TASK ROLES & responsibilities

2025

## 🎯 **Duty & Execution Plan**

📅 *Event Dates:* **28th & 29th July 2025**

📍 *Venue:* **Classrooms/Hall during Assembly**

🗓️ *Last Date to Submit Entries:* **31st July 2025**

---

### 📘 **Day 1: 28th July (Monday)**

**Competitions:**

1. 📝 **Essay Writing** – *Operation Sindoor*

2. 🎨 **Painting** – *New India, Empowered India*

3. 🎥 **Reel Making** – *Walk to the Monuments*

| ------------- | -------------------- | -------- | -------------- | --------------------------------------------- |

### 📗 **Day 2: 29th July (Tuesday)**

**Competitions:**

1. ❓ **Quiz** – *Role of Women in New India*

2. 🛡️ **Quiz** – *Bharat Ranbhoomi*

3. 🚀 **Quiz** – *Aatmanirbhar Innovation*

| ----------------------- | ----------------------- | ------- | -------------- | ------------------------------------------------ |

### 🧩 **Team Duties Overview**

| Role | Team/Person In-Charge | What They’ll Do |

| -------------------- | ------------------------- | ---------------------------------------------------- |

| Main Coordinator | STWB Team | Overall coordination, verify links, manage timeline |

| Collect Submissions | Subject Teachers | Gather all entries (written/artwork/videos) |

| Upload on MyGov | Grade Coordinators + IT | Final upload of selected entries by 31st July |

| Parent Communication | Class Teachers | Share info via class groups and school announcements |

| Records & Photos | STWB + Documentation Team | Keep track of entries, photos, and feedback |

### 🌐 **Competition Website & Guidelines**

🔗 Visit: [AVPS Competition Hub](https://sites.google.com/cbseshiksha.in/avpscompetitionhub/cbse-competitions)

👀 For all updates, links, and rules.

📢 *Let’s celebrate India’s spirit with creativity and pride!*

🇮🇳 **Jai Hind!**

💫 *Sangeeta*

**The Super Principal**

*Any time update*

https://sites.google.com/cbseshiksha.in/avps-crew-announcements/task-roles-responsibilites

task execution plan for Pariksha Pe Charcha 2025 on February 10, 2025, at 11:00 AM, for Grades 6 to 12 teachers and the coordinator.

Task Execution Plan – Pariksha Pe Charcha 2025

📅 Date: February 10, 2025
⏰ Time: 11:00 AM
📍 Venue: Smart Classrooms, Ground Floor (Back Building)

1. Pre-Event Arrangements

✅ Smart Class Check-Up (Minimum 2 Rooms) – Mr. Giriraj

Inspect the smart classrooms on the ground floor (back building).
Ensure the audio-visual system is functional for live streaming.
Confirm seating arrangements and technical readiness before the event.

✅ Event Photography & Videography

Photographer/Videographer: To be assigned
Uploading Photos/Videos: Mr. Abhishek

✅ Student Management & Coordination

PPC Coordinator: Mrs. Poonam
- Coordinate the movement of students from their respective classes to the smart classrooms.
- Ensure discipline and seating arrangements with the help of class teachers.
- Work with the floor and walk assistants for smooth movement.

✅ Walk & Floor Assistance – Available Sports Teacher

Guide students and teachers to their designated classrooms.
Maintain smooth movement in corridors and prevent crowding.

Action Plan & Responsibilities

Task

Responsible Person

Deadline

Smart class room setup & check

Mr. Giriraj

Before 9:30 AM

Taking event photos/videos

To be assigned

During event

Uploading photos/videos

Mr. Abhishek

Post-event

Student movement management

Mrs. Poonam & Teachers

10:45 AM

Walk & floor assistance

Available Sports Teacher

10:30 AM

Let me know if you want to assign a specific person for photography/videography or make any modifications. 📋✨

2023

AVPS CREW ANNOUNCEMENTS/TASK ROLES & responsibilities/6 March,2023/A-3

*To*

*AV-Crew-Members*
*All Coordinators*
*All CCA Crew Members*
& *Task assigned team*

*GOOD DAY TO YOU!*

*Holi Celebration Duty/Task Note*

Dear All,

*As you are aware, the school will be celebrating Holi on March 07, 2023. We would like to inform you about the duties and tasks assigned to each department for the smooth execution of the event.*

*Music and Dance Organizers:Mr.Rajvinder Singh & Mr.Jyoti & Team*

The music and dance organizers are responsible for preparing a playlist of Holi songs and coordinating the dance performances. They should ensure that the music system is in place and the sound quality is good.

