OneFile is a commercial e-portfolio system designed specifically to support the delivery of SVQ awards within a Modern Apprenticeship. The learning technologies team provide training and support for those teams who deliver commercial training.
A centre is a self-contained version of OneFile for one of the college’s faculties or departments and each centre has several different user roles that allow access to different parts of the system.
Common roles:
Faculty Managers: maintain centres, check new qualifications, create users and templates.
Assessors: support and evaluate learners, create assessment plans, assess and annotate learners' work, conduct learner reviews.
Internal Verifiers: check assessments are compliant, create sample policies and plans, conduct sampling of assessment types.
Learners: upload evidence to fulfil learning criteria, start some assessments.
To request a OneFile account, you need to contact your faculty allocated Learning Technologist by specifying your role in Onefile, e.g. Assessor, Centre Manager etc. We will create the relevant account and send you the login details. Once logged in, you can create a Keychain.
As a staff member, you may be assigned more than one role. If this is the case, you will have separate accounts for each role. To make it easier for you to manage your account log-ins, we recommend that you create a OneFile Keychain. This will allow you to access all of your accounts with one username and password.
You will find all the relevant information on the Onefile support page. Here's a selection of guides to help you getting started.
Learn the basics with these training guides.
Learn what the Assessor can do.
This section contains guides created by Learning Technologists to help support the use of this tool within the College. This model of designing guides allows us to familiarise ourselves with the tool first. By gaining knowledge and skills, we determine the relevance of its capabilities, integrate and tailor it to our training delivery.
Please contact us if you require support with embedding this tool in your teaching delivery.
A note on GDPR Compliancy:
Please be mindful of how you use your data and those of your students when working with these tools.
If in doubt, contact us and please remember to complete or re-explore the GDPR course in the Mandatory Training for Staff in Canvas.
