Travel on business
Travel on business
Travel on business must be arranged with the most cost-effective means of transport. Transport back and forth from airport shall also be done with the most cost-effective mean of transportation, meaning in most cases with bus.
For more information regarding Hotels & accommodation, Travel allowance and traveling by car, see related below.
Business travel and expenses related thereto shall be approved in advance by a closest manager. A differ from the agreement should be anchored with the manager before the expenditure has incurred.
Meetings shall be located at places and times that minimize the total travel time and allows for carpools and / or public transport which should be used as widely as possible.
Advances in payments are usually not approved. Advance payments of less than 1 000 SEK are never paid.
The cost should always be taken into consideration when choosing to travel (see “Travel on business”).
In the first hand when traveling, use public transportation.
Flights should be booked with a low-cost alternative when possible and booked well in advance, at least four weeks in advance if possible, to ensure the best price.
For connecting flights, public transportation such as bus, subway, tram, etc., should be considered as an alternative to taxi.
Taxis should be used sparingly and only when warranted by time or cost reasons and be approved by closest manager. (Examples of when it's OK: at least two people in a taxi to the airport, meetings in early mornings or/and late nights).
Hotels are booked by yourself.
Overnight stays should be at hotels by normal standards (2 to 3 stars).
Overnight in double rooms will be made when appropriate.
Reimbursement for travel between home and work are always taxable and is treated as salary. We do no reimburse travel to and from work.
Payment of the travel / hotel can be done via a Eurocard within the team (all team has at least one person with a Eurocard)
If accommodation is needed during a business trip the employee shall choose a standard hotel, meaning three stars. If multiple options are available and the trip can be booked well in advance lowering the hotel rate, the most cost efficient option should be taken.
Hotel reservations shall be made by the employee him/herself.
If you are the one taking the initiative to the business trip you need an approval from you closest manager.
Travel on business must be arranged with the most cost-effective means of transport, in most cases local traffic. If you need to use your own car you will get mileage allowance according to the tax rules in your country. You need to get sign off from your manager to have the right to get the allowance.