*Discipline Incharges:*Mr.Pramod & Team* *

The discipline incharges should monitor the event to ensure that the students follow the code of conduct. They should ensure that the students do not get carried away and play Holi safely.

*News Crafting:Ms.Jyoti & Mr.Kailash*

The news crafting team should capture the highlights of the event and create a write-up for the school website and social media pages. They should also take pictures and videos of the event.

*Stage Anchoring: Ms.Jasmeet*

The stage anchors should host the event and keep the students entertained. They should introduce the performers and engage the audience throughout the event.

*Pictures of the Event:Mr.Manraj Gill*

The photography team should take pictures of the event and ensure that they capture the best moments. They should also ensure that the pictures are uploaded to the school website and social media pages.

*Departure Caring Team:Mr.Pramod & Team*

The departure caring team should ensure that the students depart safely after the event. They should ensure that the students board the school buses in an orderly manner.

*Crew Members:All Subject Teachers*

All crew members will be in the celebration while Holi is being celebrated. Each member should ensure that they carry out their assigned duties and make the event a success.

*Venue:*

The open mid area of the basketball area will be the venue for Blooms, and the open stage area will be the venue for class I to IX students, divided into two segments.

*Art & Craft Team*
*Mr.Virender ,Ms.Sonu & team*

Design and create colorful banners, posters, and cutouts to be placed around the venue.
Decorate the entrance gate with colorful balloons and streamers.
Create a centerpiece or a photo booth with the theme of Holi.
Make sure that all the decorations are child-friendly, safe, and secure.
Coordinate with the Event Management Team for setting up the decoration at the venue.
Ensure that all the supplies and materials needed for decoration are available and in good condition.
Keep the budget in mind while planning the decorations.

We hope that you will complete the task before the scheduled date so that we can have time for any necessary adjustments or changes. We are confident that with your creativity, expertise, and hard work, the decoration will add a splash of colors to the event and make it a memorable experience for all.

We request all staff members to work together to make the Holi celebration a grand success. If you have any questions or concerns, please feel free to contact us.

*Task assigned by*
*Sangeeta*
*Principal*
*a v p s @this moment!*

AVPS CREW ANNOUNCEMENTS/TASK ROLES & responsibilities/13 FEB.,,2023/A-2

*To*

*AV-Crew-Members of Class X*
*All Coordinators*
*All CCA Crew Members*
& *Task assigned team*

*GOOD DAY TO YOU!*

*We are pleased to announce the Blessing Ceremony for our Class X students on 20 Feb.2023 at 11:15am. On this special occasion, we have planned various activities including Hawan, Prasad distribution, Community lunch, and Decoration.*

All Class X students are cordially invited to participate in the Blessings ceremony and be a precision presence for the same. We request all students to wear traditional attire and be on time for the ceremony.

We have also created a duty chart for the teams involved in conducting the event. Please find the details below:

Duty Chart:

Venue/place-OPEN PLAY GROUD (OPP. BASKETBALL GROUD)

Venue Coordination leader________________MS.POONAM

*Hawana:*

• Team Leader: _____________MRS.PRIYANKA DHURIYA

• Members: ______________________MRS.POONAM DHURIYA
• Members: ______________________MRS.NEELAM GILHOTRA

*Prasad Distribution:*

• Team Leader: _____________MS.VANI

• Members: ______________________MR.JADAV
• Members: ______________________MS.MAMTA

*Community Lunch:*

• Team Leader: _____________MR.RAJAN

• Members: ______________________MR.AMAN
• Members: ______________________MRS.NEETU

*Decoration:*

• Team Leader: _____________MR.VARINDER

• Members: ______________________MS.SONU
• Members: ______________________MR.GULSHAN

*Pictures Video(1 min. @ one shoot)(coverage) "Only selected coverage and event-through videos will be shared in the Virtual picture WhatsApp group."

