

After summer classes, Immersion should be the top priority for BUILD Scholars
Workshops sessions can be made up
RLC hours are scheduled with your RLC & all-time off should be communicated to your RLC

Research Hours

Trainees must complete 250 research hours between July 1st and September 24th

Trainees can choose to start RLC hours as early as 7/1 but are not required to start until 7/18.
Starting early does give Trainees more time to complete the required hours.
If you are taking any time off your RLC you MUST let them know.

Workshops

Trainees must attend 50 workshop hours
Tuesdays and Thursdays from 9:30 am-12 pm
The workshops start on starting on July 18th and will end on September 24th
Onboarding for program year 3 will be included in the workshops. It is important that you attend these sessions to prepare for the year and for us to be able to process your financial support.

Summer Research Symposium

The final two workshops (September 19th and 21st) will take the form of a symposium
All Trainees will give a five-minute oral presentation and participate in a poster presentation related to their BUILD research.
Immersion workshops are designed to prepare Trainees for the Symposium
Please invite your RLC now!
Examples of presentations from the 2022 Summer Symposium can be viewed on the 2022 Summer Symposium Google Site.

Format

Immersion (workshops and RLC) are designed to be mainly in person.
Sessions will be on the PSU campus
BUILD Trainees should plan their summer to allow for in-person attendance
Remote (zoom) is available but should only be used for emergencies
There will be no housing provided for Immersion. If you need proof of EXITO income for housing applications, please email exitooperations@pdx.edu.
Due to PSU policy, BUILD can't provide any transportation (parking, public transportation passes, etc.)

Financial Support*

Please note this is the basic information. More information can be found on the Cohort 7 Financial Support Page and during onboarding, which happens within the Immersion workshops.

Compensation for Immersion will be up to $4,635* (before taxes) based on hours worked.P^
Eligibility for Immersion
- - Trainees must be full-time for Fall ‘23 to be eligible for financial support
    - - Registration deadline is 6/25
      - There is no summer reg. requirement
  - Trainees must have submitted all 22-23 MRFs (Sept-June) to be eligible for financial support
Payment for hours submitted on timesheets on the 15th of each month will be dispersed on the last day of the same month.
Note that there will be a pay gap between your last academic year stipend check (end of May) and your first possible summer paycheck (July 31st).

*Disclosure: As with all grants, although we plan to fulfill planned funding, circumstances may arise (out of our control or within our control) that could limit, reduce, or cancel available funds. ^ This pay rate/possible amounts superseded any previously shared information

Conflicts & Hour Waivers

Ongoing Conflicts

Classes that overlap with workshop times, vacations, etc.
Let us know using the link in the “One Off Conflict” section
If you feel unable to make up missed workshops/RLC hours, please complete the summer hour waiver. (Information to the right)

Immersion Hours Waiver

If you have a class conflict with the workshops or any ongoing conflicts or challenges in completing the 250 RLC hours and/or workshop hours you can submit an Immersion Hour Waiver Request. Hours are only waived if the request is approved.
You must also contact Dr. Shandee Dixon (shandee@pdx.edu) and cc exitooperations@pdx.edu.

One Time Conflicts

Please complete the “Attendance Notification Form for CIMR Programs” if you
Need to miss a whole session
Need to miss a portion of the session
Need to attend remotely
If the conflict affects multiple sessions you only need to fill it out once and list all sessions it applies to

ADA Accommodations

Please let us know if you would like any accommodations for summer programming

Workshops
RLC Work
Symposium

Summer Housing (Not Provided)

There will be no housing provided for Immersion.
If you need proof of BUILD income for housing applications, please email exitooperations@pdx.edu
We can also provide program participation letters and other letters as needed

Parking and Transit

Due to PSU policy, we are not permitted to pay for parking/transit for PSU students. However, there are other options

For the PSU parking permit and discounted student transit pass students must be taking 1 credit.
If you are not taking any credits this summer: We worked with the PSU Transportation and Parking Services to get you the PSU parking permit and discounted student transit pass
Just let them know you are participating in CIMR’s Induction/Immersion (CIMR is our PSU Dept.)
You will be responsible for payment - Immersion financial support is partially designed to offset these costs
Trainees at OHSU can sign up for their discounted transit pass

Summer Timekeeing (BanWeb Timesheets)

For the summer only, you will be a student employee which required us to comply with HR regulations

In the summer, Cohort 7 Trainees are student Employees
As such, you will be submitting BanWeb timesheets for Immersion
Similar to last summer
Timesheets don’t allow exceptions, per HR rules, as such paychecks can’t be processed without BanWeb timesheet submission. Make sure to get your timesheets in on time.
You will go back to MRFs in October for the academic year.
If you don’t have access to the BanWeb timesheet for July by 7/1, please let me know.
Instructions for completing the BanWeb timesheet will be sent 7/1
Lunches/Breaks required
Sick Leave
- - Scholars will accrue and have access to sick leave.
  - Your RLC and exitooperations@pdx.edu should be informed if sick leave is taken *before or right after the time was taken*
  - You will only accrue and have access to sick leave in the summer since that is the only term you are a student employee
Please make sure to communicate this to your RLC

Summer Hour Limits (PSU Jobs and Summer Classes)

Other PSU Jobs

If you are planning or considering a PSU job during Immersion, please email EXITO as soon as possible at exitooperations@pdx.edu

You will be limited to working 40 hrs/week across all PSU jobs since overtime is not permitted.
There may be impacts on the amount of hours you are able to complete and as such would impact the amount of financial support
Once you email us, BUILD will reach out with more information so you can plan your summer
Once the plan is in place, this should be communicated with your RLC

Summer Classes

If you are planning or considering taking 6+ credits during the summer, please email EXITO as soon as possible at exitooperations@pdx.edu

You will be limited to working 20 hrs/week when classes are in session & you are taking 6+ credits
- - Example: if you are taking a two-week class from 8/15-8/24 you would be limited to working 20 hrs/week from 8/13-8/26
There may be impacts on the amount of hours you are able to complete and as such would impact the amount of financial support
Once you email us, BUILD will reach out with more information so you can plan your summer
Once the plan is in place, this should be communicated with your RLC