Attendance/Absence Reporting for Staff

Tardies

Tardy Staff:  Per CBA, most staff report time is at 8:00, which is 20 minutes before classes officially start for students.  Teachers must be at their posts by that time. 

Tardies will be handled as follows:

1st Tardy:  For staff who are observed arriving late,  I will leave an individual note with specific individuals to meet with me to discuss why.  At that meeting,  a verbal reminder will be given to be at work on time.   

2nd Tardy:  If a second tardy is observed, I will move to a verbal warning.  

3rd Tardy:  A third tardy will result in a written reprimand.  

I realize there are times when circumstances are beyond your control, however, after several times of the same reason for being tardy continue to happen this is a pattern.  Both admin MUST be notified as soon as you realize you will be late to work for us to make proper coverage decisions.  It is each individual's responsibility to handle personal matters to ensure you are at your post by contract time.  

Absences

Please note:  Emergency sub plans MUST be turned into Ms. Island by Friday, August 29th at 3:30.

“There is no one more qualified to be in your classroom teaching your students than you!”

  Staff daily attendance is essential in achieving our mission and to the academic and social success of our students. All staff are expected to sign in each day on the computer in the lobby area. No one is permitted to sign-in for a colleague. 

ALL staff will have two ways to sign in/out daily.  1)The Kiosk set up in the central lobby area, 2)Use your own device and login to Frontline & go to Time & Attendance once you are on campus.  Be sure to go to the employee side to find the sign-in page.  This is the official time-keeping system moving forward.  Any questionable or disputed time in/out of the building will be checked against the sign-in Kiosk.  A reminder that per CBA, staff is to be ready to receive children in their areas at 8:00 daily.  Please give yourself adequate time to get here and be ready for our scholars.

  There is no other person who can fill your shoes and do what you do for your students, but there are times when absences are unavoidable. In the event that you must be absent from school, please follow these procedures:

Make sure that you have discussed with your class the behavioral expectations when a substitute is present!

FOR PLANNED ABSENCES (As soon as you know you will be absent or as soon after as possible), take these steps;

• Paper forms are now no longer necessary (Nor accepted) for full and half days, all requests off have to be entered in Frontline.

• Login to the Frontline Absence Management System OKCPS website, Staff Tools, scroll down to find Frontline Absence Management for Teachers) to enter an absence and have the system call for a substitute. Please be sure to record your job number for verification.  

• Arrange for verification of coverage of duties (i.e., a colleague that makes sure your substitute is covering your duty and if not, they make the sacrifice and cover the area so that we can continue our daily routine without interruption).

• Plan appropriate activities for your substitute and leave clear DETAILED directions that can be followed by a layperson to achieve the desired daily objective.

FOR UNPLANNED ABSENCES

• Contact the principal ASAP, but no later than 7:00 a.m. with the reason for the absence (how it will be charged against leave.) 405-219-9590  Please include AP, Ms. Woodard (214-493-9413) with ALL communications.

• If able to do so, login to the Frontline Absence Management System (OKCPS website, Staff Tools, scroll down to find Frontline Absence Management for Teachers) to enter an absence and have the system call for a substitute. 

• Please also notify your teammates regarding your absence so they too are prepared in the event they have to absorb extra students.  

• Arrange for verification of coverage of duties (i.e., a colleague that makes sure your substitute is covering your duty and if not, they make the sacrifice and cover the area so that we can continue our daily routine without interruption).

• Please notify the principal’s secretary no later than 2:30 p.m. on the day of your absence as to whether or not you will be returning the following day. This will allow us to retain your substitute—if we have not heard from you by 2:30 p.m., we will retain your sub.  District Leave Policy will be followed.

• Complete the Absence Report in Frontline as soon as you can.

• All staff are responsible for entering time out in Frontline for Professional Development Leave.  

• GIve Ms. Island a copy of your Emergency Sub Plans including master copies of work by the 2nd week of school.

Failure to report your absences will result in them being recorded as unpaid/unexcused and could result in disciplinary action. These procedures should be followed even if no substitute is required. 

  Class coverage of a colleague’s class may be necessary in the event of an emergency or lack of substitute. If you are asked to cover a class, you will receive compensation (fill out Class Coverage Claim Sheet when applicable). Your generous cooperation in this difficult situation is greatly appreciated.  

Occasionally the principal may grant comp time to an employee when other compensation methods are not available.  The principal will keep documented time for any employee who is granted comp time.  This is solely at the principal's discretion.  Any employee wanting to use their comp time should give advanced written notice they would like to use it.