• Task Holder __________MR.SURAJ AND MR.MANJEET

*RESOURCE HANDLING*

(Mating,Utensils,Mike,Music System)

Task Holder-Mr.Rajwinder ,Mr.Jyoti,Ms.Anita,

*MODERATE-TEAM*
*Ms.Neeru,Ms.Jasmeet

News crafting and mail

• Task Holder __________ MR.KAILASH

All task holder will arrange their respective ambiance and decore in the traditional form. The venue will be decided by the Principal mam.Your cooperation and hard work will make this event a grand success.

Looking forward to seeing you all!

*Task assigned by*
*Sangeeta*
*Principal*
*a v p s @this moment!*

AVPS CREW ANNOUNCEMENTS/TASK ROLES & responsibilities/20 JAN,2023/A-1

*Class Blooms to VIII*

*AV-Coordinators*

*MS.SADHANA(I AND II)*

*MS.NEETU SETIA (III TO V)*

*MR. KAUSHIK HALDER (VI TO VIII)*

*Class-In-Charges*

*English Language teachers*

*Dance Teachers*

*AV-Art & Craft Teachers*

*Music Teachers*

*School Costume Coordinator*

*Doc Vani*

*Basant Panchami Festive Gala on January 25, 2023*

We are organizing Basant Panchami Festive Gala on January 25, 2023 in the move of selected performances.

We are organising the Basant Panchami Festive Gala on January 25, 2023, in honour of selected performances.

These performances will be performed in their specific pavilions only.

*Understanding Alley*

(1) The pavilion heads will be given all participant information on January 23, 2023.

(2) The activity or art will be prepared by the English Subject Teacher for Speech.

(3) The dance and singing activities will be reviewed by the respective department.

(4) Blooms activities or performances can be planned in their corridors.

(5) The Art & Craft Pavilion may arrange their activity in advance on January 25, 2023.

(6) The students will come in yellow outfits and bring yellow meals.

(7) Only the parents can organize the activity materials, resources, and costumes.

(8) For the dance performance or acting costume, the student may ask the class If available in school, no cost will be charged. Or the student may ask for outside vendors.

(9) The decor team (Art & Craft) will design all pavilions and corridors.

(10) "It is the primary responsibility of the school's departments to work together to improve student performance."

PAVILION INFO

SEP 2022

🌳🌳🌳🌳

"Tree Plantation Drive"-🌳🌳🌳Sewa Diwas 2022 AT 🌳AVPS,Fazilkla🌳

The AV-Crew-Members, Class In charges & Deployed Team

V TO XII

"Tree Plantation Drive"-Sewa Diwas 2022 on Sep 12,2022

*Event Coordinator*

MR.VIRENDER___________________

Mr. Ravinder_____________________

*Responsibilities*

The Below written task must be verified by the Principal mam.

(1) Each student will plant the tree sapling on 12th September, 2022 with the help of school staff at the place designated at the school. The School will prepare the pits (Guide the Gardener )in advance.

(2) Prepare 200 Pits and spot surrounding and indoor locations to well install the plans and pot.

(3) Fix a place for storing and sheltering the plans.

(4) Make a list of students/Plants as per the allotment of the pits.

(5) And provide the Venue to the Below written Planting coordinators.

(6) Arrange the Meeting/Addressing Venue for the Opening Ceremony ; Arrange Chairs and Podium .

(3) (VTO X)

(Ms NEETU SETIYA________________ (Planting-coordinators)

(1) Collect the Plants and store them in a safe and sheltered place.

(2) Guide Class In charges for storing and sheltering the plans.

(3) Allotting Pits to the Class-In-Charges as per the plants count.

(X to XII)

Ms. Poonam Dhuriya________________ (Planting-coordinators)

(1) Collect the Plants and store them in a safe and sheltered place.

(2) Guide Class In charges for storing and sheltering the plans.

*Moderator*

Students interested in moderating the event can join as a moderator with comprehensive moderating training.

(1) Moderate the activity.

(2) For the opening remarks and final message on the enactment.

Class-In-Charges

(1) You are responsible to store and plant the tree sapling on 12th September, 2022

(2) And fetching students at the venue and bringing them back to the classes in fully discipline mode.

