Onboarding - Cohort 7
Onboarding Agenda and Tasks
Cohort 7 Checklist
Events
Check the enrichment Canvas or Google Site for dates, times, and topics.
May 8th: Student Research Symposium (Smith Memorial Student Union Ballroom - 3rd floor)
May 29th 11-1 PM: End of Year Celebration (Cramer Hall 352) - RSVP Here.
Important Dates
May 15: May Monthly Reporting Form Due
May 31st: May Stipend Processed* (LAST STIPEND)
June 24th:
June Monthly Reporting Form Due
Last day to complete Spring RLC hours
Completion of the BUILD program!
*As long as your timekeeping documents are submitted on time.
Important Trainee Communications
Summer 2023 Onboarding
The sessions below will occur during the Immersion workshops (T/TH 9:30-12 PM)
Onboarding #1 (7/18)
Recording on Canvas:
Session 7/18 - last 30 minutes
Due 7/24 if you missed the session
EXITO Financial Support & Timekeeping - Immersion; Cassandra Ramirez, Student Services Coordinator
Task: Submit July BanWeb Timesheet - DUE 7/15
EXITO Scholar Success Committee & Scholar Agreement; Carlos Quatela, Co-Chair of the Scholar Success Committee
Task: Submit Scholar Agreement - DUE 7/24
Updating Personal Profile; Cassandra Ramirez, Student Services Coordinator
Task: Update Personal Profile - DUE 7/24
Onboarding #2 (8/15)
Programmatic Information & Advising; Carlos Quatela, EXITO Academic Advisor
Scientific Conference Funds Intro; Cassandra Ramirez, Student Services Coordinator
Task: Talk to your RLC about potential RLCs
Trainee Appointments; Cassandra Ramirez, Student Services Coordinator
Task: Review and Route Summer Trainee Appointment
Recording and Slides
Onboarding #3 (9/14)
Academic Year Program Requirements; Carlos Quatela, Co-Chair of the Scholar Success Committee
Quarterly Progress Report; Carlos Quatela, Co-Chair of the Scholar Success Committee
Academic Year Financial Support and Trainee Appointments; Cassandra Ramirez, Student Services Coordinator
Task: Review and Route AY Trainee Appointment
Monthly Reporting Forms: Cassandra Ramirez, Student Services Coordinator
Recording & Slides
Slides: https://docs.google.com/presentation/d/1fnE_QYIRyhYXfrMkdcIvpGgRPMsEuXxzNOl2wx8isxQ/edit?usp=sharing
Recording:
Financial Support: https://pdx.zoom.us/rec/share/kCMhOINSFYsiwV70PGmPg6gs82W-PfTLEL6JTJpcp9kRDzf_xKQX32oKlBIfDsU.FL3me0n9moZzTfUE?startTime=1694732269000
All other topics: On Canvas (Last 30 Minutes of 9/14 Session).
Pre-Summer Onboarding - Form Due 6/9
Cohort 7 met with Cassandra, Shandee, and Tom to plan for summer. We covered important information for summer and academic year financial support.
All Cohort 7 Trainees must have attended or watched the recording by 6/9. They must also complete the Preparing for Summer Google Form by 6/9. The recording is to the left. The slides are here. However, all information on the slides is housed and updated on this page.
MISC Info from the meeting
Your academic year financial support should be in the award section of BanWeb by 8/31. More info here
Please tell us if you have any other research opportunities including all OHSU jobs (7/1/23-6/30/24) ASAP more info here.
Please let us know if you are completing BUILD or graduating before the end of the Spring ‘24 term.
Fall 2022 Onboarding
Session Recording
Slides
Summer 2022 Onboarding
Session #1: August 29th, 2022
Welcome & Get to Know Your Cohort
Cassandra Ramirez (Student Services Coordinator) & Carlos Quatela (Academic Advisor)
Tasks for all Trainees: Completes the 3 Required HR Trainings by 9/5
Tasks if you missed the session: Watch the recording
10-10:40 a.m.
Financial Aid Presentation and Workshop
Nila Markheim (Financial Aid Counselor)
Tasks for all Trainees: Email Nila (markheim@pdx.edu) if you have questions
Tasks if you missed the session: Watch the recording
12:25-1 p.m.
Session #2: September 12, 2022
Welcome
Cassandra Ramirez (Student Services Coordinator) & Carlos Quatela (Academic Advisor)
Tasks for all Trainees: n/a
Tasks if you missed the session: Watch the recording
10-10:20 a.m. (2o0 minutes)
Programmatic & Advising Info
Carlos Quatela (Academic Advisor)
Tasks for all Trainees: n/a
Tasks if you missed the session: Watch the recording
10:20-10:35 p.m. (15 minutes)
Scientific Conference Funds Intro
Sarah Taylor (Operations Coordinator)
Tasks for all Trainees: Talk to your Research Mentor about potential conferences this year
Tasks if you missed the session: Watch the recording
10:35-11:05 a.m. (30 minutes)
eRA Commons Personal Profile
Cassandra Ramirez (Student Services Coordinator)
Tasks for all Trainees:
Create your Personal Profile by 9/15 @ 1p.m.
Create ORC ID (same link as above) by 9/15 @ 1p.m.
Tasks if you missed the session: Watch the recording
11:35- 12 p.m. (25 minutes)
Trainee Documents
Cassandra Ramirez (Student Services Coordinator)
Tasks for all Trainees:
Complete Consent Form by 9/15 @ 1 p.m.
Sign the Stipend Form by 9/15 (email if there is anything incorrect on the stipend form)
Tasks if you missed the session: Watch the recording
12-12:10 (10 minutes)
Timesheets (September's)
Sarah Taylor (Operations Coordinator)
Tasks for all Trainees:
Email exitooperations@pdx.edu ASAP if you can't access your BanWeb Timesheet
Submit your September BanWeb timesheet by 9/15
Tasks if you missed the session: Watch the recording
12:10-12:30 p.m. (20 minutes)
Session #3: September 19th, 2022
Welcome
Cassandra Ramirez (Student Services Coordinator) & Carlos Quatela (Academic Advisor)
Tasks for all Trainees: n/a
Tasks if you missed the session: Watch the recording
10-10:10 a.m. (10 Minutes)
October's Timesheet & Trainee Appointment
Sarah Taylor (Operations Coordinator) & Cassandra Ramirez (Student Services Coordinator)
Tasks for all Trainees:
Submit your October BanWeb timesheet by 10/15 (or as early as 9/25)
Review and Route Trainee Appointment to the PI (email if there is anything incorrect on the Trainee Appointment)
Tasks if you missed the session: Watch the recording
10:10-10:30 a.m. (20 minutes)
Monthly Reporting Forms
Sarah Taylor (Operations Coordinator)
Tasks for all Trainees:
Submit your October MRF on 10/15
Tasks if you missed the session: Watch the recording
10:30-11 a.m. (25 minutes)
Break: 11-11:10 a.m.
Academic Year Program Requirements
Quarterly Progress Reports
Carlos Quatela (Academic Advisor)
Tasks for all Trainees: Submit your Quarterly Progress Report for Summer by 9/25
Tasks if you missed the session: Watch the recording
11:40-12 p.m.
Personal Accountability & Organization
Leslie Bienen (OHSU-PSU School of Public Health Faculty)
Tasks for all Trainees: n/a
Tasks if you missed the session: Watch the recording
12-12:30 p.m.
