Fleet Vehicles
...AND UTILITY TRAILERS!
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REQUESTS DUE ON MAY 1, 2026
Need a fleet vehicle or utility trailer? Well you're in the right place!
Below you will find instructions to fill out the vehicle request form through our MaintainX request portal. Please follow these instructions as closely as possible to ensure we properly receive the information needed to deliver the appropriate asset(s) on time.
How to Use the Fleet Vehicle (AND UTILITY TRAILER) Request Portal
Fleet vehicle requests must be submitted or authorized by the department budget manager
Please follow the instructions in the welcome message on the left side of the request portal to copy paste the example text into the form to streamline your request process and ensure consistent formatting.
Include Department Codes with names (example: 731 Auto Shop) as much as possible.
YOU CAN NOW REQUEST MULTIPLE VEHICLES (BY DATE) PER FORM SUBMISSION!!! Please limit to one date range request per form submission. If you need vehicles for multiple date ranges, please submit a separate vehicle(s) request for each set of dates. See examples below.
PLEASE USE THIS FORM TO REQUEST UTILITY TRAILERS AS WELL
Departments with permanent vehicle assignments (ESD, Fluffers, Shade, etc.) are still required to submit vehicle requests so we know what dates the vehicles are needed.
Legacy requests are easily allocated. New requests can be difficult to fulfill. Please include as much detail as possible when requesting a vehicle that was not assigned last season. This helps Auto Shop better understand exactly what's needed and improves our ability to fulfill the request.
All required fields must be completed for submission
All requests are due by May 1st
Due to the fluid nature of our beloved fleet, some requests may not be approved until July/August
Use the Following Format to Request Multiple Vehicles
"Request Title"
Sub-Department Code and Name
"Tell us more about it"
Department: Please include department code and name:
510 DPW, 710 NVO, 631 ESD, etc.
Sub-Department: Please include sub-department code and name:
574 Power, 576 Plumbing, 634 ESD Med, etc.
Budget Manager: Requests for vehicles must be submitted or authorized by the department budget manager
Assignee: Who will be responsible for the asset(s), point of contact, etc.
Dates Needed: mm/dd/yy - mm/dd/yy *Please limit to one date range request per form submission*
Area of Operation: Tell us where the vehicle(s) will be operating. Playa Only, Gerlach/Ranch, Highway
Vehicle Type(s): A - People Movers (Car/SUV), B -1/4 Ton Trucks, C - 1/2 Ton Trucks, D - 3/4 Ton Trucks, E - 1 Ton Trucks, F - Flatbed Trucks, G - Vans, H - Box Trucks, J - Buses, K - Semi Tractors, U - Crane/Lift Trucks, V - Electric Vehicles, X - Golf Carts/UTVs
Seating Capacity: 5-7 max
Payload Capacity: 1/4 ton, 1/2 ton, 3/4 ton or 1 ton. Anything over 1 ton will require a flatbed truck.
Towing Capacity: 12k lbs max
Intended Use: Describe Primary Intended Use and/or Work Related Purpose
Comment: Please share any questions, comments or concerns
Assign to: Auto Shop
Contact Information: Must include email for updates
☑️ Receive Email Notifications
Use the Following Format to Request a Single Vehicle
"Request Title"
Vehicle Type and Department
"Tell us more about it"
Department: Please include department code:
510 DPW, 710 NVO, 631 ESD, etc.
Sub-Department: Please include sub-department code:
574 Power, 576 Plumbing, 634 ESD Med, etc.
Budget Manager: Requests for vehicles must be submitted or authorized by the department budget manager
Assignee: Who will be responsible for the asset(s), point of contact, etc.