****************TIME-LINES and TASK IN VIEW FOR "Tree Plantation Drive"-🌳🌳🌳Sewa Diwas 2022 AT 🌳AVPS,Fazilkla🌳

******************

*******************Pictures clicks & Facebook live ****************

(1) Mr. Sujal________________ and Mr. Rahul________________

(1) Take the entire view pictures

(2) Take Individuals pictures of Teacher and Student during the planting the tree sapling on 12th September, 2022

*************************Craft & Ravana Effegy& ambience***********************

(1) Ms. Sonu_____________, Ms.Anju______________ Ambiance decor with...

(1) SAVE PLANET EARTH,SAVE TREES MESSAGES

(2) Decor paths

(3) Crafts on SUSTAINABLE DEVELOPMENT GOALS

Wall-Decor-

showing the core values for save Trees on wall curtain decoration)

(4) Decore the Meeting/Addressing Venue for the Opening Ceremony ; Podium

**********************Background music********************

(1) Mr. Rajvinder ________________ (Compose backgrounds, according to the mood, strings of the Planting Tress and save Trees.

(2) Arrange Sound System for Meeting/Addressing Venue for the Opening Ceremony

***************************Dance Teacher*****************************************

(1) Prepare a contemporary dance ,a group of 20 students can be presented for the performance.

**********************TWB (English-Hindi-Punjabi)*******************

Ms.Sheenam Verma____________

Mr.Kailash___________________

Mr.Anmol______________

(1) Each TWB prepare students (VIII to XII) max 10 minutes (one or two students) for a symposium based on the Event Theme.

(2) All Languages TWB will soft the theme and pass the speech/Idea to the students.

******************NEWS*******************

Mrs. Jyoti Sidana ________________

*******************Moderator*******************

Mrs.Sheenam Verma_______________

Mrs.Jasmeet ________________________

(1) Help students moderate the activity.

(2) Prepare for the opening remarks ,time -in and final message based on the Event.

(3) Prepare the Roadmap of the Event-segments opening and ending soft.

***********************Inviting the Guest ,Management and Media************************

Ms.______________________

(1) Invite the Guest ,Management and Media for the event and share the time and date.

*************************Welcome Team****************************

Welcome guest/Coach/Resource person at the main door/Venue and escort them to the stage/Venue Area..

Ms._____________________

Mr._____________________

*******************************REFRESHMENT*****************************

(1)A Tea and Drinking Water served with snacks.Decide menu for Snacks.(Confirm and Verfiied from Principal mam)

(2) Keep guiding the Housekeepings /Attendant on the best arrangement to serve the food.

*Read for Student Announcements*

https://sites.google.com/cbseshiksha.in/avps-students-announcements/avps-events-2022-23

*To be signed by the aforementioned teachers*

*Be curated*

*Ms. Sangita*

*AVPS*

*#AVPS/CREW/ANNOUNCEMENTS/CELEBRATION/JAN/2022/1*

To the *AV-Crew-Members*

The members of the AV team will host the Republic Day on January 26 at the school premises.

The event revolves around the subjective performance of teachers and the flag hoisting.

This event is designed to inspire AVPS students.

THEME-An Evolutionary Conscious India.

(on this Republic day)

English Subject teachers

TWB Ms.Sheenam Verma______________________

and team

SUB. THEME-The English language is not a measurement of the intellect.

Presentation Idea

An act on the titled theme "The English language is no measure of intellect." to understand the underestimated culture by the English language spoken people in India or out of India.

And how the evolution of conscious India positioned in global companies.

(1) Emulate dialogue Hinglish to English.

(2) Act length ~5- 10 min.(Approx)

(3) All English subject teachers would define a particular role to enact on the act.

(4) Use props and characters according to the theme.

BACKGROUND MUSIC

(1) terrifying to soothing music.

Conclusion of the Act.

(1) Show signage with the name of the international competition with their Indian CEO.

Science Subject teachers

TWB Ms. Aseem ______________________

and team

SUB.THEME- Is the earth inexhaustible and free to exist in this universe?

Presentation Idea

An act on the theme "Is the Earth inexhaustible and free to live in this universe?" where humans consummate the earth's resources terribly. And then end the act with the inspiration of uses of the non-depleted resources like WIND, SUN, SOLAR ENERGY, GEOTHERMAL

(1)Enact dialogue-based performance which covers the scene of depletion and terrifying issues like global warming, acid rain, air pollution, urban sprawl, waste disposal, ozone layer depletion, water pollution, climate change, etc.

