Conference rooms

We have seven bookable conference rooms at the Stockholm office. Added to this, we also have two open conference rooms in the kitchen area, two phone rooms next to the International team and two phone rooms next to the French team.

You book the conference rooms in your calendar. If you have recurring bookings, Please make sure that you cancel booked conference rooms when not using them.

1. Does the meeting require a conference room?
   We have limited amount of conference rooms at the office. Does your meeting really acquire a conference room or could you sit in the kitchen or sofa area instead?
   

2. Meeting with external parties
   Meetings with external parties often requires a conference room. In case of, and with a heads up of at least 24 hours, please be flexible of moving internal meetings in favor of meetings with external parties.
   

3. Welcoming conference rooms
   Make sure that you leave the conference room the way you want to find it - remove dirty dishes and clean the whiteboards.
   

4. Cancellations
   Always cancel a room if you do not need it, also for standing reservations
   

5. Time
   Do you really need 1 hour? If not, book 45 min, and make room for preparations for the next meeting!

Meetings are a great way for knowledge sharing, teamwork and support. But it can also be time consuming and, therefore, create a lot of stress. To make sure that we have as efficient meetings as possible, we have this Meeting Guidelines. Following this, will not only save you, and your colleagues a lot of time, it will also make us as a company more effective, and able us to focus on the right things. If we all do our best to be professional meeting leaders and attendances, we can together create a meeting climate where we are more efficient and get more out off our time!

1. Be on time and end the meeting on time.
   If the meeting runs over time - book a new meeting.
   

2. Everyone puts their phones in the “Phone Nursery”
   If you are expecting an important call, let everyone know before and discreetly leave the room.
   

3. We shall always be 100% present on all meetings
   If you bring your laptop for notes etc, let the other meeting attendances know why you bring your computer
   

4. For longer meetings, plan for short breaks for checking emails, missed phone calls etc.