Dates Needed: mm/dd/yy - mm/dd/yy
Area of Operation: Tell us where the vehicle(s) will be operating. Playa Only, Gerlach/Ranch, Highway
Vehicle Type(s): A - People Movers (Car/SUV), B -1/4 Ton Trucks, C - 1/2 Ton Trucks, D - 3/4 Ton Trucks, E - 1 Ton Trucks, F - Flatbed Trucks, G - Vans, H - Box Trucks, J - Buses, K - Semi Tractors, U - Crane/Lift Trucks, V - Electric Vehicles, X - Golf Carts/UTVs
Seating Capacity: 5-7 max
Payload Capacity: 1/4 ton, 1/2 ton, 3/4 ton or 1 ton. Anything over 1 ton will require a flatbed truck.
Towing Capacity: 12k lbs max
Intended Use: Describe Primary Intended Use and/or Work Related Purpose
Comment: Please share any questions, comments or concerns
Assign to: Auto Shop
Contact Information: Must include email for updates
☑️ Receive Email Notifications
Use the Following Format to Request a Utility Trailer
"Request Title"
Trailer Type and Sub-Department
"Tell us more about it"
Department: Please include department code:
510 DPW, 710 NVO, 631 ESD, etc.
Sub-Department: Please include sub-department code:
534 Survey, 576 Plumbing, 633 ESD Fire, etc.
Budget Manager: Requests for trailers must be submitted or authorized by the department budget manager
Assignee: Who will be responsible for the asset(s), point of contact, etc.
Dates Needed: mm/dd/yy - mm/dd/yy
Area of Operation: Tell us where the trailer will be operating: Playa Only, Gerlach/Ranch, Highway
Trailer Type: Flatbed, Stake Bed, Ramp Deck, Enclosed
Expected Payload: 1 ton, 2 ton, 4 ton, 10 ton, etc.
Intended Use: Describe primary intended use and/or work related purpose
Comment: Please share any questions, comments or concerns
Assign to: Auto Shop
Contact Information: Must include email for updates
☑️ Receive Email Notifications
Contact Info
Auto Shop Manger: Connor Langlois / yoyo@burningman.org / Slack @yoyo
Auto Shop Assistant Manager: Buddy Nagel / floridaman@burningman.org / Slack @FLMan
Friendly Reminders
Operators must have a valid drivers license, good driving record and be on the Burning Man Driving Insurance to operate a Burning Man fleet vehicle.
Fleet vehicles are to be kept clean, free of debris, and cleared of trash before they are returned to Auto Shop at the end of their assignment.
Fleet vehicles must be allotted a parking area at your work sight and/or pod and must be returned when finished or at the end of each day.
Joyriding or unprofessional misuse, abuse or neglect of any vehicle at any time is absolutely forbidden and grounds for revocation of driving privileges. Multiple infractions from one department could be cause for reevaluation of driving privileges for the entire department.
If users are unsure how to properly check fluids training must come from an Auto Shop staff member before operator use. Please radio Auto Shop staff, training/assistance is always available if needed. NEVER OPEN THE RADIATOR CAP TO CHECK COOLANT IF THE ENGINE IS HOT.
Fleet vehicles must be brought to the Auto Shop once a week and immediately after any significant dust events for a brief inspection and to blow out critical components. NEVER BLOW OUT THE INTERIOR OF A VEHICLE ON PLAYA.
If you experience a problem IMMEDIATELY STOP THE VEHICLE IN A SAFE PLACE and radio Auto Shop on the "Fleet Vehicles" or "Gerlach/Ranch" Channel to report the issue. Continued operation may cause permanent damage and/or put you and others in danger.
Operators are to report any needs, malfunctions, repairs or requests to Auto Shop via radio or by using the Repair Request Portal. NEVER ATTEMPT REPAIRS YOURSELF UNLESS YOU RECEIVE SPECIFIC INSTRUCTIONS FROM AUTO SHOP.
Auto Shop loves you and wants us to have a safe, fun and productive year!
Can I see what I was allocated in 2025? Yes! CLICK HERE
How will I know if my 2026 request has been approved? Enter your email address in the MaintainX request portal to receive an email when your request is approved.
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