(2) Act length ~5- 10 min.(Approx)

(3) All science teachers would define a special role to be played in enforcement.

(4) Use props and characters according to the theme.

BACKGROUND MUSIC

(1) terrifying to soothing music.

Conclusion of the Act.

(1) Balance with nature.

Social Science teachers

TWB Ms.Sheenam Verma______________________

and team

SUB.THEME-Between freedom and unfreedom?

Presentation Idea

An act on the titled theme "In between freedom and unfreedom?" Start with an idea of does freedom is a right or a privilege?

Do we live in a day of freedom or have we handed it over to society?

(1) e.g. A little act on a walk of a girl looking down the road crossing people says a lot about the context.

(1.1) Do the people have the privilege to gaze on a girl?

(1.2) Who makes these to teach the lesson on how to behave on the road.

(1.3) Does the girl have a right to ask them for the reason to gaze at her?

(1.4) Does the girl have a lack of freedom to ask them what they are looking at her for?

(1.5) Or should the girl leave it alone or ignore it?

(2) 5- 10 min.(Approx)

(3) Use props and characters according to the theme.

Conclusion of the Act.

(1) Ask for the hope to understand.

BACKGROUND MUSIC

(1) instrument music of hope.

*****************************************************

Republic day celebration at school

Task Inventory

(1) Event Coordinator-_________________________

Event Asst. Coordinator____________________

(1) Provide coordination with all team members.

(2) Prepare the list of invitees.

(3) Invitation of a guest.

(4) Organise refreshments for teachers and guests.

(5) News of this event.

(6) Live on Facebook and photographs.

(7) Welcome kit

(8) Emcee call

(9) A day prior to rehearsal.

(2) Flag hoisting team

Incharge__________________________

Team member____________________

(1) Arrange National Flag properly flatten and smooth.

(2) Pre-installation of the poll and report.

(3) Flower patents striking in the furrowed flag.

(4) A National Anthem Command.

(3) Welcome team

Incharge__________________________

Team member____________________

(1) Escort invitees.

(2) Offer the proper seat.

(3) Help Chairman and principal to welcome them co-ordinating with the emcee.

(4) Coordinate with the VA-Drona refreshment team and the office to provide appropriate and courteous guidance.

(4) Refreshment team

Incharge__________________________

Team member____________________

(1) Arrange the menu

(2) Serve the refreshment

(3) Ask for the Service Commands from the Principal.

(5) Emcee Team

Incharge__________________________

Team member____________________

(1) Welcome note

(2) Say a few words on the theme

(3) Announce the names of guests.

(4) Speak enthusiastically about each performance at the opening and closing of the event.

(5) Follow the event schedule (this can vary.)

(6) Seating Arrangement team

Incharge__________________________

Team member____________________

(1) Seating arrangement for team and guest holding gap correctly.

(2) Ask the coordinator for the number of chairs and tables chosen by the guests.

(7) Decor

Mr.Raviner (Coordinator) ___________

Ms.Sonu (Asst. Coordinator)__________

Task-In-Line

(1) Decor Entrance to Exit based on Patriotism.

(3) Decorate entire (AV-Drona) area.

(4) Tagging and naming of the Guest with their names on seats

(5) Maintain proper gaps in every chair of the guest.

(6) Design the Welcome poster.

(7) Arrange the background ambiance according to the theme.

Streamline decoration of the Christmas-Pavilion

(All must be placed in the middle or hang from the roof or as per the nature of the decoration)

(1) Tricolour decoration

(2) Rangoli Decoration.

(3) Birds decor

(4) Highlighting Pillar

(5) Balloons

(8) Facebook Live; ____________

Note: -While live on Facebook do not talk to anyone and cover the all scene on the screen.

(8.1)Pictures Mr.Ravinder_______________

(8.2) Medial/News _______________

(9) Background music & Sound arrangement Mr.Simanto

Assist.____________________

To be signed by the aforementioned teachers.

*Be curated*

*Ms.Sangita*

*Principal*

*AVPS at this moment...*

Timeline

(May vary.)

THEME-An Evolutionary Conscious India.

