Requisition Procedures

A requisition must be opened before anyone has permission to spend money from any school account.  It is very important that we adhere to the requirements and procedures set by the school district according to state law.

• The staff member will discuss the need for funds with the principal.

• The staff member will request a requisition from the secretary.  The secretary will use the following information that the teacher will provide:

  • The vendor’s name and address (must be an approved OKCPS vendor)

  • The Ship to/Bill to information (should be the school)

  • A brief description of goods and/or services (enough information to allow items to be found in catalogues or online – item numbers, etc.)

  • The quantity of goods or services to be provided, unit price, and total price

  • Sign and date the requisition (secretary and teacher)

• The secretary will remit the activity fund requisition and documentation to the principal for a signature.

• The staff member will take the requisition to the vendor and make the approved purchase or obtain a quote for goods for payment by principal.

• The staff member will return all documentation of the purchase to the secretary (receipt, etc.).

• Purchases made prior to approval by the principal will result in the individual being liable for paying the bill.

• Reimbursements will not be allowed from the activity account per OKCPS policy.