(on this Republic day)

Flag hoisting - 10:15 a.m.
National Anthem 10:18 a.m.
Welcome, Note by Emcee 10:20 a.m.
Welcome to the guest guided by Emcee 10:25 a.m.
Event theme note by Emcee 10:30 a.m.
Calling First performance with enthusiastic note by Emcee 10:33 a.m.
First performance by (English Subject Teachers) 10:35 a.m.
Second performance by (Science Subject Teachers) 10:40 a.m.
Third performance by (Social Science Subject Teachers) 10:45 a.m.
Invite guest & Chairman sir to address to the gathering
Thank you note by the Principal ma'am.

*RAMAYANA ODESSEY*

OCT 12,2021

* (VI TO XII) *

*With self-depiction and oratory lines*

*Understanding alley*

(1) Any interested student in a theater may participate.

(2) Select all Ramayana characters for self-portrayal in the role.

(3) One-off performance.

(4) Introduce the person with only one learning line behind the person.

(4) Use of background and Nritya Madras.

(5) Finding the mood and sight of a character.

(6) Date of Ramayana Odessey (30 Oct,2021)

(7) VENUE- sports dome arena

*Quiz about चौपाइयां and Ramayana theology (knowledge of a character)*

*Understanding alley*

(1) Two different groups Junior (VI TO VIII) and

Senior (Grades IX-XII)

(2) Participation in Pare of Two (a student can choose their partner in groups)

(3) Based on Buzzer round

(4) Date of Quiz (28 Oct.,2021)

*Quiz Coordinator*

*Responsibilities*

(1) Preparation of the Ramayana scripture, distribution, conduct of the questionnaire)

(2) Junior (VI TO VIII

(Ms Cheenu________________ & Ms. Ekta________________)

Senior (IX to XII)

(Mrs. Poonam Dhuriya________________ & Mr. Shiv________________)

*Moderator*

Students interested in moderating the event can join as a moderator with comprehensive moderating training.

(1) Moderate the activity.

(2) For the opening remarks and final message on the enactment.

****************TIME-LINES and TASK IN VIEW FOR RAMAYANA ODESSEY ON OCT 30,2021******************

*******************Pictures clicks & Facebook live Ramayana Odessey on Oct 30,2021****************

(1) Mr. Ravinder________________ and Mr. Kapil________________

*************************Craft & Ravana Effegy& ambience***********************

(1) Ms. Sonu_____________, Mr. Ravinder___________ & Ms. Arpita________________Ambiance decor with...

(1) RAVANA EFFIGY WITH 10 FACES

(2) Ramayana Characters

(3) Crafts on Ramayana characters, weapons and transportation (Rath)

Wall-Decor-

(1) Mrs. Poonam Gilhotra________________ and Mrs. Neetu Setia (traditional wall curtain decoration)

**********************Background music********************

(1) Mr. Simanto________________ (Compose backgrounds, according to the mood, strings of the Ramayana characters.

**********Ramayana characters' self-depiction and oratory + Costume

(1) Ms. Arpita (Mudra + ballet act) ________________ (2) Mr. Simanto (Acting) ________________ (3) Ms. Neelam________________ & Mrs. Priyanka Dhuriya________________ Mrs. Poonam Dhuriya (Dialogues) ________________

******************NEWS*******************

Mrs. Neelam________________

*******************Moderator*******************

Mrs.Sheenam Verma_______________

Mrs.Jasmeet ________________________

(1) Help students moderate the activity.

(2) Prepare for the opening remarks and final message on the enactment.

*To be signed by the aforementioned teachers*

*Be curated*

*Ms. Sangita*

*AVPS*

******************************Review Guidelines of Ramayana Odessey***************************************

Nov 1 ,2021

(1)' The ambience of the event needs a postural image with a complete view as it was seen not connected to each other with dull fall curtains.

(2) Self depiction came out with the characters several times and was revealed in the dialogues.

(3) Mudraz and ballet not seen as per the given plan and the view and moments show the dance form only.

(4) The next time this event is to include basic work and basic guidelines on characters and ambience.

(5) Self-assessment would come when all task groups discuss and review together.

(6) Next time, all task groups in the event will share the written workflow plan to understand the contribution of each paper group.

(7) Next time the Event Coordinator will share the work flow plan with the Understanding and Discussion Areas.

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